1.2NIPDEC Therefore Invites Tenders for the Supply of the Following Classes of Pharmaceutical

IINTRODUCTION

1.1The National Insurance Property Development Company Limited (hereinafter referred to “NIPDEC”) acting herein on behalf of the Ministry of Health, Government of the Republic of Trinidad and Tobago (hereinafter referred to as “the Client Ministry”) has been contracted to procurepharmaceutical supplies for the period October 01, 2011 to September 30, 2012.

1.2NIPDEC therefore invites tenders for the supply of the following Classes of Pharmaceutical items to Ministry of Health institutions, as and when required.:-

1.2.1Pharmaceutical Supplies

04:00Antihistaminics

08:00Anti-Infective Agents

09:00Anti-Retroviral Drugs (ARV)

10:00Antineoplastics

12:00Autonomic Drugs

20:00Blood Formation and Coagulation

24:00Cardiovascular Drugs (CVS)

28:00Central Nervous System Drugs

36:00Diagnostic Agents

40:00Balance, Electrolyte, Caloric & Water

44:00Enzymes

48:00Respiratory System Drugs

52:00EENT Preparations

56:00Gastrointestinal Drugs

60:00Rheumatic Diseases & Gout

64:00Antidotal Agents

68:00Endocrine Drugs

72:00Anaesthetics, Local

76:00Obstetric Drugs

80:00Serum, Toxoids and Vaccines

84:00Skin Mucous Membrane Preparations

88:00Vitamins

92:00Unclassified Therapeutic Agents

94:00Disinfectants & Cleansers

98:00Pharmaceutical Sundries

1.3Tenderers are reminded that ALL PHARMACEUTICALS MUST BE REGISTERED with the Chemistry, Food and Drugs Division, Ministry of Health or the relevant regulatory body. All bids for the supply of any of the pharmaceutical items listed above MUST be accompanied by the respective Drug Registration Numbers. Bids that are not accompanied by the particular Drug Registration Number shall not be considered.

1.4The tender for each item should be for the full quantity as required and specified in Tender Data Listof the Tender Package. Evaluation and comparison of bids will be done on an item-by-item basis.

1

1.4

1.5The quantities indicated on this tender form are estimates only and NIPDEC does not guarantee Tenderers that they will be purchased. Specific quantities will be purchased at the prices quoted by Tenderers, as contained in the Contract between NIPDEC and the successful Tenderer and Purchase Orders issued by NIPDEC.

Where the quantity is identified as “1”, the Tenderer is expected to provide a price for a stated minimum quantity.

IIINSTRUCTIONS TO TENDERERS

A.Introduction

2.0.Condition Precedent to Tender

2.1It is a condition precedent of this tender that only Suppliers of pharmaceuticals and non-pharmaceutical medical supplies duly registered with NIPDEC shall be eligible to submit bids for this tender. Tenders received from Suppliers who are not registered with NIPDEC shall be automatically rejected.

3.0Cost of Tender

3.1The Tenderer shall bear all costs associated with the preparation and submission of its tender to NIPDEC, who will in no case be responsible or liable for these costs regardless of the outcome of the tendering process.

Please note that Tenderers are not required to submit any Bid Bond for this tender.

4.0Content of Tender Package

4.1The goods required, the tender procedures andConditions of Contract are prescribed in the Tender Package. In addition to the Invitation to Tender, the Tender Package includes:-

(a)Instructions to Tenderers

(b) General Conditions of Contract

(c) Schedule of Tender Requirements/Bid Document and Item Summary on Compact Disk (CD)

(d) Form of Tender

4.2The Tenderer is expected to examine all instructions, forms, terms and specifications in the Tender Package. Failure to furnish any information requested in the Tender Package or submission of a tender which is not substantially responsive to the Tender Package in every respect, may result in the rejection of the tender.

5.0Clarification of Tender Package

5.1Tenderers requiring clarification of the contents of the Tender Package must notify NIPDEC in writing to:

The Chairman

Tenders Committee

National Insurance Property Development Company Limited

56 - 60 St. Vincent Street, Port of Spain

TrinidadTobago, WI

TENDER FOR SUPPLY OF NON-PHARMACEUTICALS 2011-2012

CLARIFICATION OF CONTENT OF THE TENDER PACKAGE

5.2Any request from a prospective Tenderer for clarification of the Tender Package must be received by NIPDEC no later than five (5) days prior to the deadline for submission of tenders. NIPDEC will respond in writing to any request. Written copies of NIPDEC's response (including an explanation of the query but without identifying its source) will be sent to all prospective Tenderers.

