1. Is This New, Reassessment, Review?

1. Is this New, Reassessment, Review?

See notes

New

2. Unique Number

R01564

3. Title *

Public sector apprenticeship target - annual reporting

4. Local or National collection

See notes

national

5. Other reference

6. Description *

See notes

Public sector bodies with 250 or more employees in England have a statutory duty to have regard to and report on progress against the public sector apprenticeships target. This was introduced in April 2017 to ensure the public sector delivers its fair share of apprenticeships. It is planned to remain in place until 31 March 2021. The target and duty to report against it was legislated for by the Enterprise Act 2016 and the Public Sector Apprenticeship Targets Regulations 2017. The duty to “have regard” to the target means that, in practice, public bodies in scope should actively consider apprenticeships in recruitment decisions and embed apprenticeships within workforce planning. The target is set at 2.3% of public bodies’ headcount in England. This means that public bodies in scope are expected to employ at least 2.3% of its staff as new apprentices between April 2017 and March 2021. Both new apprentice hires and existing staff that begin on an apprenticeship can be counted towards the target. Public bodies are required to report on their progress towards the target annually; however, whether a public body has met the target will be assessed as an average over the period April 2017-March 2021 to allow for peaks and troughs in recruitment. As such, the target period is split into four annual reporting periods: • 1 April 2017 – 31 March 2018 • 1 April 2018 – 31 March 2019 • 1 April 2019 – 31 March 2020 • 1 April 2020 – 31 March 2021 Public bodies have a six month window within which to report on their progress against the target in the previous reporting year. This means the first reports (for progress between April 2017 and March 2018) will be due by 30 September 2018, with subsequent reports due on 30 September for the following three years. The final reports will be due by 30 September 2021. There are two parts to the reporting requirement: 1. Data Publication – publishing annual information on their progress towards meeting the target. This includes the following figures: a. The number of employees whose employment by the body began in the given reporting year; b. The number of apprentices whose employment by the body began in that reporting year; c. The number of employees that the body has at the end of that reporting year; d. The number of apprentices who work for the body at the end of that reporting year; e. Figure B expressed as a percentage of figure A; f. Figure D expressed as a percentage of figure C; g. The number of apprentices who worked for the body immediately before that reporting year; h. Headcount on the day before that reporting year; and i. Figure B expressed as a perentage of figure H. (N.B. this will be the figure that determines whether or not a public body has met the target) 2. Apprenticeship Activity Return – a report sent to the Department for Education setting out progress made towards meeting the target and details on actions taken towards meeting the target. This report will not need to be published. We expect this report will include: a. Action that the body has taken to meet an apprenticeship target set for it, especially through the recruitment and retention of apprenticeships; b. If the public body has failed to meet the target, and explanation of why the target has not been met; c. Information about action that the body proposes to take to meet future apprenticeship targets; and d. If the body considers that a future target is not likely to be met, and explanation of why that is so. Levy paying public bodies will submit all the information above through their digital Apprenticeship Service account (which they currently use to draw down funds for apprenticeship training). They will be able to do this from April 2018.

