1)Bizsafe Enterprise Exemplary Award

Guidelines

1)bizSAFE Enterprise Exemplary Award

1.1This award aims torecognise our bizSAFE Level Star Enterprises for their exemplary Workplace Safety and Health (WSH) performance and standards.

Enterprises that have won the bizSAFE Exemplary Award for 3 consecutive years will be honoured as a Gold Award winner.

1.2Applicants must nominate anemployee for thebizSAFE Champion Award as part of their submission for the bizSAFE Enterprise Exemplary Award.

ThebizSAFE Champion Award recognises individuals who have been key players in improving safety and health performances in their workplaces. These individuals are employees who are key drivers of the bizSAFE programme in their organisations.

1.3All interested applicants are to read the criteria and instructions contained herewith and submit the application in its entirety before the closing date onFriday, 14August 2015, 4.00pm.

2)Explanation of Terms Used in this Application

SME / Companies classified as SMEs must fulfill the following criteria:
a)At least 30% shareholding that is local AND
b)One of the following:
i. A group employment size of not more than 200 employees (including part-timers);
OR
ii. A group annual sales turnover of not more than $100 million.
New Occupational Disease / Any new confirmed case of a disease specified in the Third Schedule of the Workplace Safety and Health Act.
Workplace / May refer to anycompany ororganization including those that are not required to be registered under the Workplace Safety and Health Act.

3)Criteria for bizSAFE Enterprise Exemplary Award

3.1The company is an SME (as defined in Section 2).

3.2The company has obtained bizSAFE Level Star status.

3.3The bizSAFE Enterprise must have fulfilled ALL of the following between 15 June 2014 and 14June 2015(qualifying period):

No pending conviction/prosecution in court
No Stop Work Order
Not on Business Under Surveillance (BUS) programme
Did not have any accident that had caused death or permanent disablement, occupational disease and Dangerous Occurrence

3.4Applicants must attain 80% and above in the Self Score Questionnaire on Risk Management Implementation in Part 2 to qualify.

3.5The company must not be a WSH Service Provider.

4)Disqualification Before Announcement of Results

4.1The application may be disqualified if any of the following occurs before the announcement of results:

Any accident (including occupational disease) that had caused death or permanent disablement, or that is classified as Dangerous Occurrence; or
Any Stop Work Order; or
Any investigation, conviction or prosecution (including pending) of the workplace; or
Submission of falsified information.

5)Terms and Conditions

5.1The WSH Council and MOM reserve the right to verify the applications submitted. They may also visit any workplace for verification before finalising the results.

5.2The Application Form must be correctly filled and signed. Applicants are expected to ensure that all submitted documents are correct before submission.

5.3Amendments after submission will not be accepted to ensure fairness of Award. Applications with inaccurate information will be disqualified.

5.4All supporting materials must be provided in a CD.

5.5Late entries will not be accepted.

5.6The WSH Council is not responsible for any loss or damage to entries or supporting materials.

5.7The WSH Council will not return any entries or supporting materials to the applicants.

5.8The WSH Council and MOM reserve the right to decline an entry by an applicant or organisation which is being investigated for possible breach of Workplace Safety and Health Act or Work Injury Compensation Act or any other government regulations (regardless of whether prosecution has or will be initiated), or where the acceptance of the entry may be detrimental to the objectives of the bizSAFE Awards.

5.9The decision of the Awards Committee is final. The Awards Committee will not accept any appeal.

6)How to Apply for bizSAFE Enterprise Exemplary Award

6.1Refer to the checklist on Page 7 and verify if your workplace is eligible.

6.2If the workplace attains a score of 80% or more from the Self-Scoring Questionnaire in Part 2, the Applicant must contact one of the approvedauditors listed in Part 5 to evaluate the application. Applicantswill be disqualified if they engage other auditors that are not within the list provided.

6.3If the workplace attains a score of less than 80%, the Applicant should improve on his/her Risk Management Implementation before applying.

6.4All auditing costs will be paid by the Applicant.

