A GUIDE TO
SUCCESSFUL
SCHEDULING
2009-2010 SCHOOL YEAR
PUPIL POPULATION MANAGEMENT
Revised August 2009
FYI’S
All schools MUST have their Master Schedule and Student schedules completed before the opening of school.
NOTE: Elementary schools MUST use Homeroom numbers for the section number of the courses on the Master Schedule.
PAGER OR
FIELD SUPPORTS PHONE CONSTELLATIONS
Yvette Grant 709-1223 King, Southwestern, Western and
Kettering (part)
Mildred Sheats 430-1046 Cody, Northwestern and Kettering (part)
709-3147 Cooley, Henry Ford and Osborn
Amanda Mason-English 873-6374 Central, Mumford, and Pershing
Christine Domako 873-6936 Denby, Finney and
Southeastern (and all schools)
NEW TRANSFER SCREEN
The student transfer screen (STU.301T) has been altered to facilitate collection of information for the Single Record Student Database (SRSD). Most of the programs operate as it did before.
Index the student by name as usual.
Place the appropriate transaction letter on the action line (this letter will vary depending on where the student is coming from or where the student is going). Use these codes for:
S School-to-School transfer From one active DPS school to another.
O Out-of-District Transfer To another school district or non-public school
L Loss from School Student left but not to another school (also
includes expulsion and immunization reason
codes
R Return/Re-enroll Return from 9999
The school-to-school transfer will operate as it always has - the student is transferred into your building. The only difference is that you don’t have to put the E3 code at the end of the line.
The return transaction also operates as it always has. You will not be able to return a regular education student who has passed his or her 20th birthday or who has been dropped as a graduate.
If you choose the out-of-district transfer option, you will see a second screen with the list of acceptable codes. Place an “X” next to the appropriate code and press <ENTER> to complete your transaction.
If you choose the loss from school option, you will again see a second screen with another set of codes appropriate to a dropout loss – as well as expulsion and immunization reason codes. Place an “X” next to the appropriate code and press <ENTER> to complete your transaction.
The codes for out-of- district transfer (“O”) and loss from school (“L”) are listed below.
If you have any questions, contact your SIS Field Support or Coordinator, or the SIS Welcome Center Assistance Help Desk. Pager and phone numbers appear below:
Coordinators
Vivian Battle (Denby/Finney) 873-6970
Gloria Hooks (Chadsey, King, Southwestern, Western 873-6964 430-1055
E. Veatrice Lavergne (Central, Mumford, Southeastern 873-6967 430-1068
Barbara Littles (Cody, Ford, Northwestern 873-6965 990-0699
Mae Winters (Cooley, Kettering, Osborn, Pershing) 873-6968 714-1071
Field Support
Christine Domako (Denby, Finney, Southeastern)* 873-6936
Yvette Grant (Chadsey, King, Southwestern, Western, 873-6971 709-1223
Kettering [part])
Amanda Mason-English (Central, Mumford, Pershing) 873-6974 430-1025
Vacant (Cooley, Ford, Osborn) 873-6973 709-3147
Mildred Sheats (Cooley, Northwestern, Kettering [part]) 873-6972 430-1046
*and all schools if other field support are not available
Transferring a student out of the district because of “Other”or “Loss”
MASTER SCHEDULE OUTLINE
CONSULT YOUR FIELD SUPPORT BEFORE ATTEMPTING ANY TYPE OF BLOCK SCHEDULING. BLOCKS AFFECT ATTENDANCE DOCUMENTATION, WHICH AFFECTS STATE AID
Note: It is imperative that all work is first organized on paper, which
means that teachers, rooms, courses, section numbers and periods MUST be defined on worksheet before computer input.
A. Set-Up Files
1. Rooms, STU.215
2. SIS and Peoplesoft Teachers, TCHR
Ø Inserts of how to print computer roster of teachers and rooms files
3. Courses, STU.310
Ø Define all courses that are being offered in your building
a. Define 10 week, 20 week, and full year courses
b. Monitor course credits, grade symbol(s) and
grade level (2)
4. Scheduling Options SCH.101
Ø Prepare master schedule or blocking schedule on paper before setting up bell schedule on computer and inputting master schedule.
B. Master Schedule and Block Schedule Worksheet and Elementary/Middle Approved Course List
C. Master Schedule, SCH.320
1. Organize master schedule on worksheet
2. Scheduling Option (Bell Schedule)
3. Verify accuracy of organizational documents
4. Access “Restricted Scheduling Module”, MIDS09
5. Input Master Schedule data
6. Print master schedule to verify that all classes are on the master
schedule
7. Make all necessary additions and/or deletions
D. Verify Student Enrollment
1. Print Homeroom Lists, STU.539
2. Edit homeroom data via Basic Student Information, STU.301
3. Verify that entries are accurate
E. Building Foundation Course
1. Reading (1240) or English (1130) are used to build foundation course
2. Input Students’ I.D. numbers from Homeroom List into Class List by
Course/Section…Add/Delete, CL020
F. Mass Change Course Requests, SCH.650
MASTER SCHEDULING OUTLINE
Note: It is imperative that all work is first organized on paper which
means the identification of teachers, rooms, courses, section numbers
and periods MUST be defined.
