Warrnambool City Council14 February 2011

Agenda for Ordinary MeetingPage 1

INDEX

Page No.

1.OPENING PRAYER & ORIGINAL CUSTODIANS STATEMENT...... 2

2.APOLOGIES...... 2

3.CONFIRMATION OF MINUTES...... 2

4.DECLARATION BY COUNCILLORS & OFFICERS OF ANY CONFLICT OF INTEREST
IN ANY ITEM ON THE AGENDA...... 2

5.REPORTS

5.1123 Queens Road, Warrnambool – Sale of Land...... 3

5.2GeneralRevaluationWarrnamboolCity Council...... 6

5.3Community Development Operations Report...... 9

5.4Community Health and Wellbeing...... 32

5.5New Community Road Safe Model...... 36

5.6Permits Issued Under Delegate Authority 14 January 2011 – 4 February 2011...39

5.7Assembly of Councillors Record...... 41

5.8Council Activities – Summary Report...... 49

6.NOTICE OF MOTION

a)No. 2078 ...... 50

7.PUBLIC QUESTION TIME...... 51

8.REPORTS BY MAYOR AND COUNCILLORS...... 51

9.CLOSE OF MEETING...... 332

1.OPENING PRAYER

Almighty God

Grant to this Council

Wisdom, understanding and Sincerity of purpose

For the Good Governance of this City

Amen.

ORIGINAL CUSTODIANS STATEMENT

I wish to acknowledge the traditional owners of the land on which we stand and pay my respects to their Elders past and present.

2.APOLOGIES

3.CONFIRMATION OF MINUTES

3.1Ordinary Meeting of Council held on 24 January 2011.

4.DECLARATION BY COUNCILLORS & OFFICERS OF ANY CONFLICT OF INTEREST IN ANY ITEM ON THE AGENDA

5.REPORTS

Warrnambool City Council14 February 2011

Agenda for Ordinary MeetingPage 1

5.1123 queens road, warrnambool – SALE OF Land

PURPOSE

This report proposes the sale of a parcel of land at 123 Queens Road, Warrnambool which was excised from a larger parcel of land that was previously sold at auction in 2009.

1.BACKGROUND

An irregular shaped piece of land was originally excised from the land parcel known as 123 Queens Road Warrnambool which was sold by public auction in 2009. At the time this land, whilst zoned residential, was below the existing flood level.

A recently released flood study resulted in the parcel being above the new flood level.

At a Committee of the Whole Council meeting on 20 December 2010 Council declared this land (area approximately 530m2) as surplus to needs and the land was to be prepared for sale in accordance with the Local Government Best Practice Guidelines for the Sale or Exchange of Land.

The land is identified in Appendix A.

2.ISSUES

In accordance with Section 223 of the Local Government Act 1989 advertisements were placed in the local newspaper calling for submissions from the public in relation to the proposed land sale.

The submission period complied with the minimum 28 day legislative requirement and closed on Friday 4 February 2011 at 2pm. No submissions were lodged with Council.

The previous report to Council in December 2010 identified two options for the sale of the land.

Option 1 – Subdivision and sale by public auction.

This option requires the land to be subdivided and necessitates the land being provided with all appropriate services. Utility services would need to be extended from Queens Road to the property boundary. This option would also involve increased costs to survey, subdivide and sell the land by public auction. The parcel also has a narrow frontage to the road which may constrict development. The estimated costs to service, subdivide and sell by auction are $68,000.

Option 2 – Boundary re-alignment and sale to adjoining owner

This option involves a boundary re-alignment and consolidation of the parcel with the adjoining property title. This is a far simpler process and yields a more favourable financial return to Council.

Valuations have been obtained for each option.

Under the Sale of Land Best Practice Guidelines Council’s should ensure that land is offered for sale in a manner that will ensure the maximum price is achieved while protecting both Council’ and public interests. Private treaty is referenced as an option to a public process where justifiable grounds exist including discontinued road reserves and inappropriate subdivisions to allow for consolidation.

On balance it is suggested that Option 2 provides the best outcome for Council and this process will ensure compliance with the best practice guidelines as the sale can be considered a boundary adjustment.

Warrnambool City Council14 February 2011

Agenda for Ordinary MeetingPage 1

5.1123 Queens Road, Warrnambool – Sale of Land (Cont.)

3.CONSULTATION/COMMUNICATION

The process has been conducted in accordance with Section 223 of the Local Government Act 1989 with the public being afforded the opportunity to make submissions in relation to the proposed land sale.

RECOMMENDATIONS

  1. That having received no submissions Council resolves to sell the parcel of land being of approximately 530m2 adjoining 123 Queens Road, Warrnambool.
  1. That Council resolves to offer the subject parcel of land to the adjoining property owners (Dwyers).

