18.02.2013 NCD_6-10-2.2__Flagship-A_Work_Package_Draft
NCD EG on Non-Communicable Diseases related to Lifestylesand Social and Work Environments6th NCD EG meeting 21-22 February 2013
in Riga, Latvia /
Reference / NCD 6/10/2.2
Title / NCD EG Flagship -A "Prevention of overweight and obesity among schoolchildren" Project Work Package Draft
Submitted by / NCD EG Secretariat
Summary / Note
Requested action / For further elaboration at NCD-6
1
18.02.2013 NCD_6-10-2.2__Flagship-A_Work_Package_Draft
NCD-5 MEETING NOTES ON Flagship-A project
Flagship-A project Prevention of over-weight and obesity among schoolchildren (ages 7-15) in Northern Dimension geographical area
The working group consisted of Ms Jenni Lehtisalo, Ms Iveta Pudule, Ms Rita Sketerskiene (Lithuania). Unfortunately, Ms Arnhild Haga Rimestad (Norway) could not be present at the Meeting.
Since very few participants were familiar with the Flagship-A, the discussion was very general and the group was unable to modify the plan.
Below is the summary of items discussed by the group:
· The group believed that the Flagship A Project Plan may be too broad and needs some revising. However, no changes were made yet. The objectives are fine but the whole concept also needs some focusing; there is a need to emphasize what makes this project special in relation to all the other obesity prevention programs already established.
· One of the main issues discussed was the selection of indicators to measure the effect of the program. Approaches such as PYLL are not suitable for children. Data on overweight among children may not be available in all countries. In addition, showing the effect might be difficult even with a good data when focus is on preventing further weight gain rather than encouraging losing weight. The group also found some overlapping in the plan, e.g. between WP2 (situation analysis) and WP4 (toolkit).
· The group's plan was to continue working in between the meetings, try to contact other partners and identify possible participating organizations from each country. Also projects with possibly mutual interests should be identified (e.g. National obesity prevention strategy in Finland).
EG on Non-Communicable Diseases related to Lifestyles and Social and Work EnvironmentsNCD EG
Northern Dimension Partnership in Public Health and Social Wellbeing (NDPHS) /
WORK PACKAGE DESCRIPTION NCD EG Flagship-A Project
PREVENTION OF OVER-WEIGHT AND OBESITY AMONG SCHOOLCHILDREN (ages 7-15)
in Northern Dimension geographical area
TEMPLATE: WORK PACKAGE DESCRIPTION (as agreed at FLAGPRO-3 mtg in Kaliningrad Oct. 2011)
WP n
Lead organisation (responsible for drafting WP description)
Title: Text
Description: Free text: max 5 lines
Objectives: Bullet list of max 10 objectives
*Required partners: List of institutions (N.B: list will be done separately for each participating country)
Tasks: Bullet list of tasks required to achieve the objective
Deliverables: List: Number + title + month of delivery from start of WP
Milestones: List: Number + title + month of achievement from start of WP
Duration: In months
Workload: Number of person months (if possible per Partner)
*Budget: Direct cost in Euro (€)
Note: The project is planned to take place in several (at least 3) NDPHS countries. The items marked with an asterix (*) would need to be made country specific. Other items are expected to be the same in all project countries.
Flagship-A project Work Package descriptionsPrevention of over-weight and obesity among schoolchildren (ages 7-15) in Northern Dimension geographical area
® A-WP-I: Project management
® A -WP-II: Situation analysis (baseline analysis)
® A-WP-III: Project evaluation
® A-WP-IV: Toolkit preparation
® A-WP-V: Toolkit pilot implementation
® A-WP-VI Dissemination of project results/ Awareness and advocacy
NEW
OLD
PREVENTION OF OVER-WEIGHT AND OBESITY AMONG SCHOOLCHILDREN (AGES 7-15) IN NORTHERN DIMENSION GEOGRAPHICAL AREA
NUTRITION & OVERWEIGHT / SCHOOL-AREA FOCUS / Lead organisation
Participants
LEAD ORGANIZATION :
Present draft prepared by
Northern Dimension Institute/ Lappeenranta University of Technology/ Finland (Ms Ms Katja Lahikainen, e-mail: , Tel. +358400570603)
Potential further elaboration and lead organization
The overall project management will be provided by Northern Dimension Institute/ Lappeenranta University of Technology/ Finland (Ms Ms Katja Lahikainen, e-mail: , Tel. +358400570603)
Other Project Partners to be involved: All Project Partners.