6.5You need to submit the following to the Auditor:

6.5.1Hardcopies and CD containing:

Part 1 (completed and signed)
Part 2 (Self-Scoring Questionnaire- score of 80% or above)

All documentary evidence required under Part 2

Part 3(completed and signed)

All documentary evidence required under Part 3

6.6Please ensure accurate number of pages, use of hyperlinks and bookmarks (if necessary) are reflected, and all photographs/illustrations are in colour. Information that is incorrectly referenced will be assumed to be unavailable. No score will be awarded if the information cannot be traced in the CD. Incomplete applications will not be processed.

6.7Please indicate your company name on the CD.

6.8The Auditor visiting the workplace must be from the list in Part 5. Depending on the size of your workplace, the audit should be completed within one day. However, if the Auditor has difficulty in locating the relevant information in your CD, the audit may be prolonged.

6.9The Auditor must submit the entire application form and the CD to the Workplace Safety and Health Council (WSHC) by
Friday, 14 August 2015, 4.00pm.

6.10Applicants of the bizSAFE Enterprise Exemplary Award must nominate an employee for thebizSAFE Champion Award in Part 3 of the Application Form.

7)Notes for Approved Auditors

7.1The Applicant is to pay you for your services.

7.2An audit company can only provide auditing services for the same Applicant for up to two (2) consecutive years. A different auditing company must be engaged for the third year.

7.3The Applicant will provide you with the documents listed under item 6.5.1.

7.4Please use the checklist on Page 7 to verify if the Applicant fulfills the eligibility criteria for the bizSAFE Enterprise Exemplary Award 2016. If the Applicant is ineligible or does not fulfill any of the criteria, please do not start the audit and do not submit their application to the WSH Council.

7.5You are to evaluate the Applicant’s results in Part 2 and then visit the Applicant’s workplace to verify in person.

7.6Please ensure that the Applicant has nominated an employee for the bizSAFE Champion Award in Part 3. You are NOT required to conduct an audit for Part 3.

7.7Information that is incorrectly referenced will be deemed to be unavailable. No score will be awarded if the information cannot be traced in the CD. Incomplete applications will not be processed.

7.8Please ensure that the Applicant has provided the accurate number of pages and all photographs/illustrations are in colour.

7.9Please keep a copy of the Applicant’s entry for reference, and do provide a copy of your scoring to the Applicant.

7.10The following are to be submitted by the Auditor to the WSH Council by Friday, 14 August 2015, 4.00pm:

7.10.1Hardcopy and CD from the Applicant:

Part 1 (completed and signed by the Applicant)
Part 2 (completed Self-Scoring by the Applicant, evaluated and signed by the Auditor)

All documentary evidence required under Part 2

Part 3 (completed and signed by the Applicant)

All documentary evidence required under Part 3

7.11The Auditor must fill up the Applicant’s ‘Good practices’ and ‘Areas for improvement’ sections in Part 2.

7.12The Auditor must fill up the ‘Remarks’ column to highlight the documents that were checked and verified in Part 2.

8)Where to Submit (Auditors are to submit on behalf of Applicants)

8.1 Auditors must submit the application to:

bizSAFE Enterprise Exemplary Award 2016

Workplace Safety & Health Council

1500 Bendemeer Road, #04-01

Ministry of Manpower Services Centre (Central Mailroom)

Singapore 339946

8.2 The application must reach us by Friday, 14 August 2015, 4.00pm.Do not submit the application on Saturdays or Sundays.

8.3You will receive acknowledgementfor your application via email within 7 working days from the date of submission.

8.4Please email to if you have any queries.

Part 1

Print all documentary evidence on A4 sized paper and include them in the CD.
Please ensure all required evidence is submitted. Incomplete submissions will not be considered.

