1. Description of Work
PR #3809 12/03/15
SPECIFICATIONS
1. DESCRIPTION OF WORK
A. Wabaunsee East Bound Scope of Work: The Contractor shall furnish and install all of the materials and components to operate the system to meet the requirements for commercial scales as detailed by the latest edition of the NIST (Formerly National Bureau of Standards) Handbook 44. The scale system must be traceable to an active NTEP Certificate of Conformance. The Contractor shall remove one existing truck axle scale, deck, deck concrete, sump pump, and all resulting debris to accommodate the installation of one, new, Linkage load cells double or single ended shear beam, 50 ton minimum, 16’ x 12’ truck axle scale, pit, and reinforced deck, and sump pump, as required to complete the replacement/installation to the satisfaction of all applicable governmental regulatory authorities and the KHP.
B. Definition: For the purpose of this specification, the term “scale system” shall mean an all inclusive, turn-key, fully operational, and certifiable truck axle scale and associated components.
2. CONTRACTOR RESPONSIBILITIES
A. The Contractor is responsible for all materials, labor, tools, equipment, components, machinery, drayage, rigging, fees, permits and any and all incidental items required for the completion of scale system. Also including the scheduling, delivery, off-loading, security and moving of all materials, components, equipment, etc. necessary for the completion of system.
B. Materials and components must be new, unused and of current manufacture, proven to be highly effective in similar application for a period of not less than three (3) years. The materials and components shall operate under all typical environmental conditions experienced in the State of Kansas.
C. The Contractor is responsible for and is required to properly and continually remove all debris and waste material in accordance with all applicable governmental regulatory authorities. Upon completion of this project, and prior to final acceptance of the scale systems, the area will be completely free of debris and waste material to the satisfaction of all applicable governmental regulatory authorities and the KHP.
D. It is the Contractor’s responsibility to be aware of and comply with all governmental regulatory authorities and adhere to whichever is more stringent, the governmental regulations or those specified herein.
E. The successful vendor is responsible for designating a project leader point of contact that will work directly with a KHP project leader point of contact to facilitate the successful completion of the work required for this project.
F. The scale Contractor will notify the KHP when the materials and components are ready for test and acceptance when required. Acceptance tolerance as set forth in the latest edition of the NIST Handbook 44 will be used for the control test. Maintenance tolerance shall be in effect thirty (30) days from date of acceptance, except when adjustments are made. The scale must be calibrated to acceptance tolerance whenever it is adjusted, calibrated or repaired.
G. The Contractor must provide, at no charge, current manufacturer certified, repair technicians that will respond on-site to repair calls within a twelve (12) hour time frame from time of initial report of problem, during the duration of the warranty periods.
H. All warranties on materials and components, and instruction manuals, which are normally furnished by the manufacturer, will be obtained by the Contractor and given to the KHP project leader point of contact, who will transmit them to the persons responsible for future operation and maintenance of the truck scale systems.
I. If necessary, the Contract vendor will modify the existing drainage (sump pump) systems to correct any current deficiencies and bring the drainage systems into compliance with all applicable governmental regulatory authorities and the KHP.
J. The successful bidder shall be responsible for proper disposal of any and of the old scale, and any required permits thereof.
3. KANSAS HIGHWAY PATROL RESPONSIBILITIES
A. It will be the KHP’s responsibility to request and coordinate the testing conducted by the Kansas Division of Weights and Measures upon notification from the Contractor of the test readiness of the scale systems. Acceptance is contingent upon approval of the scale systems’ compliance with the applicable requirements of the latest edition of the NIST Handbook 44 and approval by Kansas Division of Weights and Measures.
B. The KHP is responsible for designating a project leader point of contact that will work directly with the Contractor’s project leader point of contact to facilitate the successful completion of the work required for this project.
C. The KHP will provide a clean, 110 VAC power line for the scale and instrumentation, as well as a place to house the instruments.
