SEALANTS
JUNE 2013
UNCONFIRMED MINUTES
UNCONFIRMED MINUTES
JUNE 3-5, 2013
MARRIOTT RIVE GAUCHE HOTEL
PARIS, FRANCE
These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Task Group and shall not be considered as such by any agency.
MONDAY, 3-JUNE-13 – WEDNESDAY, 5-JUNE-13
1.0 OPENING COMMENTS/INTRODUCTIONS – OPEN
Call to Order / Quorum Check
The Sealants Task Group (SLT) was called to order at 9:00 a.m. 3-JUNE-13.
A quorum was established with the following representatives in attendance:
Subscriber Members/Participants Present (* Indicates Voting Member)
NAME / COMPANY NAME* / Kent / DeFranco / Lockheed Martin Corporation / Chairperson ; proxy for J. Carney, S. DeMoss, J. Kingsley
* / Aleck / Featherston / Bell Helicopter Textron
* / Manuel / Koucouthakis / Honeywell Aerospace / Proxy for B. Clothier
Megan / Gostafson / Honeywell Aerospace
* / Estrella / Watson / Goodrich (UTAS)
Other Members/Participants Present (* Indicates Voting Member)
NAME / COMPANY NAME* / Philip / Shackley / PPG Aerospace PRC-DeSoto Intl Inc. Proxy for L. Smith, J. Mazin
PRI Staff Present
Keith / PurnellIt was verified only Subscriber Members were in attendance for closed portion of the meeting.
The Antitrust and Nadcap Personal Code of Ethics and Conflict of Interest video was reviewed with the Task Group in the OPEN and CLOSED meetings.
1.1 Approval of February 2013 Meeting Minutes
The SLT Task Group meeting minutes from the February 2013 Nadcap meeting were reviewed.
Motion made by M. Koucouthakis and seconded by E. Watson to approve the minutes from the February 2013 Nadcap meeting as written. Motion passed unanimously.
1.2 Review Agenda
The agenda for the meeting was reviewed. Attendees were given the opportunity to identify expectations to be addressed during the week of meetings. No additional discussion topics were suggested.
2.0 MEMBERSHIP STATUS – OPEN
The voting membership was reviewed and proxy votes were recorded.
The voting records and meeting attendance for SLT Task Group Voting Members, Subscriber and Supplier, were reviewed for compliance to the requirements for maintaining membership. NOP-001 paragraph 3.3.2 states “To maintain Voting Member privileges, the following criteria shall be met unless the NMC or Task Group Chair determines that other circumstances warrant retention:
• Voting Member shall not be absent without approved alternate representation (including a full proxy) from three consecutive regular Nadcap NMC/Task Group meetings.
• Voting Member, or approved alternate representation, shall not miss a vote on 2 consecutive letter ballots. A waive shall count as a vote.
All Voting Members met the requirements for meeting attendance and voting on letter ballots.
The June Attendees Guide was reviewed and the SLT Task Groups Membership was accurate but there were references to AS7200/1 and AS7202 that need to be changed to AC7200/1 and AC7202.
ACTION ITEM: K. Purnell to revise Attendees Guide to remove reference to AS7200/1 and AS7202 and change to AC7200/1 and AC7202. (Due Date: 31-July-13)
3.0 STAFF REPORT – OPEN
Staff Engineer, K. Purnell, presented the PRI Staff Report that included Auditor Status, SLT Task Group Metrics, Most Common NCRs, Latest Changes, Future Nadcap Meeting Dates and Locations, and Staff Delegation Metrics.
For the October 2013 Nadcap meeting in Pittsburgh PA the Sealant Task Group meeting will start on Tuesday, October 22 at 1:00 pm and end on Wednesday, October 23 at 5:00 pm.
ACTION ITEM: K. Purnell to write the October 2013 meeting agenda with the SLT Task Group meeting on Tuesday, October 22 at 1:00 pm and end on Wednesday, October 23 at 5:00 pm. (Due Date: 1-July-13)
4.0 SSC REPORT – OPEN
K. Purnell presented the Supplier Support Committee (SSC) Update that included an overview of the SSC Leadership Team, how the SSC helps suppliers, current SSC activities and their new supplier initiatives. For additional information please review the SSC minutes posted on the www.pri-network.com website.
5.0 NTGOP-001 APPENDIX SLT – OPEN
The bi-annual review of NTGOP-001 Appendix SLT was performed and the following changes were required. Delete 5.2, 5.2.3, 5.2.4 and 5.2.5, regarding getting and maintaining voting member status, as this criteria has been added to NOP-001 and removed from NTGOP-001. It was agreed that this change is editorial and no balloting is required to align paragraph numbering with NTGOP-001 The SLT Task Group requested non-sustaining NCR’s be added as a key metric in section 12.0 of APPENDIX SLT.