APPENDIX A

Warrnambool City Council14 February 2011

Agenda for Ordinary MeetingPage 1

5.2GENERAL REVALUATION WARRNAMBOOL CITY COUNCIL

PURPOSE

This report is to brief Councillors of the statutory requirements placed on it within Section 11 and Section 6 (1) Valuation of Land Act 1960 (The Act). It is also to provide information on the schedule for the return of the 2012 general revaluation

1.BACKGROUND

The Valuation of Land Act requires Councils to undertake a general revaluation of all rateable land within the municipality every two years and provide information to every other rating authority interested of its intention to do so.

In addition the municipal valuation systems used to conduct general revaluations have seen significant improvements over the past ten years following amendments to the Valuation of Land Act and the introduction of Valuation Best Practice principals. Each revaluation has been undertaken and completed in accordance with strict scheduling to ensure accurate valuations are available for budget projections of rate income to be generated.

2.ISSUES

In order to meet its requirements under the Valuation of Land Act Council must formally resolve to undertake a general revaluation of all rateable property within the municipality.

Control of the valuation information belonging to Council will be an important part of the process as well as the re-inspection of the common data elements for each property within the municipality. This is a requirement under the valuation contract let by Council in 2007 for the provision of Valuation Services and the supply of the 2008, 2010 and 2012 general revaluations.

Contract management of the valuation process for the 2012 general revaluation has again been placed with the Manager Revenue and Property, Glendon Dickinson as contract supervisor. All payments associated with the general revaluation are tied to performance criteria and this assists with contract supervision

Section 7A of the Act restricts Council from making any payment for works associated with the general revaluation until it has been audited by the Valuer General Victoria. Detailed guidelines have been produced to provide clear directions to the contract valuer on the requirements to be met to have a Section 7A Certificate issued which allows payment to be made. Set stages of the valuation process however must be completed before progress payments are made – refer Appendix A. This will also support the substantiation of valuations before the final product is produced, the return of the general revaluation.

RECOMMENDATIONS

1.That pursuant to Section 11 of the Valuation of Land Act, the Council cause a revaluation of the City of Warrnambool to be carried out, as from February 2011 and to be based on the effective level of value date of 1 January 2012.

  1. That pursuant to Section 6 (1) of the Valuation of Land Act, the Council gives notice of the resolution for a revaluation of the City to be undertaken to the following rating authorities.
  • The Commissioner of Land Tax
  • The Shire of Moyne

Warrnambool City Council14 February 2011

Agenda for Ordinary MeetingPage 1

5.2GeneralRevaluationWarrnamboolCity Council (Cont.)

3.That pursuant to Section 7 of the Valuation of Land Act, the Valuer-General Victoria be advised that Western District Valuation Services, as valuer for the City of Warrnambool has been authorised to carry out the valuation,

4.That the Valuer-General be requested to confer with Western District Valuation Services to ensure that the appropriate declarations are made as part of the valuation return, and consistent with the Warrnambool City Council Planning Scheme, for such properties:-

  • Eligible for commercial use rating
  • Eligible of Industrial use rating
  • Eligible for FarmLand rating

5.Further, that the valuation be returned in sufficient time for the new valuations to come into operation for use in the 2012/2013 financial and rating year.

Warrnambool City Council14 February 2011

Agenda for Ordinary MeetingPage 1

5.2GeneralRevaluationWarrnamboolCity Council (Cont.)

APPENDIX A

TIMETABLE FOR 2012 GENERAL VALUATION

STAGES / TIMETABLE OF STAGES / PROPERTY CATEGORY / COMPLETION DATE
STAGE ONE / PREPARATION STAGE
1 / Review of Council Database and Review of IT requirements
Determination of Inspection requirements.
Modification of Project Plan, if required.
Statistical Analysis 2010 level of values to current sales data. / All properties / (28 February 2011)
STAGE TWO / ANALYSIS and APPLICATION STAGE
2 / Preliminary Sales and Rental analysis, Inspections and valuations / Residential and rural properties / (31 October 2011)
STAGE THREE / ANALYSIS and APPLICATION STAGE
3a / Specialist Properties
Sales and rental analysis, inspections and valuations / Specialist properties various / (31 August 2011)
3b / Final Valuations / Commercial & Industrial properties / (31 January 2012)
STAGE FOUR / REVIEW STAGE
4 / Revision of Valuations / Residential and rural properties / (28 February 2012)
STAGE FIVE / REPORTING and VALUATION RETURN
5 / Exception reporting, corrections, Valuation Return, and preparation of reports. / All properties / (31 March 2012).

Warrnambool City Council14 February 2011

Agenda for Ordinary MeetingPage 1

5.3COMMUNITY DEVELOPMENT OPERATIONS REPORT

PURPOSE

This report provides information on activities undertaken by the Community Development Directorate for the period October to December 2010.