4. BID ACCOMPANIMENT DOCUMENTS
A. Failure to submit all required material will be justification to declare a bid non-responsive and therefore not considerable for award. The following documents must accompany the bid:
1. Manufacturer’s drawings and specifications of all materials, in particular all construction and reinforcement materials, and components that clearly detail conformance to specifications herein.
2. Three (3) complete sets of plan drawings of proposed scale design and platform, instrumentation, wiring, drainage system, sump pump installation, and electrical conduit. After award of the bid, the Contractor shall make final plan revisions and submit them to the KHP for approval prior to beginning of project. After approval, one complete set of Mylar reproduced plans are to be submitted, certified for construction.
3. Manufacturer’s name and model number, supported by descriptive material
for, but not limited to, the standard package system with all accessories identified. Submittals shall be supported by descriptive material, such as catalogs, cuts, diagrams, performance curves, charts and other data published by the manufacturers to show conformance to specifications and plan requirements. Model numbers alone will not be acceptable.
4. All components must be daylight savings time compliant. The Contractor warrants fault-free performance in the processing of date and date-related date functions (including, but not limited to, calculating, comparing and sequencing) by Contractor provided hardware and software. Fault-free performance includes, but is not limited to, the manipulation of data with dates prior to, through and beyond March 1, 2000 and shall be transparent to the user. Hardware and software products, individually and in combination, which utilize or refer to the date data, without human intervention, including leap year calculations. Hardware and software products, individually and in combination, shall also provide correct results when moving forward and backward across the year 2000. No provision will be given effect, which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.
5. Copy of Contract vendor’s current license issued by Kansas Division of Weight and Measures.
6. Copy of active NTEP Certificate of Conformance for the scale system offered.
7. A reference list of not less than five (5) organizations including their name, address, person to contact, and telephone number for similar enforcement installations in the United States in which the system identified has been in regular use for a period of not less than one year.
8. The Manufacturer and Contractor must routinely perform drug testing on their employees and issue a letter, signed by an official officer of each company, attesting to this fact.
9. The carrier/contractor is required to have a USDOT number must have a minimum of a “Satisfactory” rating from FMCSA.
10. A proposed daily schedule of all work to be performed for the duration of the project.
5. WARRANTY
A. Due to strict compliance requirements by the U.S. Government for motor carrier inspection scale operation times, the material, component and workmanship warranties must be of the highest offered in the truck scale equipment industry.
B. Linkage load cells double or single ended shearbeam shall be unconditionally warranted, including labor and materials, with no incremental pricing for replacement, for life, estimated at fifteen (15) years, against damage by water, lightning and other stray voltages including, but not limited to, welding currents on or around the weighbridge, and interference from RMI/EMI noise.
C. Linkage load cells double or single ended shearbeam shall be unconditionally warranted, including labor and materials, with no incremental pricing for replacement, for ten (10) years against damage due to normal wear and tear as well as defects in material and workmanship.
D. Weighbridges shall be warranted for five (5) years, including labor and materials, against damage due to normal wear and tear as well as defects in material and workmanship.
E. All other scale components, including all electronics, shall be unconditionally warranted, including labor and materials, for two (2) years against damage due to normal wear and tear as well as defects in material and workmanship.
6. MATERIALS AND COMPONENTS
A. Where the name of a manufacturer is indicted in this specification, the intent is to establish a level of quality and requirements of functions but not to limit competition. Acceptable manufacturers are Emery Winslow or approved equal.
B. No substitution of materials or components may be made before or during the project unless the Contractor receives prior written approval from the KHP. To request a substitution, the Contractor must fully describe in writing the name and complete description of the specific material or component and include supporting data for material and component performance. The Contractor will be notified in writing by the KHP that the material and/or component has been approved as equal. If the material and/or component is not deemed equal, the Contractor will be responsible for researching and submitting like products for substitution approval review by the KHP until a satisfactory substitution is approved. If this process exceeds five (5) working days from date of first substitution request, the performance bond clause will be invoked.