Applicants’ Eligibility Checklist for bizSAFE Enterprise Exemplary Award 2016

Item / Yes/ No / Remarks
1 / Is your organisation an SME as defined on Page 2? / If “No”, do not apply.
2 / Is your organisation a bizSAFE Level Star Enterprise? / If “No”, do not apply.
3 / Fatality between 15 June 2014 and 14 June 2015? / If “Yes”, do not apply.
4 / Dangerous Occurrence case between 15 June 2014 and 14 June 2015? / If “Yes”, do not apply.
5 / Stop Work Order between 15 June 2014 and 14 June 2015? / If “Yes”, do not apply.
6 / Under the Business Under Surveillance (BUS) programme between 15 June 2014 and 14 June 2015? / If “Yes”, do not apply.
7 / Risk Management Implementation Audit Report that is dated more than 2years ago? / If “Yes”, do not apply.
8 / Result attained for Self Score Questionnaire is 80% and above? (Part 2) / If “Yes”, engage an auditor and apply.
9 / Have you applied for this Award previously?
If yes, please state the auditor name the audit company that you have engaged before for the:
1)bizSAFE Enterprise Exemplary Award 2012:
2)bizSAFE Enterprise Exemplary Award 2013:
3)bizSAFE Enterprise Exemplary Award 2014:
4)bizSAFE Enterprise Exemplary Award 2015:

General information of Organisation

Please fill in Part 1 before printing on A4 sized paper. This section must be signed. The copy in the CD need not have electronic signatures.

PARTICULARS OF ORGANISATION
Name of Organisation as per ACRA / UEN record
ACRA No. / UEN
Mailing Address
Nature of Industry
Total Workforce at date of application
Including Temporary &
Part-time staff
At least 30% shareholding that is local? / Please indicate Yes / No: ( )
Group employment size (including subsidiaries or associate company of a holding/parent organisation, if any) / Please list down the subsidiary company names etc, if any.
Group Annual Sales Turnover / S$
Any reportable accident between 15 June 2014 and
14 June 2015? / If yes, please state the number of reportable accident(s):
Permanent disability case between 15 June 2014 and
14 June 2015? / If yes, please state the number of permanent disability case accident(s):
PARTICULARS OF CONTACT PERSON
Name
Designation
Contact Number / DID: / Mobile:
Email Address
PARTICULARS OF TOP MANAGEMENT / CEO
Name
Designation
Contact Number / DID: / Mobile:
Email Address

I affirm that all statements and information given by me in this form are true and correct to the best of my knowledge. I further affirm that I have not withheld/ misrepresented any material facts. I understand that if I make any false or misleading statement in this form, I may be disqualified from the bizSAFE Awards.

______

Signature of Top Management Date

Part 2

Questionnaire on Risk Management Implementation

Print all documentary evidence on A4 sized paper and include them in the CD.
Please ensure all required evidence is submitted. Incomplete submissions

will not be considered.

1Safety and Health Policy and Organisation

The following are to be in the CD:

Risk Management policy
Safety and Health organisation chart
Any evidence required in the items below

No / Description / Evidence / Max Score / Self-Score / Auditor Score / Remarks
1 / The safety and health policy is authorised (or signed) by the organisation’s top management (e.g. MD, Dir, GM).
Score = 1: authorised by top management
Score = 0: no evidence of this / Annex 1, page / 1
2 / The policy clearly states the overall safety and health objectives and goals.
Score = 1: clear objectives and goals stated
Score = 0: no evidence of this / Annex 1, page / 1
3 / The policy clearly states a commitment to manage risk through Risk Assessments and implementing Risk Management.
Score = 1: commitment indicated
Score = 0: no evidence of this / Annex 1,
page / 1
4 / The policy indicates commitment to provide sufficient and appropriate resources (personnel, equipment, funds, etc.) to support Risk Management implementation.
Score = 1: commitment to provide resources indicated
Score = 0: no evidence of this / Annex 1, page / 1
5 / The policy clearly states a commitment to comply with current applicable WSH statutory legislation (including Risk Management Regulation).
Score = 1: indicated
Score = 0: no evidence of this / Annex 1, page / 1
6 / The policy is translated into languages understood by all employees.
Score = 1: translated into languages understood by all employees; if everyone can read in English, the policy needs not be translated
Score = 0: no evidence of this / Annex 1, page / 1
7 / The policy is displayed.
Score = 2: both lobby and work area
Score = 1: only in work area
Score = 0: no evidence of this / Annex 1, page / 2
8 / Job descriptions of employees include items relating to safety and health.
Score = 1: safety and health items included
Score = 0: no evidence of this / Annex 1, page / 1
9 / Safety and health is included in performance appraisals for supervisors and managers.
Score = 1: safety and health included in appraising performance
Score = 0: no evidence of this / Annex 1, page / 1
Total / 10
Auditor’s comments
Good practices
Areas for improvements

2Risk Assessments

The following are to be in the CD:

Risk Register (Do not submit all your Risk Assessments in the CD. You may include some in answer to the questions as evidence).

