POSITION DESCRIPTION

Position Title: / Assessment Officer
Department: / Education and Training
Date Reviewed: / January 2017
Incumbent Name:
Signature: / Date:

1. Australasian College for Emergency Medicine

The Australasian College for Emergency Medicine (ACEM) is an educational institution whose prime objective is the training and assessment of specialist emergency physicians and non-specialist doctors for Australia and New Zealand and the Continuing Professional Development of the Fellows.

The core values by which ACEM staff hold themselves and others accountable in the workplace are:

  • Respect
  • Accountability
  • Collaboration
  • Integrity

2. Department Overview

The Education and Training Department is responsible for the Education and Training Function of the college.

The Education Division is responsible for the review, evaluation, redesign and implementation of curriculum initiatives, including specific activities undertaken by ACEM as discrete educational projects. The Division has three strands of activity arranged into units as follows:

  • Assessments: Responsible for the ongoing development and administration of activities to support the conduct of the ACEM Primary and Fellowship Examinations and management of the Trainee Research Requirement.
  • Continuing Professional Development: Responsible for the development and administration of activities and programmes to support member’s’ lifelong learning.
  • Specialist International Medical Graduates: Responsible for assessment and recognition of overseas trained specialists wanting to work as emergency physicians in Australia and New Zealand.

3. Position Purpose

The primary purpose of the role is to and administer the ACEM assessments across the training programme. The assessment suite consists of practical and written/online examinations and research coursework projects.

Key Responsibilities

The key responsibilities of the role shall include, but not be limited to:

  • Administration of the Assessment/Examination processes of the College.
  • Coordination and administration of the governance of assessment committees/working groups.
  • Coordination and delivery of examiner training activities.
  • Liaison with all stakeholders in the assessment process including; trainees, Fellows of the College, examiners, invigilators and external suppliers.
  • Work cooperatively with other teams, managers and staff to meet objectives and to ensure appropriate exchange of information.
  • Demonstrate the ACEM values within the Unit, Department and across the college.
  • Undertake other specific projects as required.
  • Other responsibilities as delegated by Management within the scope of this position.

5. Workplace Health and Safety Responsibilities

All employees have a personal responsibility to work safely and to abide by health and safety legislation, policies, rules and established safe work practices. All employees are responsible for their own safety and that of fellow employees.

6. Selection Criteria

Essential:

  • Graduate level or equivalent workplace experience in a relevant field.
  • An excellent eye for detail and accuracy in preparing and checking examination materials and processing outcomes / results.
  • Highly developed oral communication skills and the ability to interact effectively with a range of stakeholders including senior clinical staff, emergency medicine trainees, IT and administrative colleagues.
  • Well-developed written communication skills.
  • Ability to develop administrative systems and processes in paper-based and online format and liaise with all relevant stakeholders to develop, implement and communicate the changes.
  • Good initiative, team-work, self-motivation and the ability to work effectively without direct supervision.
  • Committee management and administration skills.
  • Ability to interpret, manage and summarise data.
  • Commitment to the principles of equal opportunity, workplace diversity and industrial democracy.
  • Intermediate to advanced level Microsoft Word, Outlook, Internet, Excel, PowerPoint.
  • Ability to work in a flexible and evolving environment.

Desirable:

  • Experience in the field of assessment, preferably in medical education.
  • Experience in the use and administration of Learning Management Systems such as Moodle.
  • Experience in the development and delivery of examinations.
  • Experience in the development and delivery of online assessments.
  • Demonstrated experience in coordinating examinations or similar
  • Online system development skills and experience.

7. Organisational Relationships

Reports to: / Manager of Assessments
Supervision of: / Nil
Internal Liaison: / Executive Director of Education and Training, General Manager of Education, other members of the Education and Training team.
Committee Liaison: / Subcommittees of Training & Assessment Committee, Council of Education.
External Liaison: / Other colleges and equivalent training organisations
Exam providers, venue host and a variety of equipment suppliers.

8. Other

The position will involve work outside normal business hours, e.g. potential weekend attendance at examinations, evening workshops and work required to meet critical deadlines. The exam schedule is planned on an annual basis to provide notice of possible travel requirements.

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