Stage

Status

Proposed

7. State

Submitted

8. Existing SCCI / DCB reference number (if known)?

9. Start Date

See notes

04/01/2018

10. End Date

See notes

30/09/2021

11. Foundation Trusts collection type (Statutory/Mandatory/Voluntary/Part Mandatory)

See notes

STATUTORY

12. Collection type (Statutory/Mandatory/Voluntary/Part Mandatory)

See notes

STATUTORY

q01.doc

13. Owning organisation

Department for Children, Schools and Families

14. Owning Department

Department for Education

15. Owner name and contact details

See notes

Name

Henry Grigg

Tel number

07880059335

Location

Ground Floor, Sanctuary Buildings, Great Smith Street, London SW1P 3BT

Date owner name and contacts last updated

16. Senior supporting officer name

See notes

Henry Grigg

17. Senior supporting official contact details

See notes

Title

Henry Grigg

Phone

07880059335

Location

Ground Floor, Sanctuary Buildings, Great Smith Street, London SW1P 3BT

18. Please use the section below to calculate the estimated burden:

Frequency *

See notes

annual

See notes

Source organisations

Acute Foundation Trust

Number of organisations

117

Occupational Group
See notes / Days / Hours / Minutes / Effort (days) / Effort (years) / Annual Cost (£)
Senior Managers / 0 / 0 / 0 / 0 / 0 / 0
Managers / 0 / 0 / 0 / 0 / 0 / 0
Clerical & Administrative / 0 / 2 / 0 / 31.20 / 0.16 / £7,102.37
Maintenance & Works / 0 / 0 / 0 / 0 / 0 / 0
Healthcare Assistants and other support staff / 0 / 0 / 0 / 0 / 0 / 0
Healthcare scientists / 0 / 0 / 0 / 0 / 0 / 0
All Nurses, Midwives and health visiting staff / 0 / 0 / 0 / 0 / 0 / 0
Scientific, therapeutic & technical staff (ST&T) (Inc. AHPs) / 0 / 0 / 0 / 0 / 0 / 0
Consultants / 0 / 0 / 0 / 0 / 0 / 0
GPs / 0 / 0 / 0 / 0 / 0 / 0
Hospital Doctors / 0 / 0 / 0 / 0 / 0 / 0
CEO / 0 / 0 / 0 / 0 / 0 / 0
Directors / 0 / 0 / 0 / 0 / 0 / 0
Total / 0 / 2 / 0 / 31.20 / 0.16 / £7,102.37

See notes

Source organisations

Mental Health Foundation Trust

Number of organisations

Occupational Group
See notes / Days / Hours / Minutes / Effort (days) / Effort (years) / Annual Cost (£)
Senior Managers / 0 / 0 / 0 / 0 / 0 / 0
Managers / 0 / 0 / 0 / 0 / 0 / 0
Clerical & Administrative / 0 / 2 / 0 / 14.40 / 0.07 / £3,278.02
Maintenance & Works / 0 / 0 / 0 / 0 / 0 / 0
Healthcare Assistants and other support staff / 0 / 0 / 0 / 0 / 0 / 0
Healthcare scientists / 0 / 0 / 0 / 0 / 0 / 0
All Nurses, Midwives and health visiting staff / 0 / 0 / 0 / 0 / 0 / 0
Scientific, therapeutic & technical staff (ST&T) (Inc. AHPs) / 0 / 0 / 0 / 0 / 0 / 0
Consultants / 0 / 0 / 0 / 0 / 0 / 0
GPs / 0 / 0 / 0 / 0 / 0 / 0
Hospital Doctors / 0 / 0 / 0 / 0 / 0 / 0
CEO / 0 / 0 / 0 / 0 / 0 / 0
Directors / 0 / 0 / 0 / 0 / 0 / 0
Total / 0 / 2 / 0 / 14.40 / 0.07 / £3,278.02

See notes

Source organisations

Special Health Authorities

Number of organisations

Occupational Group
See notes / Days / Hours / Minutes / Effort (days) / Effort (years) / Annual Cost (£)
Senior Managers / 0 / 0 / 0 / 0 / 0 / 0
Managers / 0 / 0 / 0 / 0 / 0 / 0
Clerical & Administrative / 0 / 2 / 0 / 1.60 / 0.01 / £364.22
Maintenance & Works / 0 / 0 / 0 / 0 / 0 / 0
Healthcare Assistants and other support staff / 0 / 0 / 0 / 0 / 0 / 0
Healthcare scientists / 0 / 0 / 0 / 0 / 0 / 0
All Nurses, Midwives and health visiting staff / 0 / 0 / 0 / 0 / 0 / 0
Scientific, therapeutic & technical staff (ST&T) (Inc. AHPs) / 0 / 0 / 0 / 0 / 0 / 0
Consultants / 0 / 0 / 0 / 0 / 0 / 0
GPs / 0 / 0 / 0 / 0 / 0 / 0
Hospital Doctors / 0 / 0 / 0 / 0 / 0 / 0
CEO / 0 / 0 / 0 / 0 / 0 / 0
Directors / 0 / 0 / 0 / 0 / 0 / 0
Total / 0 / 2 / 0 / 1.60 / 0.01 / £364.22

