ZONTA CLUB OF ROMA AREA INC.
Minutes of the General Meeting held at the Maranoa Club
Tuesday 23rd May, 2006
Meeting opened by President, Denise Martin, at 6.40 pm.
PRESENT:D Martin, J Harland, J Utley, H Mawn, A Leahy, E Teare, J Dalgleish, L Dillon, M Teakle, J Frith, M Harms, H Hall, A Jones, P Fisher, R Mackay, V Holberton, G Henricks, J Loughnan,
APOLOGIES:J Baker, F Kimlin, L Sabine, S Parker, B Bates, K Askew.
Moved by J Harland Seconded P. Fisher.CARRIED
LEAVE OF ABSENCE: T Street
GUESTS: Tania Hickey, Leisha Freeman, Annette McGuinn, Gail Davies, Mary Bates, Jill Sabine, Sally Bennett, Trish Jamison, Gillian Swires, Justine Miller.
ZONTA BLESSING: Read by V. Holberton
ZONTA OBJECTS: Read by J. Loughnan
President Denise then adjourned the General Meeting to re-open the A.G.M. which was adjourned at 7.10 on 26/4/06. General Meeting resumed at 6.45 pm.
MINUTES:Minutes of April meeting taken as read. H. Hall moved that the minutes were a true and correct record. Seconded by M. Teakle. CARRIED.
BUSINESS ARISING FROM MINUTES:
Held over until General Business
CORRESPONDENCE:J. Utley presented a written report to the meeting.
INWARDDETAILSACTION
Jill Baker Cheque for “Proceeds from Dinner To Treasurer
Stanthorpe ClubInvitation to Changeover To Board; to meeting
Roma Town CouncilInvitation Australian Citizenship Ceremony email - Denise Martin to attend.
South Burnett ClubInvitation to ChangeoverTo Board; to meeting
Roma Glass & AluminiumInvoice $55To Treasurer
Diane Harmsworth (Dist Treasurer) Ballot on District Division To Board; to meeting
Zonta Club DalbyNewsletterTo Board; to meeting
Royal Brisbane & Women’s Hospital
Research FoundationReceipt for Donation $150To Treasurer
Margaret Rowland Zonta Inc D23PinsTo Board
Dept Tourism, Fair Trading & Wine Industry Notice to show causeTo Board
Zonta Warwick ClubNewsletterTo Board; to meeting
Howard Hobbs MPInability to Accept ChangeoverTo Board; to meeting
Local Chaplaincy C’teeThank you for donationTo Board, to meeting
(rec’d 19/05/06)
OUTWARD
Stanthorpe ClubInvitation to Changeover email non acceptance
South Burnett Club`Invitation to ChangeoverPhoned nonacceptance
J. Frith moved that the inward be accepted and the outward be adopted. Seconded J. Loughnan. CARRIED
FINANCIAL REPORT:
The Treasurer, J Harland, presented the financial report.
No. 1 A/c MEMBERS ACCOUNT'Opening Balance (according to Bank Statement) / 9305.8
Deposits(cr)
Membership - Jill Baker / 150.00
Membership - Gail Hendricks / 150.00
Membership - J Dalgleish / 150.00
Membership -R Mackay / 180.00
Membership - K Askew / * / 150.00
Membership - F Kimlin / * / 150.00
Proceeds from April Dinner / * / 189.95
Sale of 2 aprons / * / 40.00
Transfer Toastmasters Costs from Fundraising Acc / * / 635.43
Outstanding* / 1165.38 / 630.00
9,935.80
Withdrawals(dr)
Chq# 660 Maranoa Club / 238.00
Chq#661 - Western Bakeries (Toastmasters Function) / NYP / 212.40
Chq#662 - Robyn Mackay (reimbusement Toastmasters) / NYP / 34.26
Chq#663 - Ann Leahy (reimbursement Toastmasters) / NYP / 328.77
Chq#664 - K Woodside (Post Office Box) / NYP / 95.00
Chq#665 - Ann Leahy (reimbursement Toastmasters) / NYP / 60.00
Zonta International Membership dues / NYP / 1795.15
Outstanding NYP / 2525.58 / 238.00
Net Position according to Bank Statement / 9,697.80
No 2 A/c FUNDRAISING ACCOUNT'
Opening Balance (according to Bank Statement) / 7037.01
Deposits
Toastmasters D69 Convention / * / 3,195.00
April sale of chocolates / 750.60
May sale of chocolates / * / 349.60
Roma Rotary Club (Easter in the Country) / * / 240.00
Outstanding* / 3784.6 / 750.60
7787.61
Withdrawals (dr)
Chq#623 - Meals on Wheels / 1,500.00
Chq# 624 - Scripture Union / 300.00
Chq# 625 - Pinaroo / 300.00
Chq #653 - Qld Cancer Fund (budget donation) / 200.00
Chq #654 - Youth Enterprise Trust (budget donation) / NYP / 150.00
Chq #655 - RFDS (budget donation) / 150.00