6.0Amendment of the Tender Document

6.1At any time prior to the deadline for the submission of tenders, NIPDEC may, for any reason, whether at its own initiative or in response to clarification requested by a prospective Tenderer, modify or amend the Tender Package.

6.2The amendment will be communicated in writing to all prospective Tenderers who have received the Tender Package and will be binding on them.

6.3If amendments are made to the Tender Package, NIPDEC may, at its discretion, extend the deadline date for the submission of tenders in writing.

B.Preparation of Tenders

7.0Language of Tender

7.1The tender and all correspondence and documents relating to the tender shall be written in the English Language.

8.0Documents comprising the Tender

8.1 Tenderers should submit one (1) sealed envelope addressed as follows:-

The Chairman

Tenders Committee

National Insurance Property Development Company Limited

56 - 60 St. Vincent Street, Port of Spain,

Trinidad & Tobago, W.I.

TENDER FOR SUPPLY OF PHARMACEUTICALS 2011-2012

The envelope in Clause 8.1 above should contain two (2) separate sealed envelopes clearly marked as follows:

“Certificates” and “Tender”, respectively.

8.2The “Certificates” envelope should containONLY the following certificates, all of which must be valid as at the date of the tender opening on May 26, 2011:-

a)Board of Inland Revenue Tax Clearance Certificate in the name of the organization submitting the tender;

b)VAT Clearance Certificate in the name of the organization submitting the tender;

c)National Insurance Board of Trinidad and Tobago Certificate of compliance in the name of the organization submitting the tender.

Any Tenderer who has not submitted any or all of the above Certificates, shall be notified in writing by NIPDEC and shall be given an extension of five (5) working days to submit the Certificates.Failure by the Tenderer to furnish any or all of the Certificates referred to above within the extension period of five (5) days shall result in the automatic disqualification of the Tenderer and its bid.

Certificates issued in a name other than that used to submit the tender will result in the rejection of the tender.

Internationally based Tenderers are exempt from providing the above-mentioned requested Certificates except in the case of international Tenderers who are in partnership with a locally registered company or are themselves registered as a company in Trinidad and Tobago in which case, the international Tenderer shall be required to provide all of the Certificates as outlined above.

International Tenderers claiming exemption from providing the said Certificates must include a copy of the Company’s business registration Certificate or equivalent from its own country.

Photocopied Certificates will be accepted; original Certificates need not be submitted.

NIPDEC, however, reserves the right to request an original Certificate for comparison with a photocopy, at its sole discretion.

8.3The “Tender” envelope shall contain ONLY the following documents:-

(a)Completed Form of Tender, signed and stamped

(b)Bid Document and Item Summary on CD, and

(c)Two (2) printed copies of the Bid Documentand two (2) printed copies of the Item Summary

(d) Letter of authorisation from the Tenderer, (power of attorney, notarized document, letter signed by a member of the Board of Directors to which must be appended a Notice of Directors, etc.) proving that the person who signs on its behalf is duly authorized to do so.

8.4Only the Certificates and Tender Envelopes should be submitted to the Chairman of the Tenders Committee on the date that the tender closes.

8.5Supporting Documentation

All other documents, brochures and/or samples must be forwarded by June 10, 2011 and addressed as follows:

The Medical Supplies Coordinator

Central Stores, C-40 Building,

Airway Road,

Chaguaramas.

SUPPORTING DOCUMENTS FOR THE

PHARMACEUTICAL TENDER 2011-2012

These documents, brochures and/or samples MUST NOT be submitted with the Tender Envelope

9.0Form of Tender and Bid Document

9.1NIPDEC will use an item-by-item award process.

9.2The Tenderer shall complete the Form of Tender and the Bid Document Diskette stored on the CD furnished in the Tender Package using the following guidelines:-

(a)Bid Document: Tender Bids must be submitted on a CD along with two (2) printed copies of same.

(b)Name/Stamp of Tenderer: Where the Tenderer is an individual person, his/her name must appear on the label of the diskette/CD and on every page of the two (2) printed copies of the Bid Document submitted. However, if the Tenderer is a Company, the company stamp of the tendering firm must appear on the label of the diskette/CD and on every page of the two (2) printed copy of the Bid Document submitted.

(c)Item: The Tenderer shall clearly indicate any deviation from the described specifications, strength, dosage-form or package size in the corresponding fields.

(d)Package: Package refers to the smallest unit of sale, e.g. bottle, vial.

