1) Turn on computer and scanner.
2) Start with the PowerScan software. (Getting a usable image of your document is better covered in a training session, but there is documentation for this at the workstations, too.)
3) Choose correct setting for item by clicking on the “Folder” icon on the bottom of the screen.
i.e. if you are scanning a journal on microfilm, select microfilm – journal, if you are scanning an article on microfiche, select microfiche…etc.
Once you’ve located your article, center the green “box” lines on the first page you want to scan.
4) After getting a usable image of your article click the “Scan to Drive #1” button.
5) You will get a “Save As” dialog box so you can name your file. Save in the My Scans folder. Use either the ILL# (44523184) or the Rapid# (-5565652) to name the file. Keep in mind that if the document is to be imported into Ariel to be sent to a borrowing library, it must be saved in a TIFF multipage format. All other documents can be saved as PDF multipage.
6) Click the “Scan to Drive #1” button for each page you want to add to your document. When you're done scanning all the pages, then click “Finish” in this window in the bottom left-hand corner. Do not click on “Finish” until all pages are scanned
7) If you want to review your document, it will be stored in the “My Scans” folder on the desktop. Foxit Reader is available for viewing PDFs. Tiffs cannot be enhanced through Paperport.
8) When you're happy with your document(s), upload them into the File Uploader. Start > File Uploader > Browse for file select your scans > Upload file.
9) When finished uploading all files, come downstairs to the ILL department’s scanning PC.
10) Pull up the “File Uploader” on the scanner PC. Click on “View Uploads Directory”. Locate your files and save by right clicking on the file, choosing “Save Link As” and save to the appropriate folder.
- Rapid scans – save to Rapid Scans
- Ariel scans – save to Ariel Articles
- Document Delivery scans – save to desktop
If you are sending via Ariel:
11) Pull up Ariel. Click on “Document > Import >Send. Choose the file from the desktop and import into Ariel. Type in the IP address and send the article.
If you are sending via Rapid:
12) Open Rapid. http://rapidill.org/Default.aspx
- Username: TUC Password: TU3rapid
Select RapidX from “Lending Actions” menu on the left side of the screen. Click on Choose File, locate your file and double click it. File should automatically upload.
If you are sending via Document Delivery:
13) In Illiad: Select the Lending tab then, open the queue “In Stacks Searching.”
Enter the transaction number – request information should appear
Click on Mark Found – Scan Now
When scanning screen appears, click on “Import PDF”
Choose your file from the desktop, click on “Deliver”
Transaction will automatically be updated to “Delivered to Web.”
Updating Illiad
14) Open Illiad and select Document Delivery from the top menu. Click on the Update Stacks Search button.
Type the record’s transaction number in the top, right field.
Pull up your record. Uncheck Odyssey if the request is through Rapid.
Select Mark Found.
15) Recycle the pull-slip.