POST DETAILS PACK

POSITION: Representative in Vietnam

140 Ta Quang Buu Street, Hue City, Thua Thien Hue Province, Vietnam

Full Time: 40 hours/week. May be required to work in excess of stated hours.

Start Date: July 2012

Minimum Time Commitment: 1 year

Salary: 4-6 million Vietnamese Dong (depending on experience)

Application deadline: 28th June 2012

Interviews will be take place between: 2nd-4th July 2012

Please note that this post is exempt from the Rehabilitation of Offenders Act 1974 and is subject to a Criminal Records Bureau disclosure check or equivalent check depending on nationality.

The recruiting manager for this post is Mr Joshua Zukas. If you have any job related questions please email


Dear Applicant

Thank you for your interest in this vacancy. Please find enclosed an application form, further information about the vacancy and what it’s like working for Hue Help. Your application is important to us and we want to make our recruitment process as easy as possible. Please take a few minutes to read the following notes and, if there is any other assistance we can provide, please do not hesitate to contact us by emailing

·  Shortlisting for interview will be based solely on the information you provide on the application form. Please include evidence of how you meet each of the criteria set out in the person specification, providing examples where possible.

·  If you are not currently in Hue city, interview will be by internet telephone (Skype)

·  Should you need to use supplementary sheets when completing your application, please make sure that these are clearly marked with both your name and the post you are applying for.

·  Please return your application by e-mail to

·  All applicants shortlisted for interview will be contacted as soon as possible. If you are not invited to interview and would like feedback please contact the recruiting manager, Mr. Joshua Zukas ()

·  We hope you find our recruitment process easy to follow and well administered. However, if you are not happy with our service or have other feedback please contact us at

Please note that all applications must be made online. We will send invites to interview and other recruitment correspondence by email.

HUE HELP CHILDREN’S CHARITY

Job Description

Hue Help charity was set up with the collaboration between foreign students and Vietnamese NGO professionals. We have a number of programmes that help to alleviate poverty in Hue city and Thua Thien Hue province. Please visit www.huehelp.org for further information. If invited for interview, you will be expected to have some basic knowledge of Hue Help which can be obtained on the website.

Job Title: Representative in Vietnam

Reports To: The Board of Trustees

Purpose of Job:


To represent Hue Help and the Hue Help to partners, donors and members of the public.

To fulfil all administrative and legal procedures in Vietnam, including the production of accurate financial records.

Principal Accountabilities:

·  To understand and follow all policies, guidelines and procedures of Hue Help.

·  To represent Hue Help and to promote the interests of Hue Help and its stakeholders.

·  To implement policy in Vietnam in accordance with the wishes of the trustees and relevant laws.

·  To advise the trustees on current policy and legislation in Vietnam as required.

·  To update the trustees on the operations of Hue Help and provide impartial advice to inform decision making.

·  To develop proposals as required.

·  To liaise with the Vietnamese governmental agencies to ensure Hue Help's activities in Vietnam have received the proper approval and support to allow for timely implementation.

·  To update staff of new regulations issued by the Vietnamese authorities concerning their particular programmes / fields and internally publicise all government requirements for work purposes.

·  To update and publicise all the processes Hue Help needs such as work permits and visas internally.

·  To provide timely and accurate reports on all aspects of Hue Help’s operations in Vietnam as requested, including financial reports when required.

·  To ensure that the activities of Hue Help comply with Vietnamese law and with Hue Help policy and decisions.

·  To act as a Child Protection Officer, in accordance with Hue Help’s Child Protection Policy.

·  To manage specific operations / programmes if requested to do so by the trustees

Other responsibilities include:

·  To write articles and other promotional material.

·  To provide advice and support to other staff.

·  To translate documents into Vietnamese and English.

·  To provide emergency support to volunteers and or staff as required.

·  To ensure that data is handled in accordance with Data Protection Policy and current legislation.

The list of duties in the job description should not be regarded as exclusive or exhaustive. There will be other duties and requirements associated with your job and, in addition, as a term of your employment you may be required to undertake various other duties as may reasonably be required.

Your duties will be as set out in the above job description but please note that Hue Help reserves the right to update your job description, from time to time, to reflect changes in, or to, your job.

You will be consulted about any proposed changes.

HUE HELP

Person Specification

Job Title: Representative in Vietnam

Directorate: Hue Help

Essential Criteria:

·  A Bachelor’s degree or equivalent qualification.

·  An In depth knowledge of Vietnamese legal procedures and legislation.

·  To be able to demonstrate a commitment to upholding the Hue Help ‘Child Protection Policy’, ‘Staff Guidelines and Regulations’

·  Experience in managing or coordinating people and/or teams.

·  Substantial experience in the non-profit and or social field.

·  Experience with international organisations and working with people of different nationalities (voluntary or professional). Experience in developmental activities and or development programme management is preferable.

·  An excellent command of spoken and written English and Vietnamese

·  The ability to form professional relationships with people of different ages, gender and nationalities.

·  The ability to work independently and in teams.

·  The ability to work under pressure and a willingness to take on significant responsibility.

·  A Vietnamese motorbike drivers license and to be comfortable riding a motorbike with passenger.

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