(e)Package Price: The package price is the fixed price of the package of the item inclusive of Cost Insurance & Freight (CIF) and other charges that may beincurred by the Tenderer in having the item(s) delivered to the Ministry of Health, Central Stores.

(f)Comments: Tenderers may utilise the section labeled "Comments" to supply any additional information considered useful to NIPDEC.

10.0Tender Price

10.1The Tenderer shall indicate on the Bid Document, the Package Prices of the goods for which bids are being submitted. Prices shall be entered in the following manner:-

(a)For goods offered from within Trinidad and Tobago, the tender price will comprise, where applicable, the price of the goods quoted ex-factory or off-the-shelf, excluding all import duties, sales and value-added taxes.

(b)For goods offered from abroad, the tender prices will include, where applicable:

(i)the price of the goods quoted CIF port of entry, Trinidad;

(ii)estimated charges for port handling, insurance and other local costs incidental to the delivery of the goods from the port of entry to the Ministry of Health, Central Stores, Building C40, Airways Road, Chaguaramas.

(c)Tenderers are advised that all the goods imported into Trinidad and Tobago in the context of the Contract shall be exempt from the imposition of Customs Import Duty, Stamp Duty and Value Added Tax.

10.2Prices quoted by the Tenderer shall be fixed both for the period of tender validity in accordance with Clause 13 and during the period specified in the Contract signed by NIPDEC and successful bidders.

11.0Tender Currency / Foreign Exchange

11.1 All prices shall be quoted in Trinidad and Tobago Dollars. If a conversion is required, the rate to be used is the rate of exchange as published by the First Citizen’s Bank Limited of Trinidad and Tobago on May 02, 2011 for US dollars, British pounds and the European dollars (EURO).

11.2 The Customs Clearance Form (C-82) must accompany each claim for payment for goods supplied to Central Stores, as per Tax Invoice submitted. This will attest to the rate of exchange on the day of clearance and the CIF Value of the shipment.

11.3 Using the agreed-upon formula, as detailed in Clause 17 of the appended Conditions of Contract, to calculate the cost differential due to possible fluctuation in the foreign currency, the Supplier must include consideration of rate of exchange on every Tax Invoice submitted. In this way, neither the Suppliers nor the Ministry of Health would gain unfair advantage should there be fluctuations in the rate of exchange.

12.0Documentary Evidence of Tenderer’s Eligibility and Qualifications

12.1The Tenderer shall furnish as part of its tender, documents establishing the Tenderer’s eligibility to tender and its qualifications to perform the Contract if its tender is accepted. The documentary evidence of the Tenderer's qualifications to perform the Contract if its tender is accepted shall establish to NIPDEC's satisfaction that:-

(a)In the case of a Tenderer submitting bids for goodswhich the Tenderer did not manufacture or otherwise produce, the Tenderer must show proof that it has been duly authorised by the manufacturer of the product or wholesale distributor of the goods to supply the goods in the quantities required to the Republic of Trinidad and Tobago.

Correspondence to that effect must be included for each manufacturer and/or wholesaler represented.

(b)The Tenderer has the financial and technical capability, where applicable, to perform the Contract to the value of the procurement work, which the Company is interested in undertaking. Please complete the Data Submission Sheets (Appendix 1) in this regard.

The above documents must be forwarded to Central Stores, before June 10, 2010 in a sealed envelope addressed as follows:-

TheMedical Supplies Coordinator,

Central Stores, Building C40,

Airway Road

Chaguaramas, Trinidad & Tobago, W.I.

DATA SUBMISSION SHEETS

Do not submit with Tender Documents

(c)It is recommended that Foreign Tenderers should utilise the services of suitably qualified, domestic representatives or appoint representatives of the tendering firm to satisfactorily carry out the supplier’s obligations. Documents to this effect should be provided upon an award of Contract being made. Such documents should include the name, address and contact information of the local representative.

(d)The country of origin of the goods and services offered should be identified in the Bid Document of the Tender Package. Such information must be confirmed by a supplier’s Certificate of Origin issued at the time of shipment.

13.0Period of Validity of Tender

13.1Tenders shall remain valid for a period of one hundred and twenty (120) days after the date of tender opening prescribed by NIPDEC. A tender valid for a

shorter period may be rejected by NIPDEC as being unresponsive.

13.2In exceptional circumstances, NIPDEC may solicit the Tenderer's consent to an extension of the period of validity. The request and the responses thereto shall be made in writing. A Tenderer granting the request will not be required or permitted to modify its tender.