Chq #656 - Leukemia Foundation (budget donation) / 150.00
Chq #657 - Hear and Say Centre (budget donation) / 150.00
Chq #658 - Skin Bank (budget donation) / 150.00
Chq #659 - Westhaven (budget donation) / 150.00
Chq #660- Cerebral Palsy League (budget donation) / 150.00
Chq #662 - Zonta International (budget donation) / 1,700.00
Chq #664 - Jenny Loughnan (photos) / NYP / 9.95
Chq #665 - E Teare (gift) / 97.00
Chq #668 - Toowoomba Newspaper / 24.92
Chq #670 - Roma Glass and Aluminium / NYP / 55.00
Chq #671 - Pinaroo Aux.(ANZAC Day donation) / NYP / 60.00
Chq #672 - Cadbury Schweppes (chocolates) / 336.00
Chq #673 - Cadbury Schweppes (chocolates) / 336.02
Chq#674 -Western Wholesalers / 52.39
Chq#675 - Queensland Country Meats / 547.86
transaction fee / 19.50 / 6313.69
Chq#676 - transfer costs of Toastmaster costs from Acc1 / NYP / 635.43
Outstanding NYP / 910.38
Net Position according to Bank Statement / 1473.92
FIXED TERM DEPOSIT / 10,753.60
Due 4th July 2006
(currently 4mth rollover @ 5.1% p.a.)
NYP - sent but not presented on account
* - Deposited to account and will appear on next months statement
Toastmasters D69 Convention
Deposit
213 people @ $15 a head / 3,195.00
3,195.00
Withdrawals
Western Bakeries / 212.40
Robyn Mackay (gluten free etc dietary food) / 34.26
Ann Leahy (reimbursement Woolworths Costs) / 328.77
Ann Leahy (reimbursement Aust Desert Limes) / 60.00
Western Wholesalers / 52.39
Queensland Country Meats / 547.86
1235.68
Balance / 1959.32
J Harland moved that the report be adopted and the accounts passed for payment. Seconded A. Leahy CARRIED
COMMITTEE REPORTS:
STATUS OF WOMEN:…………….H. Hall noted that the priority was the Seniors Morning Tea and a date of 1st October was suggested so as not to clash with Pamper Day. Senior citizens have offered their rooms for the function. Suggestions for I.W.D. speaker for next year would also be appreciated.
P.R:…………………Jo Dalgleish handed out the new yearly planner.
MEMBERSHIP:…………………J. Harland asked that committee chairs remember the mentoring roster.
FUNDRAISING:………………..A. Leahy said that The Da Vinci Code has been booked for 15th June and advertising would begin on 1st June.
GENERAL BUSINESS:
BALLOT FOR NEW DIVISION BOARD
President Denise read the nominations for the various positions and voting was by a show of hands.
Vote for V Hartas as District Governor - YES.
Vote for D Hackfoord as District Lieutenant Governor - YES.
Vote for J. Beal as District Treasurer - YES.
District Nominating Committee 3 required. In order of majority of votes. - .D. Douglas, S. Mellor, N. West.
CHANGEOVER
Numbers and payment to J Dalgleish, currently 39 have accepted.
ZONTA SHIRTS
J. Loughnan told the meeting that the first order of shirts will be done on Friday, 25th May however orders will be ongoing. Please order with Jenny or Brennors.
DINNER
THUMBNAIL SKETCHES
J. Frith and D. Martin gave a short “history” of themselves during dinner.
GUEST SPEAKER
Justine Miller, Community Development Officer with the Roma Town Council spoke to us about her position and how she is available to help anyone in the community with grant submissions, publicity for events and ideas for events. She spoke a little on her background and said that she has now made Roma her home. A. Leahy thanks Justine for coming and assured her that Zonta would certainly be able to utilize her services.
President Denise thanked all members and guests for attending and making the dinner such a friendly evening. She gave an overview of Zontian International projects, Micro-credit in Niger, Neo-natal Tetanus vaccinations in Nepal, Education project in Afghanistan etc. as well as supporting local community organizations.
MEETING DATES
COMMITTEES – before 19/6/06 BOARD –19/6/06 - 5.30pm DINNER – 26/06/06 6.00pm
There being no further business the meeting was closed at 8.30pm
MINUTES SECRETARY:PRESIDENT:
J. Harland for L. Sabine