12/3/01 Exchange Upgrade Project Meeting

In attendance: Absent:

  • Jan Bates --Mike Cantrell
  • Earl Begley --Tracy Cerise
  • Kathy Crouch --Matt Defoor
  • Dan Durbin --Tony De Lucia
  • Dave Elbon --Sande Gray
  • Leonard Lauria --Jim Hilvers
  • Vicki Purvis --Kevin Massie
  • Sidney Scott --Eric McWhorter
  • John Soward --John Tibe
  • Nanci Unger --John Walker

--Kevin Wallace

--James Wellman

The following items were discussed.

Notification of a web site for the Exchange 2000 Upgrade Project information. The link, entitled Exchange 2000 Upgrade Project, can be accessed from the ComputingCenter web site ( or by going directly to

The current status of the funding for the Exchange 2000 Upgrade project is still on hold. Work is on-going to identify funds and approve a configuration (6000 user or 10,500 users).

Two of the current Exchange servers are coming off lease 1/2/02 rather than 1/27/02. We are pursuing the costs to extend the lease on those two servers on month-by-month basis while funding is secured for purchase of an expanded infrastructure. This is obviously on the project critical path since we can only move so far on this project until those funds are secured and the expanded infrastructure is purchased. Jan Bates expressed concern over this timeframe since she faces deadlines on the phase out of the On-Time calendar product and the Tao mail system.

The Support Subcommittee has met twice. Draft documents for the installation of the Outlook 2000 and Outlook XP/2002 clients have been compiled and are available for review on the web site referenced above. Discussions will be held concerning support for handheld devices that want to synch with Exchange.

Kathy Crouch contacted Pam Shelton regarding whether the Exchange licenses for students working for UK departments and using departmental equipment. She said those licenses were covered under the Microsoft campus agreement, although the student would not be able to download the software but rather the department must do this.

The IT Training Services department is pursuing the possibility of an outside vendor to do some of the Exchange user training if needed. Ed Drummond of the UK Hospital Training Center will also do Exchange user training on a department-by-department basis for MedicalCenter departments.

There are several distinct groups of users to be trained:

Desktop support personnel and CustomerSupportCenter staff

Existing Exchange 5.5 users

Exchange users who are moving to Exchange on a constrained

Timeframe (On-Time and TAO users)

Ongoing requests from users for Exchange training.

The remainder of the meeting was spent compiling a list of project tasks, putting the tasks in order, and determining what tasks can continue prior to decisions on configurations and funding. A list of tasks was compiled from several sources, including two Microsoft templates for Exchange 2000 and the UConnect task lists and these were used as a foundation from which to work. The revised list will be available on the web site referenced above.

We decided to hold all future project team meetings on Monday’s at 2:30, but that we would not meet again until after the holidays. The Support Subcommittee will meet on a different schedule from the consolidated team meetings.