See notes

Source organisations

Clinical Commissioning Group (CCG)

Number of organisations

Occupational Group
See notes / Days / Hours / Minutes / Effort (days) / Effort (years) / Annual Cost (£)
Senior Managers / 0 / 0 / 0 / 0 / 0 / 0
Managers / 0 / 0 / 0 / 0 / 0 / 0
Clerical & Administrative / 0 / 2 / 0 / 2.40 / 0.01 / £546.34
Maintenance & Works / 0 / 0 / 0 / 0 / 0 / 0
Healthcare Assistants and other support staff / 0 / 0 / 0 / 0 / 0 / 0
Healthcare scientists / 0 / 0 / 0 / 0 / 0 / 0
All Nurses, Midwives and health visiting staff / 0 / 0 / 0 / 0 / 0 / 0
Scientific, therapeutic & technical staff (ST&T) (Inc. AHPs) / 0 / 0 / 0 / 0 / 0 / 0
Consultants / 0 / 0 / 0 / 0 / 0 / 0
GPs / 0 / 0 / 0 / 0 / 0 / 0
Hospital Doctors / 0 / 0 / 0 / 0 / 0 / 0
CEO / 0 / 0 / 0 / 0 / 0 / 0
Directors / 0 / 0 / 0 / 0 / 0 / 0
Total / 0 / 2 / 0 / 2.40 / 0.01 / £546.34

See notes

Source organisations

Commissioning Support Units (CSU)

Number of organisations

Occupational Group
See notes / Days / Hours / Minutes / Effort (days) / Effort (years) / Annual Cost (£)
Senior Managers / 0 / 0 / 0 / 0 / 0 / 0
Managers / 0 / 0 / 0 / 0 / 0 / 0
Clerical & Administrative / 0 / 2 / 0 / 1.33 / 0.01 / £303.52
Maintenance & Works / 0 / 0 / 0 / 0 / 0 / 0
Healthcare Assistants and other support staff / 0 / 0 / 0 / 0 / 0 / 0
Healthcare scientists / 0 / 0 / 0 / 0 / 0 / 0
All Nurses, Midwives and health visiting staff / 0 / 0 / 0 / 0 / 0 / 0
Scientific, therapeutic & technical staff (ST&T) (Inc. AHPs) / 0 / 0 / 0 / 0 / 0 / 0
Consultants / 0 / 0 / 0 / 0 / 0 / 0
GPs / 0 / 0 / 0 / 0 / 0 / 0
Hospital Doctors / 0 / 0 / 0 / 0 / 0 / 0
CEO / 0 / 0 / 0 / 0 / 0 / 0
Directors / 0 / 0 / 0 / 0 / 0 / 0
Total / 0 / 2 / 0 / 1.33 / 0.01 / £303.52

See notes

Source organisations

NHS England

Number of organisations

Occupational Group
See notes / Days / Hours / Minutes / Effort (days) / Effort (years) / Annual Cost (£)
Senior Managers / 0 / 0 / 0 / 0 / 0 / 0
Managers / 0 / 0 / 0 / 0 / 0 / 0
Clerical & Administrative / 0 / 2 / 0 / 0.27 / 0 / £60.70
Maintenance & Works / 0 / 0 / 0 / 0 / 0 / 0
Healthcare Assistants and other support staff / 0 / 0 / 0 / 0 / 0 / 0
Healthcare scientists / 0 / 0 / 0 / 0 / 0 / 0
All Nurses, Midwives and health visiting staff / 0 / 0 / 0 / 0 / 0 / 0
Scientific, therapeutic & technical staff (ST&T) (Inc. AHPs) / 0 / 0 / 0 / 0 / 0 / 0
Consultants / 0 / 0 / 0 / 0 / 0 / 0
GPs / 0 / 0 / 0 / 0 / 0 / 0
Hospital Doctors / 0 / 0 / 0 / 0 / 0 / 0
CEO / 0 / 0 / 0 / 0 / 0 / 0
Directors / 0 / 0 / 0 / 0 / 0 / 0
Total / 0 / 2 / 0 / 0.27 / 0.00 / £60.70

