Document Number: / FS-011
Approved By: / John Dennington
Revision Details: / See History in CIS – Procedure and Forms
1.PURPOSE
1.1.This policy provides procedures that define the facility security requirements for Shippers Warehouse, Inc. personnel and provide for the protection of goods in its possession.
- POLICY
2.1.It is the responsibility of all Shippers Warehouse, Inc. management to provide a safe and secure environment for associates and customers. All property under the control of Shippers Warehouse, Inc. or its associates must be protected from potential damage or theft.
- PROCEDURES
3.1.No Associate shall bring any backpacks or non-see through bags into the warehouse area. Lunch containers should be restricted to the lunchroom.
3.2.All emergency exits and pedestrian doors not being used for associate or driver traffic should be locked to the outside and alarmed 24 hours a day.
3.3.Driver traffic should be limited to areas surrounding Shipping & Receiving offices, restrooms and driver rooms. If their presence is required during the loading or unloading of their trailer, they should be escorted to and from that area.
3.4.Any driver not actively involved in the loading or unloading process should be allowed to wait in a driver room, break room or in their tractor. Drivers should not be left unattended in areas of the dock or allowed to roam within the facility.
3.5.Management should perform random tours of the dock apron and drop lot, looking for uncommon items. This is especially important just before closing up the facility. The interior of the building should be toured as well.
3.6.The perimeter security system shall be tested minimum monthly but when the system is set up (most sites nightly) if error codes are seen and security points must be bypassed, a supervisor must physically check the problem area and report to Purchasing Manager and General Manager. A work order for repair must be submitted to Security Monitoring Company by General Manager within 24 hours.
3.7.The internal security shall consist of multiple motion sensors along the docksides of the facility protecting all areas of this portion of the building. Infrared beams may also be used to provide perimeter security.
3.8.Any door combination locks should have the code changed periodically.
3.9.The fire system shall be tested at required intervals, monthly is recommended.
3.10.Outside lighting must be inspected weekly and proper maintenance is required immediately.
3.11.The gates shall be closed and locked during non-business hours.
3.12.Cellular telephones, radios or any electronic device that may be disruptive or create a hazard shall not be allowed in the facility.
EXCEPTION:
Management may be required to carry a cellular telephone or pager.
A two way radio may be issued to an associate for communication within the warehouse.
3.13.Perimeter cameras may be used to monitor activity and track license plate numbers if necessary.
3.14.Landscaping should be done regularly to eliminate plant growth and potential locations to conceal product outside the facility. Where fencing is in place the fencing shall be inspected regularly and repaired by competent maintenance personnel as needed.
3.15.Whenever a security incident occurs a Non Conformity Report should be entered into CIS. Details of incident, accompanying documentation and photographs will be added initially and as management resolves the issue and corrective actions are put into place these need to be documented into this NCR and/or Corrective Action Report in CIS.
3.16.Whenever a security incident directly involves a Shippers Warehouse, Inc. customer; that customer should be notified within twenty-four hours of the incident.
3.17.When an employee is terminated or leaves voluntarily an Out Processing Checklist will be filled out and submitted to corporate to ensure proper steps are taken to maintain security.
- Reference:
4.1.Fire System Inspection - Monthly
4.2.Fire Alarm Inspection and Testing – Quarterly – Contractor
4.3.Report of Inspection Fire Sprinkler System – Annual – Contractor
4.4.Perimeter Security System Inspection – Minimum Monthly
4.5.Out Processing Checklist
4.6.Out Processing Checklist Flow
4.7.Daily Yard and Perimeter Check SFS-0006
4.8.Non Conformity Report – CIS
4.9.Corrective Action Report - CIS
5.Records
5.1.All records will be maintained in the Operations Department, HR and CIS.
5.2.All processes and forms maintained in CIS.
Note for Printed Copies: This SOP was printed from the CIS Continuous Improvement Software. Please be aware that the most current information is on-line in the system and revisions to this procedure may be made after this record was printed.
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