  1. EXECUTIVE SUMMARY – HIGHLIGHTS FROM THE QUARTER
  • External accreditation achieved by Family Day Care and Centre Based Childcare.
  • Family Day Care achieved licensing against current childcare regulations.
  • $200,000 received to support the extension of Allansford Kindergarten.
  • Family Day Care celebrated 35 years of operation.
  • Continued implementation of Personal Digital Assistants (PDA) to support delivery of efficient home care services.
  • Funding received to support improved access to community resources for Home & Community Care clients.
  • One & All and Celebrage Festivals delivered successfully.
  • 80% of 2008 – 2013 Active Ageing Plan activities completed.
  • AquaZone and stadium attendances increased.
  • $60,000 funding received to support new BMX facility at LakePertobe.
  • Warrnambool Lawn Tennis Club and Davidson Oval improvements completed.
  • Appointment of a new Art Gallery Director.
  • Successful Youth Forum delivered.
  • L2P continuing with 28 mentors and 27 young learner drivers.
  • $25,000 received for Youth volunteering project.
  • New visitor guide developed with 70,000 copies to be distributed.
  • Planning well advanced for a range of events including Kite Surfing, Lacrosse, Softball, the IRB Challenge and Fun4Kids.

2.CHILD & FAMILY SERVICES BRANCH

a)Branch Highlights:

  • Across all licensed children’s services (Kindergarten, Long Day Care and Family Day Care) staff are implementing the Early Years Learning and Development Framework which provides the basis for services to deliver educational or recreational programs that are based on the developmental needs, interests and experiences of each child; are designed to take into account the individual differences of those children; and to enhance each child’s development.
  • DEECD have provided all Victorian Kindergartens with a Government Grant for $2,300 to assist with service upgrades on resources
  • All Kindergartens ran an Open Day on Dec 7th 2010 for families who will participate in 2011.
  • Manager of Child & Family Services – early in January 2011 Council farewelled Yvonne Stewart, Manager of Child and Family Services. Yvonne has worked within Warrnambool City Council for the past 35 years facilitating roles in family day care and kindergarten teaching and has been a wonderful advocate for our early years achieving the best outcomes for children and families.

Warrnambool City Council14 February 2011

Agenda for Ordinary MeetingPage 1

5.3Community Development Operations Report (Cont.)

  • DEECD has recently reviewed emergency management policies and procedures across the portfolio. The major outcome of the review was the development of the DEECD Emergency Management Framework. To complement the framework, simplified Emergency Management Planning Guidelines and Template have been developed for all schools and licensed children’s services to use the Guidelines and Template to develop a new Emergency Management Plan.

b)Centre Based Child Care

  • Accreditation - During this period Matron Swinton Child Care Centre received external accreditation from The National Childcare Accreditation Council (NCAC). The Centre was reviewed against the standards outlined in the Quality Improvement and Accreditation System (QIAS). The service was congratulated on its efforts toward continuing improvement during participation in this Quality Assurance cycle. Of particular mention are the Service’s commitments to incorporating the Early Years Learning Framework into programs and practices, investigating digital documentation and promoting good health through the Eat Right Start Right program, as outline in the self-study report and continuing improvement plan (CIP).
  • B-PAY - This service has now been set up with many families taking up the opportunity seeing it as a more convenient option for payment.
  • Kidsmatter – This program aims to improve the mental health and wellbeing of children, reduce mental health problems amongst children, and achieve greater support for children experiencing mental health difficulties, and their families. Implementation has reinforced the importance of the role that staff play in advocating for children and educating the families. It has made staff more aware and in tune with experiences they provide for children and to ensure they remain individual and supported. An example of a change that has been implemented in the kindergarten room includes a picture chart to help the children choose experiences for when they are feeling angry. A number of children were struggling to deal with their anger and emotions and the visual cues have assisted them. Another approach is the designation of a space, the calm box, which provides solace for children when they are experiencing such emotions.
  • In Children’s Week the childcare services hosted a special person’s afternoon tea. The children were encouraged to invite someone special to join them and have a look around their space. The children looked forward to this opportunity to share and it provided a welcome environment for families and friends. A family breakfast was also hosted; families were invited to come along for breakfast before work, school or care. This provided families with a relaxed environment to chat to staff and for children to share their environment with families. These occasions both proved to be quite successful and is something we will look to implement earlier on in the year and more frequently.