Description:
The project needs to be professionally and skilfully implemented and coordinated with all partners involved. A Project Steering Group (PSG) will be formed which will be led by the Beneficiary and will also include representatives of all Project Partners. It will meet three times (cf. the work plan) but will mostly work through electronic communications. Its role will be to ensure: (i) successful overall project management and internal project communication, (ii) internal monitoring and evaluation of the progress against the project milestones and identification of possible obstacles and risks, (iii) jointly designing and deploying remedy solutions and proposing modifications, if and when required, as well as (iv) contributing to and supporting timely and completely reporting (through the CBSS Secretariat) to the project co-financiers (cf. WP 3).
A project management group (PMG) will be formed to steer and coordinate the project. Project manager is responsible for overall coordination and management of the project. The country coordinators are responsible for the networking with local partners, support the project activities inside their own country, delivery the messages from and to the PMG. Management in the individual project work packages will be provided by the WP Leaders as specified further down
The implementation of the project will also be supported by the members of the respective NDPHS Expert Group: Expert Group on Non-Communicable Diseases related to Lifestyles and Social and Work Environments (“NCD”); http://www.ndphs.org/?ncd_eg.
Continued … Flagship- A WPI :
Objectives:
Ø To have a Project Steering Group (PSG) to follow up and advise on the process of implementing strategically adjusting work-plans to changing needs and challenges.
Ø To have a dedicated project management group (PMG) that is responsible for operational management of the project (PMG consists of country coordinators, project manager and representative of the financial unit).
Ø To have well selected professionally skilful and innovative implementing team in place.
Ø To have in place good financial and auditing systems for the project.
Ø To have in place innovative and participatory media coordination and information strategy.
Ø To have a system of annual strategic planning , reporting and evaluation (preferably peer- reviewing)
Tasks:
· Initiation of project (1-2 month)
Ø define procedures
Ø define management structure
§ Ongoing
§ operational management of the project
§ evaluation of the project events with the feedback forms
§ Recurrent activities
Ø country control of deliverable
Ø reporting of progress
Ø meetings (EAB and PMG)
Ø review by Commission (EC)
Ø reporting periodically (annual, mid-term, financial information)
Ø
Deliverables:
Ø The project is professionally and successfully implemented and lessons learned efficiently disseminated to local, regional, national and international administrators and decision makers.
Ø Realised PMG meetings at least once a month
Ø Internal evaluation with 6 months intervals by PMG
Ø 2-3 PSG meetings
Ø National public health leaders feel that they have benefited from the project and NCD indicators show clear signs of improvement.
Continued … Flagship- A WPI :
Milestones: Will be defined later List: Number + title + month of achievement from start of WP
Duration: 12 + 12 + 12 = 36 months
Workload: 111 person months (lead coordinator + sub-coordinators)
*Budget 420.000 Euro (salary and travel costs) WHOLE PROJECT / WP-I FS-A focal coordinator:
Ms Katja Lahikainen
Lappeenranta University of Technology
Skinnarilankatu 34, 53850 Lappeenranta, FINLAND
Phone: +358400570603
Fax: +35856217199
E-mail:
or (?)
Director Jutta Immanen-Pöyry c/o Mikko Vienonen & Dmitry Titkov (NDPHS/NCD Secretariat)
International Development Collaboration at Finnish Institute of Public Health
+358-40-595 2219
Flagship-A WP-II : SITUATION ANALYSIS (Baseline analysis)
PREVENTION OF OVER-WEIGHT AND OBESITY AMONG SCHOOLCHILDREN (AGES 7-15) IN NORTHERN DIMENSION GEOGRAPHICAL AREA
NUTRITION & OVERWEIGHT / SCHOOL-AREA FOCUS / Lead organisation
Participants
LEAD ORGANIZATION :
Present draft prepared by
Russian State Medical University, Kirovogradskaya str. 9-2-170, Moscow, RUSSIAN FEDERATION
(Mrs Antonina V. Starodubova, Ass. Professor. Phone: +7926 206862, E-mail: )
Potential further elaboration and lead organization
Russian State Medical University, Kirovogradskaya str. 9-2-170, Moscow, RUSSIAN FEDERATION
(Mrs Antonina V. Starodubova, Ass. Professor. Phone: +7926 206862, E-mail: )
Description:
The tools for measurement of the problems and monitoring their progress need to be in place for
school-children’s over-weight and obesity, and physical activity. In order to ensure the change in nutritional and physical activity patterns in the school-aged children (7-15 years) of project target population, the problems are identified through logical framework approach ( LFA, see ANNEX 1 “problem-tree”). Tools for achieving the set objectives are indicated in the “objectives-MATRIX” (see ANNEX 2).
Objectives:
To create a platform for practical action in schools, families and society on basis of collected country-specific data on the size, impact and effective methods of prevention with focus on two core problems of school-children’s over-weight and obesity namely 1) lack of physical activity and 2) too high energy intake in relation to the energy consumption.