See notes

Source organisations

Public Health England

Number of organisations

Occupational Group
See notes / Days / Hours / Minutes / Effort (days) / Effort (years) / Annual Cost (£)
Senior Managers / 0 / 0 / 0 / 0 / 0 / 0
Managers / 0 / 0 / 0 / 0 / 0 / 0
Clerical & Administrative / 0 / 2 / 0 / 0.27 / 0 / £60.70
Maintenance & Works / 0 / 0 / 0 / 0 / 0 / 0
Healthcare Assistants and other support staff / 0 / 0 / 0 / 0 / 0 / 0
Healthcare scientists / 0 / 0 / 0 / 0 / 0 / 0
All Nurses, Midwives and health visiting staff / 0 / 0 / 0 / 0 / 0 / 0
Scientific, therapeutic & technical staff (ST&T) (Inc. AHPs) / 0 / 0 / 0 / 0 / 0 / 0
Consultants / 0 / 0 / 0 / 0 / 0 / 0
GPs / 0 / 0 / 0 / 0 / 0 / 0
Hospital Doctors / 0 / 0 / 0 / 0 / 0 / 0
CEO / 0 / 0 / 0 / 0 / 0 / 0
Directors / 0 / 0 / 0 / 0 / 0 / 0
Total / 0 / 2 / 0 / 0.27 / 0.00 / £60.70

See notes

Source organisations

Acute Non Foundation Trust

Number of organisations

Occupational Group
See notes / Days / Hours / Minutes / Effort (days) / Effort (years) / Annual Cost (£)
Senior Managers / 0 / 0 / 0 / 0 / 0 / 0
Managers / 0 / 0 / 0 / 0 / 0 / 0
Clerical & Administrative / 0 / 2 / 0 / 13.60 / 0.07 / £3,095.90
Maintenance & Works / 0 / 0 / 0 / 0 / 0 / 0
Healthcare Assistants and other support staff / 0 / 0 / 0 / 0 / 0 / 0
Healthcare scientists / 0 / 0 / 0 / 0 / 0 / 0
All Nurses, Midwives and health visiting staff / 0 / 0 / 0 / 0 / 0 / 0
Scientific, therapeutic & technical staff (ST&T) (Inc. AHPs) / 0 / 0 / 0 / 0 / 0 / 0
Consultants / 0 / 0 / 0 / 0 / 0 / 0
GPs / 0 / 0 / 0 / 0 / 0 / 0
Hospital Doctors / 0 / 0 / 0 / 0 / 0 / 0
CEO / 0 / 0 / 0 / 0 / 0 / 0
Directors / 0 / 0 / 0 / 0 / 0 / 0
Total / 0 / 2 / 0 / 13.60 / 0.07 / £3,095.90

See notes

Source organisations

Mental Health Non Foundation Trust

Number of organisations

Occupational Group
See notes / Days / Hours / Minutes / Effort (days) / Effort (years) / Annual Cost (£)
Senior Managers / 0 / 0 / 0 / 0 / 0 / 0
Managers / 0 / 0 / 0 / 0 / 0 / 0
Clerical & Administrative / 0 / 2 / 0 / 0.80 / 0 / £182.11
Maintenance & Works / 0 / 0 / 0 / 0 / 0 / 0
Healthcare Assistants and other support staff / 0 / 0 / 0 / 0 / 0 / 0
Healthcare scientists / 0 / 0 / 0 / 0 / 0 / 0
All Nurses, Midwives and health visiting staff / 0 / 0 / 0 / 0 / 0 / 0
Scientific, therapeutic & technical staff (ST&T) (Inc. AHPs) / 0 / 0 / 0 / 0 / 0 / 0
Consultants / 0 / 0 / 0 / 0 / 0 / 0
GPs / 0 / 0 / 0 / 0 / 0 / 0
Hospital Doctors / 0 / 0 / 0 / 0 / 0 / 0
CEO / 0 / 0 / 0 / 0 / 0 / 0
Directors / 0 / 0 / 0 / 0 / 0 / 0
Total / 0 / 2 / 0 / 0.80 / 0.00 / £182.11