C. The scale system will have the ability to be 100% calibrated from within the scale house. The summing network will be NEMA 4 rated and will be located in the scale house, not underneath the weighbridge or outdoors and will be isolated and protected from electrical surges or lightning from any source in the scale system. All stainless steel used in the scale system will be of 304-grade.
D. Digital Weight Indicator and Tape Printer, one (1) each: The digital weight indicator shall withstand an estimated 1,000 truck weighments per day. The tape printer is used approximately 50 times per day and both shall meet the following specifications:
Digital Weight Indicator:
1. Conform to all applicable requirements of the latest edition of the NIST Handbook 44
2. NTEP certified for truck scale use
3. NEMA 4 rated housing and mount
4. Solid state instrumentation
5. 6 Digit LED display digits shall be a minimum of ¾” in height and filtered to eliminate glare
6. Instrument zero to full scale response not to exceed one (1) second
7. Automatic zero adjustment
8. 10 updates per second
9. lb/kg conversion
10. Power, 120v AC, with battery backup
11. Panel controls to include: on/off, zero, gross/net, print, tare, lb/kg, recall of individual axle weights, date/time, number counter, memory clear
12. Internal lighting and power surge protection
13. Output compatibility for computer interface for future use, if desired by the purchaser
Tape Printer:
1. Connected to above digital weight indicator and prints, at a minimum, date, time, gross weight per axle, total gross weight (identified by unit of measure), vehicle counts/totals per hour and per 24 hour period
2. Character height of minimum. 0.10 inches
3. Character width of minimum. 0.052 inches
4. Print speed 3 lines per second, bi-directional
5. 40 characters per line on normal
6. Printer shall print one original and up to two copies
7. Output compatibility for computer interface for future use if desired by the purchaser
8. Internal lighting and power surge protection
E. Static Scale Weighbridge, 1 each: The single-platform static scale system will be 12 feet wide by 16 feet long. The platform will be supported by four (4), 50,000 lb. minimum capacity load cells. The scale will be designed for a gross capacity of 100,000 lb. It will also be designed for a minimum dual tandem axle capacity (as defined in the FEDERAL HIGHWAY ADMINISTRATION BRIDGE GROSS WEIGHT FORMULA, TABLE B) of not less than 80,000 lb. Concentrated Load capacity of 80,000 lb., as defined in the latest edition of the NIST Handbook 44. The weighbridge shall meet the following specifications:
1. 9” thick concrete deck with reinforced structural steel, as per scale system manufacturer’s specifications or equal to steel deck
2. Deep pit construction, as per scale system manufacturer’s specifications
3. Minimum 80,000 lb. dual tandem axle capacity
5. Rigid checking system to prevent motion of platform, to minimize stabilization time of applied loads and to help absorb shock loads, which will be generated due to abrupt starts and stops of vehicles on the platform
6. Deck shall be a concrete reinforced structure, as per scale system manufacturer specifications, and include the following:
a. Main girder assemblies
b. Cross member deck beams
c. Load cell mounting
d. Check rods and brackets
e. Deck coping angle 0 degree slope and grade roadway surface, prior to and after the fixed scale
f. Pit coping angle
g. Anchor bolts, stainless steel
h. Deck reinforcing steel
i. One prime coat of red primer (minimum 3 mil dft)
j. One finish coat of gray epoxy modified enamel (minimum
3 mil dft)
F. Load Cells, 2 sets: The load cells shall be mounted in such a manner as to be easily replaced. Four (4) NTEP certified compression load cells are required per scale system. Mountings shall be designed to provide for thermal expansion and contraction of weighbridge steel and shall also provide for shock loading. Each load cell shall be an Emery Winslow model #136, or equal, and shall meet the following specifications:
1. Must meet the latest edition of NIST Handbook 44
2. Load cells shall be hydrostatic and only of 304-grade stainless steel construction
3. Each cell to be 50,000-lb. minimum capacity
4. 150% safe overload capability
5. 400% ultimate overload capacity
6. Creep (30 minutes) equal to or less than +/- 0.015% of rated output
7. Non-repeatability equal to or less than +/- 0.01% of rated output