Motion made by P. Shackley and seconded by M. Koucouthakis to revise NTGOP -001 Appendix SLT to add the number of non-sustaining NCR’s as a key SLT Task Group metric. Motion passed unanimously.
The SLT Surveillance program requirements are documented in AS7200/1 and the SLT Audit Handbook but there is no paragraph to address these unique requirements in NTGOP-001 Appendix SLT. NTGOP-001 Appendix SLT will need to be revised to add a new paragraph titled unique Task Group requirements before the NTGOP-001 Appendix SLT can be revised. The SLT Task Group requested K. Purnell to submit a request to revise NTGOP-001 by adding a new paragraph for Task Group unique requirements
ACTION ITEM: K. Purnell to revise NTGOP-001 Appendix SLT by adding the number of non-sustaining NCR’s as a key metric. (DUE DATE: 26-JULY-13).
ACTION ITEM: K. Purnell to submit a request to revise NTGOP-001 to add a new paragraph to address Task Group unique requirements. (DUE DATE: 15-JULY-13).
ACTION ITEM: K. Purnell to ballot NTGOP-001 Appendix SLT to add reference to SLT Audit Handbook for SLT Surveillance Requirements. (DUE DATE: 3-SEPT-13).
6.0 SEALANT SURVEILLANCE – OPEN
K. DeFranco discussed the activities currently being performed by the SLT Surveillance auditors with the SAE AMS G9 Sealing Committee. The Surveillance Program has changed over the years and there is now less onsite witnessing of material acceptance tests than there was previously. It was decided that moving forward the Surveillance Program should be more robust and the amount of actual witnessing of SLT material testing should be increased. One proposal was for the surveillance auditors to witness each SLT test once in a 12 month period. This may be difficult for smaller manufacturers that have limited production. It was also suggested that when the auditors are observing these tests they submit observations and propose changes to AS5127/1 from manufacturers and auditors to K. DeFranco & K. Purnell; this will be an ongoing process. K. DeFranco will report any proposed test method changes back to the SAE AMS G-9 committee. He has already proposed adding viscometer calibration requirements to AS5127/1. K. DeFranco and K. Purnell will have a conference call with the SLT Surveillance auditors to discuss onsite surveillance requirements. SLT Surveillance requirement currently in AS7200/1 and the Sealant Audit Handbook will be documented in the SLT Audit Handbook.
ACTION ITEM: K. Purnell to set up a conference call with the SLT Surveillance auditors and K. Defranco to discuss onsite surveillance requirements. (Due Date: 16-JULY-13)
ACTION ITEM: K. DeFranco will report any proposed AS5127/1 test method changes back to the SAE AMS G-9 committee as needed. (Due Date: 31-DEC-13)
ACTION ITEM: K. DeFranco to add viscometer calibration requirements to AS5127/1. (Due Date: 31-DEC-13)
ACTION ITEM: K. DeFranco will revise AS5502 to reference NTGOP-001 Appendix SLT for SLT Surveillance Requirements. (Due Date: 30-JUL-14)
7.0 AC7200/1 & AC7202 – OPEN
AC7200/1 and AC7202 were reviewed for question flow and to evaluate if rewording questions was necessary to make the checklists more useable for non AMS sealant. Results of the review were the existing question wording is adequate. For the next revision of AC7202 add 1 job audit for each type of packaging performed, if all packaging methods are not in current production the auditor should perform paper job audits for the packaging techniques not witnessed and add a place to record all job audits like AC7200/1.
All ballot comments from the AC7200/1 and AC7202 14 day affirmation ballots were reviewed. No changes were required to AC7202 and AC7200/1 has one editorial change. K. Purnell to make editorial change and ballot both checklists to NMC.
ACTION ITEM: K. Purnell to resolve comments on AC7200/1 and AC7202 then ballot checklists to NMC. (Due Date: 28JUN13)
ACTION ITEM: K. Purnell to add 1 job audit for each type of packaging performed to next revision of AC7202 and auditor clarification that if all the packaging methods are not in current production to perform paper job audits of packaging techniques not witnessed and add a place to record all job audits like AC7200/1. (Due Date: 1JUN14)
8.0 AUDITS – CLOSED
Reviewed Scheduled and Conducted Audits
The current SLT audit schedule for the next five months was reviewed; Subscribers were encouraged to observe audits.
SLT Task Group was informed by the supplier that audits 150996 and 150997 will be moving to a new location. Supplier was requested to submit a tfrm11 describing the circumstances of the move. This supplier’s next audit would take place prior to their planned move. The SLT Task Group did not think there was any value in auditing the supplier before the move so they requested the Staff Engineer grant up to a 90 day extension on their existing accreditation to cover their move. Audit will then be conducted at their new location.