See notes

Source organisations

Ambulance Foundation Trust

Number of organisations

Occupational Group
See notes / Days / Hours / Minutes / Effort (days) / Effort (years) / Annual Cost (£)
Senior Managers / 0 / 0 / 0 / 0 / 0 / 0
Managers / 0 / 0 / 0 / 0 / 0 / 0
Clerical & Administrative / 0 / 2 / 0 / 1.33 / 0.01 / £303.52
Maintenance & Works / 0 / 0 / 0 / 0 / 0 / 0
Healthcare Assistants and other support staff / 0 / 0 / 0 / 0 / 0 / 0
Healthcare scientists / 0 / 0 / 0 / 0 / 0 / 0
All Nurses, Midwives and health visiting staff / 0 / 0 / 0 / 0 / 0 / 0
Scientific, therapeutic & technical staff (ST&T) (Inc. AHPs) / 0 / 0 / 0 / 0 / 0 / 0
Consultants / 0 / 0 / 0 / 0 / 0 / 0
GPs / 0 / 0 / 0 / 0 / 0 / 0
Hospital Doctors / 0 / 0 / 0 / 0 / 0 / 0
CEO / 0 / 0 / 0 / 0 / 0 / 0
Directors / 0 / 0 / 0 / 0 / 0 / 0
Total / 0 / 2 / 0 / 1.33 / 0.01 / £303.52

See notes

Source organisations

Ambulance Non Foundation Trust

Number of organisations

Occupational Group
See notes / Days / Hours / Minutes / Effort (days) / Effort (years) / Annual Cost (£)
Senior Managers / 0 / 0 / 0 / 0 / 0 / 0
Managers / 0 / 0 / 0 / 0 / 0 / 0
Clerical & Administrative / 0 / 2 / 0 / 1.33 / 0.01 / £303.52
Maintenance & Works / 0 / 0 / 0 / 0 / 0 / 0
Healthcare Assistants and other support staff / 0 / 0 / 0 / 0 / 0 / 0
Healthcare scientists / 0 / 0 / 0 / 0 / 0 / 0
All Nurses, Midwives and health visiting staff / 0 / 0 / 0 / 0 / 0 / 0
Scientific, therapeutic & technical staff (ST&T) (Inc. AHPs) / 0 / 0 / 0 / 0 / 0 / 0
Consultants / 0 / 0 / 0 / 0 / 0 / 0
GPs / 0 / 0 / 0 / 0 / 0 / 0
Hospital Doctors / 0 / 0 / 0 / 0 / 0 / 0
CEO / 0 / 0 / 0 / 0 / 0 / 0
Directors / 0 / 0 / 0 / 0 / 0 / 0
Total / 0 / 2 / 0 / 1.33 / 0.01 / £303.52

Insert another Organisation type

Effort (days)

Effort (years)

Cost (£)

68.53

0.35

£15,601

19. Set up Costs

See notes

£20,303

20. Other Costs

See notes

£0

21. Total Costs

£35,904

22. Please explain the reason for any increase or decrease in burden and provide details of any other costs figure provided in Q20

See notes

We have assumed that funning and quality assuring reports would take 2 hours annually. We have also assumed that 0.5 hours would be required for managers to clear reports before they are submitted. However, we have not included this in the final costings as we have assumed this would form part of a managers existing job remit.

Benefit score

Date Assessed

23. What benefits will this collection bring to citizens and the health and adult social care and how will the data be used to support the quality and productivity of health and adult social care services?

See notes

The public sector apprenticeships duty requires public bodies to ‘have regard’ to the target. In practice this means that when a new post becomes available or if development of an existing employee is needed, that apprenticeships are considered. Recruiting apprenticeships and embedding them within workplace planning could bring a number of benefits to capacity and capability of the organisation. Employer case studies carried out by BIS in s2012 (Employer Investment in Apprenticeships and Workplace Learning: The Fifth Net Benefits of Training to Employers Study) suggested that employers which invested in apprenticeships derived many business benefits from doing so and that whilst employers met much of the cost of delivering each form of training, they can recoup their investment relatively quickly upon completion of the training if they are able to retain their former trainee.

