Executive Solutions Ltd.
Your Staffing Solution www.executivesolutions.ca
Billing Coordinator – Markham
Our client is one of Canada’s fastest growing national business law firms. They pride themselves on the quality of service provided to clients, and their ability to attract and retain top legal talent. They’re entrepreneurial, business-minded and innovative.
Our client is seeking a Billing Coordinator to join their Markham office. In this role, the incumbent will be responsible for processing bills, invoice reversals, accounts receivable write offs and WIP write offs in our accounting system.
In this role, you will be tasked to but not limited to:
• Generate and distribute Pro-formas at the beginning of every month.
• Process daily bills for all Toronto and Markham lawyers including checking for signatures, approvals for fee reductions, ensuring proper tax codes and correct balances in the accounting system.
• Process daily invoice reversals including receiving and checking to ensure approval by the IRS
Committee. Reverse any credits (payments) that have been applied to the invoice and related
paperwork and procedures.
• Process daily Accounts Receivable write offs. Review Bad Debt Write Off Forms for approval.
• Process daily WIP Write Offs and Pro-formas.
• Troubleshoot and respond to telephone and email queries.
• Process Electronic Billings including (but not limited to) ensuring use of proper task codes, invoice submission through the electronic billing system and ensuring bills submitted through each system are in accordance with the electronic billing guidelines unique to the system/client’s needs.
• On a monthly basis is responsible for storage rotation.
To be successful in this role, you possess:
• Successful completion of accounting program with a minimum of 2 years related work experience.
• Knowledge of basic accounting. Excel, Word, and knowledge of Aderant is an asset.
• High attention to detail
• Ability to multi task
• Solid communication skills
• Experience working in a legal billing environment is an asset
EXECUTIVE SOLUTIONS LTD. 1220, 840 7th Avenue SW Calgary, AB T2P 3G2 Office: (403) 269-6979