14.0Format and Signing of the Tender

14.1 The Tenderer shall prepare the CD and two (2) printed copies of the Bid Document, which shall be marked "Copy of Tender" as appropriate. In the event of any discrepancy between the printed copies and the CD, the PRINTED COPIES shall govern.

14.2The CD and the two (2) copies of the Bid Document shall be signed by a person or persons duly authorized by the Tenderer.

14.3The copies of the tender shall contain no interlineations, erasures or overwriting except as necessary to correct errors made by the Tenderer, in which case such corrections shall be initialed by the person or persons signing the tender.

C.Submission of TENDERS

15.0 Sealing and Marking of Tenders

15.1 The Tenderer shall submit one (1) sealed Certificate Envelope referred to in Clause 8.2 and one (1) sealed Tender Envelope, referred to in Clause 8.3 in one (1) sealed envelope addressed as follows:-

The Chairman

Tenders Committee

National Insurance Property Development Company Limited

56 - 60 St. Vincent Street, Port of Spain

TrinidadTobago, WI.

Tender for Pharmaceutical Supplies

16.0 Deadline for Submission of Tenders

16.1 Tenders must be deposited with NIPDEC no later than 2:00p.m. on Thursday May 26, 2011.

16.2NIPDEC may, on the advice of the Client Ministry, extend this deadline by amending the Tender Package in accordance with Clause 6. In such instances, all rights and obligations of the Client Ministry and Tenderers previously subject to the deadline will thereafter be subject to the deadline as extended.

17.0Late Tenders

17.1Any tenders received by NIPDEC after the deadline for the submission of tenders prescribed in Clause 16 above, shall be rejected and/or returned unopened to the Tenderer.

18.0Modification and Withdrawal of Tenders

18.1The Tenderer may modify or withdraw its tender after its submission, provided that a written notice of the modification or withdrawal is received by NIPDEC prior to the deadline prescribed in Clause 16 above.

18.2The Tenderer's modification or withdrawal notice shall be submitted in writing to NIPDEC’s Company Secretary (Ag.). A withdrawal notice may also be sent by facsimile to fax number: 1-868-623-0877, but must be followed by a signed confirmation copy, post marked not later than the deadline for submission of tenders.

18.3No tender may be modified subsequent to the deadline for submission.

D.Opening and Evaluation of Tenders

19.0Opening of Tenders by NIPDEC

19.1NIPDEC will open tenders at 2:30p.m. on Thursday May 26, 2011, at the Company's Head Office situated at 56-60 St. Vincent Street, Port of Spain. One representative of each tendering firm is invited to attend.

19.2 The opening and examination of tenders is for the purpose of checking whether :

(a)the tenders are complete,

(b)the required documents have been properly included and

(c)the tenders are generally in order.

20.0Clarification of Tenders

20.1To assist in the evaluation, examination and comparison of tenders, NIPDEC may at its discretion ask the Tenderer to clarify the tender submitted. The request for clarification and the response shall be in writing, and no change in the price or substance of the tender shall be sought, offered or committed.

21.0Preliminary Examination

21.1NIPDEC shall examine the tenders to determine whether:

(a) they are complete,

(b) any computational errors have been made,

(c)the documents have been properly signed and

(d)the tenders are generally in order.

22.0Evaluation and Comparison of Tenders

22.1Evaluation and comparison of tenders will be done on an item-by-item basis.

22.2NIPDEC's evaluation and comparison of tenders will take into account the following factors:-

• Fitness for purpose
• Price / Cost
• Delivery Lead Time
• Conformance with Specifications
• Technical and Financial capacity of the Tenderer.The information used to establish the technical and financial capacity of the firm will be based on data supplied on the Data Submission Sheets (Appendix 1) duly submitted by the Tenderer.
• Tenderer’s track record of performance.The Tenderer’s track record will be evaluated on an item-by-item basis and shall be based on the tenderer’s performance under the Contract entered into with NIPDEC for the last five (5) years where applicable. In this case, NIPDEC shall take into account the Tenderer’s default/negligence which shall include but not be limited to the following factors:-

1.Participation Record

-Altering or withdrawal of bids

-Acceptance of award and failure to deliver goods when ordered

2.Response to Inquiries made by Central Stores

-Reporting on the status of purchase orders to Suppliers

3.Delivery Time

-Percentage of late delivery of shipments (Days, Weeks, Months)

-Percentage of shipments delivered too early (Days, Weeks, Months)

-Percentage of shipments delivered on time and in full

-Percentage of shipments delivered on time but in part