24. Financial benefits to running this collection?

See notes

Notes on Costs / Benefits

25. Publication methods

See notes

Employers are required to publish data they report themselves. We are not prescriptive about where and how it is published, but it must be somewhere easily accessible to the public.

26. Publication links

See notes

N/A

27. Requesting Organisation

See notes

Department for Children, Schools and Families

28. Collection method

Web Based CollectionWeb Based Collection

For Omnibus collection

See notes

28a. If other, please state

See notes

29. What health and adult social care mandate or key document commitments does the proposal support?

See notes

N/A

30. What has changed since this collection was last approved?

N/A

Note on recommendation that needs following up

Alert Date

Date Last Reviewed (3 year)

Review findings

Notes on 3 year review

Fundamental Review notes/responses

Fundamental Review final recommendation

Notes from workshop

Link to advice and guidance on assessment

Link to reviews on assessment

31. Does the data to be collected already exist in operational systems?

yes

Yes - Please give details
No - Please identify any current plans and timescales in place for collecting this data from operational systems

See notes

We would expect employers to already collect and hold data about the staff and apprentices they recruit.

32. For aggregate collections only, identify current plans and timescales for collecting this data from operational systems eg Datasets

See notes

Public bodies are required to report on their progress towards the target annually, covering the following time periods: • 1 April 2017 – 31 March 2018 • 1 April 2018 – 31 March 2019 • 1 April 2019 – 31 March 2020 • 1 April 2020 – 31 March 2021 Public bodies have a six month window within which to report on their progress against the target in the previous reporting year. This means reports are due on 30 September in 2018, 2019, 2020 and 2021 respectively.

33. If the data was not collected, what would the consequences be?

Public bodies in scope would not be complying with the duty set out in legislation (Section A10 of the Apprenticeships, Skills, Children and Learning Act 2009).

34. Is there an impact assessment or business case for this collection? If so please attach

See notes

Business Case Documents

35. How easy will it be for others to re-use the data? Briefly describe the process required to go through to obtain the data

See notes

Data provided will be used to assess whether public bodies have met the target. We will also use the data to publish statistics about the overall public sector's performance towards meeting the target.

36. Keywords

1st Keyword

2nd Keyword

3rd Keyword

37. Collection supports a National / Official statistic

NationalNational

Published comments

38. Method used to store the data

See notes

Theme

Assessment justification

Link to Burden Libraries

Link to Data Dictionary

Link to Omnibus system

Link to Unify system

DSAS Libraries of documents

Link to related collection

39. If sampling of organisation is not being used please state why

40. Has the design of the collection and burden estimates been supported by any pilots, consultation exercises or other research? If yes, please give details

See notes

Yes

The Government consulted on introducing apprenticeship targets for public bodies in January 2016, and published its response in January 2017.

41. Which equalities dimensions are included in the collection?

42. If the information is to be used to base decisions on or is to be used for policy making, please provide evidence that more than one national decision has been made or national policy developed on the basis of this information in the last two years

43. What type of data is this?

AggregateAggregate

44. Please attach documents that support your DSAS application. This must include the list of questions associated with the collection

Title

Meeting_the_Public_Sector_Apprenticeship_Target_Statutory_Guidance.pdf

Type

PDF

Date Submitted

Mon Feb 12 10:50:41 UTC 2018

Submitted By

GRIGG, Henry

Public sector apprenticeship target - annual reporting

New Attachment

Title

Meeting_the_Public_Sector_Apprenticeship_Target_Statutory_Guidance.pdf

Type

PDF

Date Submitted

Mon Feb 12 10:50:41 UTC 2018

Submitted By

GRIGG, Henry

Public sector apprenticeship target - annual reporting

Contact Name

Contact Type

Historic

V1.1.2