C. Set-Up Files
1. Rooms, STU.215
2. Teachers, STU.240
Ø Inserts of how to print computer roster of teachers and rooms files
3. Courses, STU.310
Ø Define all courses that are being offered in your building
a. Define 10 week, 20 week, and full year courses
b. Monitor course credits, grade symbol(s) and
grade level (2)
4. Scheduling Options SCH.101
D. Master Schedule Worksheet and Elementary/Middle Approved Course List
C. Master Schedule, SCH.320
1. Organize master schedule worksheet for data entry
2. Verify accuracy of organizational documents
3. Access “Restricted Scheduling Module”, MIDS09
4. Input data
5. Print master schedule to verify that all classes are listed on the master
schedule
6. Input all necessary additions and/or deletions
D. Verify Student Enrollment
1. Print Homeroom Lists, STU.539
2. Edit homeroom data via Basic Student Information, STU.301
3. Verify that entries are accurate
G. Building Foundation Course
1. Reading (1240) or English (1130) are used to build foundation course
2. Input Students’ I.D. numbers from Homeroom List into Class List by
Course/Section…Add/Delete, CL020
H. Mass Change Course Requests, SCH.650
G. Grade Reporting
At this point, the correct name of teacher and file number can be added. If the teacher is listed on your payroll, press Enter and then press F4. If the teacher’s name IS NOT listed on your payroll, press Enter and then press F7
In order to access the Restricted Scheduling Module you must type 89 and Enter, locate the Restricted Scheduling Module and type in the option number.
10 Week Course
1. Set screen SCH.310.11 (Courses) as: Length of Course is
1 Term beginning in Term(s) 1 2 3 4
Length of Course is (1) term represents the number of
quarters or length of times the course will be offered.
Beginning in terms (1) indicates when grades would be
transcripted for the given marking period. In the definition
above, grades will be transcribed for each quarter (or term)
of the school year.
20 Week Course
1. Set screen SCH.310.11 (Courses) as: Length of Course is 1
Term beginning in term(s) 1 _ 3 _
Length of Course is 2 terms represents the number of quarters or length of times the course will be offered. Beginning in terms 1 and 3 indicates the marking period when the semester
starts.
2. On the Master Schedule screen (SCH.320.11), set terms as 1-2
for courses offered in the first semester and/or 3-4 for courses offered during the second semester.
All Year Courses
Set screen SCH.310.11 (Courses) as: Length of Courses is 4
Terms, beginning in terms(s) 1 _ _ _
Length of Course is 4 terms represents the number of quarters. In this case, there are four quarter (terms) which last the duration of the school year. Beginning in term 1 indicates the marking when the semester starts.
On the Master Schedule screen (SCH.320.11), set terms as 1-4.
Course credits value .002 for “ALL” elementary and middle school grades 3-8 and 5.00 for high schools. If a course is not included in GPA calculations, be prepared for calls from parents. Check ALL courses you are offering in your building for the correct CREDIT VALUE and LEVEL.
If your building has Block scheduling, contact PPM Field Support before adjusting your bell schedule.
Note: School above, A215 has Block Scheduling
This school does not have Block scheduling, but has enough hours in the day to accommodate a unique hour for each course offered in elementary school plus regular time schedule for high school.
Input bell schedule before building the Master Schedule. If you plan to use block scheduling in your building, consult your Field Support. Once your Master Schedule is completed, you cannot make changes in your bell schedule. Remember you can’t get credit for two classes that start in the same sequence.
APPROVED EL/MS COURSE LIST
Course / Course Name / Course / Course NameNo. / No.