Continued … Flagship- A WPII:
Required partners: Minimum one partner from each participating country
ESTONIA ? (suggestions for partners still to be added)
i………………………………………………………………………………………………………………………………
FINLAND (potential candidates) :
· THL (National Public Health Institute)
· NGOs (SOSTE)
· Baltic Region Healthy Cities Association
LATVIA
· Latvian Centre for Disease Prevention and Control (E-mail: ,Tel.: +371-67501588)
LITHUANIA
· Lithuanian Center for Health Education and Disease Prevention under MoH (E-mail: , Phone: +370 5 247 7341, Fax: +370 5 273 7397
NORWAY ?
i………………………………………………………………………………………………………………………………
POLAND ?
· National Institute of Public Health - National Institute of Hygiene, Warsaw (E-mail:
Phone: +48 22 542 12 29, Fax: +48 22 849 35 13
RUSSIAN FEDERATION:
Federal Research Institute for Health Care Organization and Information of MoH&SD of Russia (E-mail: , Phone: +7 495 618 11 09, Fax: +7 495 618 11 09
Continued … Flagship- A WPII:
Tasks:
· To find out what is the size and impact of above mentioned core problems of school-children’s over-weight and obesity and lack of physical. Performing necessary base-line investigation in project areas is necessary;
· To identify evidence based experiences in the participating countries and through international organizations (WHO, EU) for lessons learned on the methods that work and create positive behavioral change for prevention of identified 3 core problems. Well documented action plans provided by WHO-EURO and EU will be used and adjusted for local needs. The tools will be collected and the experiences will be shared among project implementers and participating target administrations and populations;
· Creating a platform for practical action in schools and families and society as a whole to tackle the 3 core problems.
Prevalence linked to:
Ø risk-factors
Ø prevalence and habits of food and vegetable consumption
Ø prevalence and habits of physical activity
Surveillance data
Ø national level
Ø regional level
Ø local level
Identification and assessment of local partners
Ø existing data
Ø validation of existing data
Mapping of existing policies (on nutrition/overweight/obesity/prevention/school-age 7-15 years)
(also reporting if implementation has succeeded or failed)
Ø national
Ø regional
Ø local
Mapping of earlier projects and interventions ongoing or recently completed (on nutrition/overweight/obesity/prevention/school-age 7-15 years)
Ø national
Ø regional
Ø local
Continued … Flagship- A WPII :
Deliverables: List: Number + title + month of delivery from start of WP
Number / Title / Month of delivery from start of WP
1 / Data base with data on prevalence of overweight and obesity and on physical activity in school-aged children (7-15 years) in all participating countries. / 3rd month
2 / Analytical report on problems of school-children’s overweight and obesity in participating countries with detailed analysis of data on school-children’s physical activity / 6th month
3 / Tools for collecting of information on evidence based experiences in the participating countries and through international organizations for prevention of overweight and obesity . / 3rd month
4 / Report on evidence based experiences in the participating countries and through international organizations for prevention of overweight and obesity. / 9th month
5 / Analytical report on effective country and international experience in prevention of overweight and obesity in school-aged children (7-15 years). / 12th month
6 / Country-specific recommendations on prevention of overweight and obesity in the school-aged children (7-15 years) based on country situation. / 18th month
Milestones:
Number / Title / Month of achievement from start of WP
1 / Clear vision of situation in each participating country. / 3rd month
2 / Understanding of burden of overweight and obesity problems in the school-aged children (7-15 years). / 6th month
3 / Tools available for each country for collection of information on evidence based experiences for prevention of overweight and obesity. / 3rd month
4 / Evidence based knowledge of effective experience on prevention of overweight and obesity. / 9th month
5 / Evaluation of effective country and international experience in prevention of overweight and obesity. / 12th month
6 / Clear vision of plan of action for every country. / 18th month
Continued … Flagship- A WPII:
Antonina Starodubova’s estimates
Workload
Leading partner
5 persons: 1 coordinator (full-time)*18 months=18,
2 specialists (50% part-time)*12 months=12, 2 specialists (50% part-time)*18 months=18
National teams: 1,5 persons x 8 (N of countries)*12 months=144
Budget WP II: Direct cost in €
18* 4000 euro=72000 euro (coordinator)
12+18+144=174
174*3000 euro = 522000 euro (specialists)
72000+522000= 594000 euro
Administrated cost (7%) 42000 euro
Budget: 636000 Euro / WP-II FS-A focal coordinator:
Mrs Antonina V. Starodubova
Ass. Professor
Russian State Medical University
Kirovogradskaya str. 9-2-170, Moscow, RUSSIAN FEDERATION
Phone: +7926 2068621
E-mail:
WP III Required partners: (add / project country specific )