An example of a Risk Assessment with evidence of review
Any evidence required in the items below

No / Description / Evidence / Max Score / Self-Score / Auditor Score / Remarks
Preparation
1 / Hazard Identification Guide is compiled to aid the Risk Assessment Team.
Score = 1: HD ID Guide compiled
Score = 0: no evidence of this / Annex 2, page / 1
2 / There is an inventory of work activities.
Score = 1: inventory available
Score = 0: no evidence of this / Annex 2, page / 1
3 / There is an inventory of the use of machinery and equipment.
Score = 1: inventory available
Score = 0: no evidence of this / Annex 2, page / 1
4 / There is an inventory of the use of chemicals.
Score = 1: inventory available
Score = 0: no evidence of this / Annex 2, page / 1
5 / A flow chart of work carried out in the workplace.
Score = 1: flow-chart available
Score = 0: no evidence of this / Annex 2, page / 1
6 / Risk Assessments conducted using the recommended methodology (Activity-base or Trade-base).
Score = 2: Activity-base
Score = 1: Trade-base / Annex 2, page / 2
7 / Risk Assessment sheet have all the administration details.
Score = 1: have all admin details
Score = 0: incomplete admin details / Annex 2, page / 1
8 / Relevant legislation, codes of practice andmanufacturers’ instruction manual are available.
score = 2: >80% of the above document available
score = 1: <80% of the above document available / Auditor to verify on site / 2
Hazards Identification
9 / There is a Hazard Register or list of identified hazards associated with the activity of each process and the type of potential accidents/incidents.
Score = 1: Hazard Register/list of identified hazards available
Score = 0: no evidence of this / Annex 2, page / 1
10 / Hazard Identification takes into consideration the following Safety & Health Hazards:

Mechanical
Electrical
Falling from Height/Falling Objects
Toxic exposure
Thermal exposure
Fire & Explosion
Overpressure
Noise exposure
Heat exposure
Radiation
Chemical exposure
Biological
Ergonomic