A discussion was held on the problem audits.
SLT Task Group requested either C. Kay or K. Purnell perform reaccreditation audit 148558.
ACTION ITEM: K. Purnell to obtain t-frm-11s from Supplier to address audit 150996 and 150997 facility moves. (Due Date: 31JUL13)
ACTION ITEM: K. Purnell to grant up to a 90 day extension on existing 150996 and 150997 accreditations to cover their move. (Due Date: 31JAN14)
9.0 AUDITORS – CLOSED
Data Analysis Review – Overall Auditor Performance
Auditor performance was reviewed and included the most common checklist paragraph referenced in NCRs traceable to the auditors that wrote the NCRs, Average and Total NCR per Day written by the auditors.
10.0 STAFF ENGINEER DELEGATION – CLOSED
Staff Engineer K. Purnell met the minimum criteria of having at least 10% of findings reviewed by the Task Group Subscribers with at least a 90% concurrence rate. K. Purnell maintains delegated status.
11.0 CLOSED MEETING ISSUES – CLOSED
No issues were discussed.
12.0 MEETING CLOSE-OUT – CLOSED
All action items were reviewed and due dates established. For specific details, please see the current SLT Rolling Action Item List posted at www.eAuditNet.com, under Public Documents.
13.0 SEALANT APPLICATION SUVEY – OPEN
Feedback was received on the previously developed Sealant Application Survey that required it to be revised and questions relating to SLT applicator training were removed.
The SLT Task Group reviewed the revised draft survey and emails and made some minor wording changes. The plan is to send an email containing the draft AC7129 SLT Application Checklist to NMC members giving them advanced notice of the upcoming survey. Several days later an email containing the draft AC7129 SLT Application Checklist and a link to the survey will be sent. NMC will have 30 days to respond to the email. Attached below is a copy of the draft survey.
ACTION ITEM: K. Purnell to send revised sealant application e-mails and survey to NMC for approval. (Due Date: 21-JUN-13)
ACTION ITEM: K. Purnell to organize a conference call to discuss the SLT application survey results. (Due Date: 13-SEPT-13)
14.0 SEALANT APPLICATION AUDIT CHECKLIST DEVELOPMENT – OPEN
The latest draft of the Sealant Application Checklist was reviewed and questions up to 5.10 were revised. Revision of the checklist will continue at the October 2013 Nadcap meeting.
15.0 SEALANT MATERIAL TEST LABORATORY AUDIT QUESTIONS – OPEN
Review Updated Sealant Quality Conformance Test Question Appendix
The SLT Task Group is updating the majority of the quality conformance test questions in Appendix D of AS7200/1 for the purpose of adding them to the AC7200/1 and AC7202 checklists. The list is not yet complete; some of the less frequently used tests have not been included. J. Steele provided questions to address oil resistance and flame resistance requirements of fire wall sealants.
Quality conformance test will be completed and reviewed during the October 2013 Nadcap meeting. When these questions are completed they will be given to the Non Metallic Materials Testing (NMMT) Task Group.
ACTION ITEM: K. Purnell to update Material Test Question Spreadsheet with new questions from the June Nadcap meeting. (Due Date: 19-JUL-13)
ACTION ITEM: K. DeFranco, S. DeMoss and C. Kay to update Appendix D questions matrix with the missing sealant test methods performed by manufacturer and re-packager. Questions are to be reviewed by the SLT Task Group at the October 2013 Nadcap Meeting. (Due Date: 4-OCT-13)
16.0 NMC CHECKLIST VISION - OPEN
The updated AC7200/1 and AC7202 NMC compliance spreadsheets were reviewed and matched the existing revision of the checklists. AC7200/1 and AC7202 ballot comment resolution only required one change to the AC7200/1 NMC compliance spreadsheet.
The NMC compliance spreadsheet for draft AC7129 Sealant Application Audit Checklist was reviewed. Spreadsheet wording aligned with AC7129 through paragraph 5.8.2. PRI staff will continue updating the spreadsheet as the SLT Task Group progresses in revising the draft AC7129 checklist.
ACTION ITEM: K. Purnell to update NMC compliance spreadsheets for draft AC7129 to reflect most recent changes from the June 2013 Nadcap meeting. (Due Date: 6-SEPT-13)
17.0 AUDITOR CONFERENCE – OPEN
Auditor Conference 2013 Topics
SLT Task Group Specific Auditor Conference will tentatively be on Sunday 20-OCT-12 from 10:15 am – 5:00 pm. Topics to include:
· Sealant Surveillance
· PRI Sealant QPG and G9 Update
· Review of Sealant Application Checklist