1130 / English / 2400 / Prob & Stat 1
1132 / English E/M - 10 wks / 2410 / Prob & Stat 2
1138 / English E/M - Sp / 2441 / Academic Games G7
1180 / Films / 2442 / Academic Games G8
1182 / Film Study 1 / 2443 / Academic Games G6
1183 / Film Study 2 / 2482 / Remedial Math C1
1185 / Afro Lit / 2720 / Phys Ed E/M
1192 / Journalism / 2728 / Phys Ed E/M - Sp
1200 / Drama 1 / 2740 / Health E/M
1210 / Drama 2 / 2748 / Health E/M - Sp
1240 / Reading E/M / 2800 / QUEST
1242 / Reading E/M - 10 wks / 2810 / Efficacy
1248 / Reading E/M - Sp / 3200 / Science E/M
1250 / Lit/Lib E/M / 3201 / Science E/M G6
1258 / Lit/Lib E/M - Sp / 3202 / Science E/M G7
1260 / Handwriting E/M / 3203 / Science E/M G8
1262 / Handwriting E/M - 10 wks / 3208 / Science - Sp
1268 / Handwriting - Sp / 3610 / Pre-College Engineering G8
1270 / Spelling / 3620 / Pre-College Enginneering
1278 / Spelling - Sp / 3900 / Computer Applications
1280 / Speech / 4031 / French E/M
1288 / Phonics / 4032 / Spanish E/M
1320 / Creative Writing / 4030 / Japanese E/M
1428 / Rem Read 1 -Sp / 4310 / Foreign Language E/M
1438 / Rem Read 2 - Sp / 4580 / Court Reporting 1
1500 / Social Studies E/M / 6308 / Art E/M - Sp
1521 / World History & ERA / 5560 / El Home Economics
5570 / El Industrial Arts
1503 / Civics/ Econ G7 / 5590 / Typing E/M
6300 / Art E/M
7160 / Glee Club 1
1508 / Social Studies E/M - SP / 7170 / Glee Club 2
1523 / U. S. History/Geography / 7400 / Music Vocal
7384 / Dance
7410 / Music Instrumental
1880 / AF-AM Hist 1 / 8441 / Homework
1890 / AF-AM Hist 1 - Sp / NO TEACHER/COUNSELOR AIDE CLASSES,
1898 / AF-AM Hist 2 - Sp / UNLESS CONDUCTED AS A CLASS – TEACHER
1935 / Test Strategies / ATTENDANCE, GRADES
1948 / Living Skills - Sp / note: / All courses for elementary and middle schools
2100 / Algebra E/M / must use one period per course on the
2102 / Algebra E/M - 10 wks / Master Schedule.
2190 / Math E/M / Course Link Codes
2198 / Math E/M - Sp / Homeroom CD: 0150-0200
2300 / Geometry E/M / HSR CRS LINK: 9150-9200
2437 / Alg Thinking Gr 6
2438 / Alg Thinking Gr 7
2439 / Alg Thinking Gr 8 / MS STUDENTS HAVE 5 ACADEMICS, 1 ELECTIVE.
NEW FOR 2009-2010
21ST CENTURY LITERACY
COURSE NUMBERS
ELEMENTARY-MIDDLE / HIGH SCHOOLREGULAR / SPECIAL / REGULAR / SPECIAL
1133 / 1120 / 1032 / 1080 / 21ST CENTURY LITERACY DECODING A
1143 / 1121 / 1042 / 1081 / 21ST CENTURY LITERACY DECODING B1
1153 / 1122 / 1052 / 1082 / 21ST CENTURY LITERACY DECODING B2
1163 / 1123 / 1062 / 1083 / 21ST CENTURY LITERACY DECODING C1
1173 / 1124 / 1072 / 1084 / 21ST CENTURY LITERACY DECODING C2
1211 / 1186 / 1033 / 1100 / 21ST CENTURY LITERACY COMPREHENSION A
1212 / 1187 / 1043 / 1101 / 21ST CENTURY LITERACY COMPREHENSION B1
1213 / 1188 / 1053 / 1102 / 21ST CENTURY LITERACY COMPREHENSION B2
1214 / 1189 / 1063 / 1103 / 21ST CENTURY LITERACY COMPREHENSION C1
1215 / 1190 / 1073 / 1104 / 21ST CENTURY LITERACY COMPREHENSION C2
MASTER SCHEDULE WORKSHEET
Date / August / 2009 / Page / 1 / ofSection No. / Course No. / Instructor No. / Terms (1-4,
1-2, 3-4) / Days of Week / Periods / Room No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Prepared by: / Checked by:
Below is a Student Scheduling Worksheet. Fill in each section’s schedule to ensure that all periods are used each day and there are no conflicts with two classes meeting the same period on the same day.
School / SemesterSection / Conf./HR Teacher/Course Name
HOUR / MONDAY / TUESDAY / WEDNESDAY / THURSDAY / FRIDAY
1
2
3
4
5
6
You must be in the “Restricted Scheduling Module” 10 to access the Master Schedule.
Standard scheduling for elementary/middle schools
Block Scheduling
D
School need to enroll unassigned students into a homeroom (elementary/middle) before scheduling students into their courses.
Print homeroom/class lists periodically to assure all students are in the correct homeroom/class.
Distribute homeroom lists to teachers for adjustments before building foundation course for each homeroom group.
Enter ID numbers and “A” under “Opt”.
To delete a student, type “D” under “Opt”.
NOTE: A foundation course 1130 or 1240 MUST be built for every homeroom group in your building.
MASS CHANGE COURSE REQUEST
Each self-contained or platoon conference group will be assigned a unique section number. To facilitate this task, the three-digit homeroom number (we’re using 205 in this example) should be used for the section number.