Score = 4: all ticks
Score = 2: more than 6 ticks
Score = 0: less than 3 ticks / Annex 2, page / 4
11 / Hazard Identification conducted for emergency situation.
Score = 1: HD ID conducted for emergency situation
Score = 0: no evidence of this / Annex 2, page / 1
Risk Evaluation
12 / Appropriate risk level assigned based on severity and likelihood.
Score = 1: appropriately assigned
Score = 0: not appropriately assigned / Annex 2, page / 1
13 / Each Risk Assessment was conducted by a team led by competent personnel (i.e. someone who has attended a course on Risk Assessment).
Score = 1: Risk Assessment conducted by a competent personnel
Score = 0: no evidence of this / Annex 2, page / 1
14 / Risk Assessments have been conducted for all routine and non-routine work.
Score = 2: inventory of Risk Assessment conducted
Score = 0: no evidence of this / Annex 2, page / 2
15 / Risk Assessment team includes workers and persons who have adequate knowledge of the activities.
Score = 1: Risk Assessment include workers
Score = 0: no evidence of this / Auditor to verify on site / 1
16 / Severity level appropriately assigned to the potential accident/incident.
Score = 1: appropriately assigned
Score = 0: not appropriately assigned / Annex 2, page
(Sample of Risk Assess-ment) / 1
17 / Assignment of likelihood of occurrence for accident/incident is appropriate.
Score = 1: appropriately assigned
Score = 0: not appropriately assigned / Annex 2, page
(Sample of Risk Assess-ment) / 1
18 / Risk Matrix used as a guide to evaluate level of risk and for developing control measures.
Score = 1: Risk Matrix used
Score = 0: no evidence of this / Annex 2, page
(Sample of Risk Assess-ment) / 1
19 / Residual risks are highlighted and documented.
Score = 1: residual risk highlighted and documented
Score = 0: no evidence of this / Annex 2, page / 1
Risk Control Measures
20 / Existing Control measures are illustrated during risk evaluation.
Score = 1: existing control illustrated
Score = 0: no evidence of this / Annex 2, page / 1
21 / Risk Control Measures follow the hierarchy of control (i.e. elimination, substitution, engineering, administration and PPE).
Score = 1: control measure meet legal requirement
Score = 0: no evidence of this / Annex 2, page / 1
22 / Additional Control measures are recommended.
Score = 1: existing control illustrated
Score = 0: no evidence of this / Annex 2, page / 1
23 / Control measures include pre-inspection conducted for material handling machine and equipment (i.e. cranes, forklift).
Score = 1: pre-inspection checklist
Score = 0: no evidence of this / Annex 2, page / 1
24 / Control measures meet the legal requirement.
Score = 1: control measure meet legal requirement
Score = 0: no evidence of this / Annex 2, page / 1
25 / There are designated persons responsible for implementation of control measures.
Score = 1: there are designated persons responsible
Score = 0: no evidence of this / Annex 2, page / 1
26 / There is an implementation schedule for the recommended control measures.
Score = 1: evidence of implementation schedule
Score = 0: no evidence of this / Annex 2, page / 1
27 / Recommended control measures are incorporated into SWPs.
Score = 1: incorporated in SWPs
Score = 0: no evidence of this / Annex 2, page / 1
28 / One example of control measure that was successfully implemented.
Score = 2: 1 point for each relevant job location with SWPs made available
Score = 0: no evidence of this / Auditor to check on site- two (2) locations / 2
29 / The hazards and control measures are communicated to those who carry out the work activity.
Score=2:hazards and control measures communicated to employees
Score = 0: no evidence of this / Annex 2, page / 2
30 / All employees are aware of the Risk Assessment for the work activity they carry out.
Score = 2: 1 point for each employee who is aware
Score = 0: both employees asked are not aware / Auditor to ask 2 employees to confirm / 2
31 / Risk Assessment reports are documented and monitored.
Score = 1: Risk Assessment report
Score = 0: no evidence of this / Annex 2, page / 1
32 / Risk Assessment reports are current i.e. reviewed at least every 3 years or
- following substantial changes made to processes or systems;
-following an accident/near miss/dangerous occurrence/occupational disease at workplace.
Score = 1: Risk Assessment reports are current
Score = 0: no evidence of this / Annex 2, page / 1
33 / Risk Assessmentsare reviewed, approved and endorsed by management.
Score = 1:Risk Assessment approved/endorsed by management
Score = 0: no evidence of this / Annex 2, page / 1
34 / Illustrate an example of WSH best practice in Risk Assessment in your organisation (e.g. having a Risk Assessment Calculator).
Score = 2: example of best practices in Risk Assessment
Score = 0: no evidence of this / Annex 2, page / 2
Total / 44
Applicant to complete
Please provide write-up if you have implemented these at your worksite. For SOPs and risk assessments, there must be accompanying pictures to show on-site implementation.

Holistic RM - Human and Cultural Factors

Are individual, job, organisational and environmental factors which can affect safety and health, considered in your WSH risk management?
Show that safety critical tasks are addressed first followed by tasks with lower risks. Please illustrate how these factors are of relevance to work activities. / (within 500 words)
2. Pragmatic RM

How does your organisation ensure that adequate and appropriate risk controls are effectively implemented on ground?
How does your organisation ensure that employees understand the hazards involved and the control measures to be taken to minimise the risk?

/ (within 500 words)
3. Upstream Risk Controls
How has your organisation implemented upstream risk controls (via avoidance, elimination, substitution and engineering control) in your work activities?
Show successful cases of upstream risk controls which significantly reduce the risk. Such controls should not be measures stipulated in the WSH Act’s subsidiary legislation. / (within 500 words)
Auditor’s comments
Good Practices
Areas for improvements

3Safe Work Procedures (SWPs)