c)Kindergartens

Venue / Enrolments / Professional Development Sessions / Quality Assurance / Validation / Additional Needs Children / DHS Reports / Inspections
Allansford / Blue 27
Green 25
Red 20 / 6 / 2 / 0
Beamish / 40 / 1 / 4 / 0
Central / 54 / 3 / Completed / 4 / 2
Dennington / 54 / 3 / 2 / 6 / 1
East 1 / 54 / 2 / Completed / 2 / 0
East 2 / 54 / 1 / Completed / 1 / 0
Lions / 23 Red
24 Blue / 2 / 1 / 1
South / 54 / 5 / Completed / 5 / 4
Total / 429 / 23 / 25 / 8

i)Government Grants / Funding / Quality Assurance

  • Allansford - Received $200 000 from govt. to build onto kinder to assist the services in offering 15 hours per child and to continue to offer a space for 3 yr old and playgroup.
  • Worksafe assessments were undertaken and issues addressed and a follow up inspection was conducted on Wed. Dec 8th noting that all Kindergartens complied with standards.
  • Second year Applications submitted and Meetings were conducted by teachers for KISS funding for children attending 2011.
  • Liaising with all schools re smooth transitions in conducting a network meeting with Primary school teachers to discuss prep / transition new process and transition.
  • Kindergarten teachers and assistants participated in an annual update of C.P.R.

ii)Development of service

  • Central – Playground consultant visit with Terry O’Sullivan to develop a plan for replacing our climbing fort and redeveloping certain aspects of the playground.
  • Transition Statements were updated given to families and schools.
  • A new networking opportunity was developed to facilitate communication between Kindergarten teachers and Child Care staff.

iii)Current issues

  • Allansford - Managing building works with funding allocated for 2011. Time line for money to be spent will be a challenge due to extensive renovations and needing use of the centre.
  • East - Popularity of After Kinder Care for 2011 – enrolments at 35 -40 for Tues/Thurs.

iv)Pre-School Field Officers

Activities / Feb / Mar / Apri / May / June / July / Aug / Sept / Oct / Nov / Dec / Total
No. referrals carried over from previous yr / 22
No. new referrals / 10 / 12 / 5 / 9 / 15 / 12 / 6 / 7 / 1 / 1 / 0
No. referrals to EXPRESS groups / 7 / 0 / 0 / 0 / 8 / 5 / 6 / 3 / 0 / 0
YTD referrals / 39 / 51 / 56 / 65 / 80 / 100 / 111 / 124 / 128 / 129 / 129 / 129
Number closures / 0 / 0 / 1 / 1 / 2 / 0 / 0 / 0 / 8 / 7 / 68 / 87
No. open cases / 39 / 51 / 55 / 63 / 76 / 96 / 107 / 120 / 116 / 110 / 42 / 42
No. new refs. involved in other services. / 8 / 3 / 2 / 4 / 6 / 4 / 2 / 5 / 0 / 1 / 0 / 35
Children at 1st yr kinder / 16 / 12 / 5 / 9 / 15 / 20 / 11 / 11 / 4 / 1 / 0 / 104
Children at 2nd yr kinder / 23 / 0 / 0 / 0 / 0 / 0 / 0 / 2 / 0 / 0 / 0 / 25
Family support meetings attended / 4 / 1 / 6 / 5 / 2 / 8 / 10 / 4 / 1 / 0 / 41
Development screening assessments / 1 / 0 / 4 / 6 / 6 / 14 / 15 / 8 / 1 / 2 / 0 / 57
No. involvement in school readiness programs / 0 / 0 / 4 / 10 / 14 / 10 / 13 / 5 / 8 / 7 / 2
No. visits to kindergarten groups / 21 / 31 / 32 / 32 / 26 / 21 / 43 / 31 / 30 / 26 / 11 / 304
No. of contacts with individual referred children / 37 / 56 / 79 / 71 / 71 / 75 / 83 / 69 / 65 / 56 / 20
No. EXPRESS social programs. / 1 / 1 / 1 / 1 / 0 / 2 / 13 / 7 / 12 / 9 / 1 / 48
No. services for non referred ch’n / 2 / 1 / 0 / 0 / 0 / 3 / 0 / 0 / 4 / 2 / 0

v)Development of Service

  • New social skills program, EXPRESS Program EXtending & PRomoting Emotional & Social Skills trialed. This program was developed in response to the large number of referrals concerning social & emotional skills. It is to use with small groups of children within the kindergartens.
  • Concerns regarding the number of referrals (129 – 2010) compared to funded target (81).

Early Start Kindergarten program at the Children’s Centre had nine eligible children attend along with some fee paying children during 2010.

Changes for 2011

A new group, the Children’s Services Centre Kindergarten, will be starting next year. The Children’s Services Centre Kindergarten will offer a program for children eligible for four year old kindergarten and has places reserved for three year old children eligible for Early Start funding.Children eligible for the Early Start Kindergarten funding will now be able to attend the program for 10.75 hours per week over three sessions.

vi)PASDS

This quarter has seen the PASDS team reach the half yearly quota of 13 clients with 1 family on hold until the New Year. Assessments have been conducted with families in Warrnambool, Colac, Camperdown, Terang, Hamilton, Tarrenlea, Portland; and also in-venue at the Children’s Services Centre and at South West Health Care.