YEOVIL SPRING FLING 2018
LEVEL 3 OPEN MEET
Licence Number: 3SW180117
(Under ASA Laws and Regulations and the Technical Rules of Racing)
Saturday 21st & Sunday 22nd April 2018
(All Session Times to Be Confirmed)
Millfield Pool
(Short Course Level 3 Meet)
Event Information and Entry Forms
YEOVIL SPRING FLING 2018
OPEN MEET
Licence Number: 3SW180117
(Under ASA Laws and Regulations and the Technical Rules of Racing)
Saturday 21st & Sunday 22nd April 2018
This is a Level 3 Licensed Meet giving qualification to
CountyandRegional Competitions and for entry into L1 & L2 Meets.
VENUE Millfield School, Street, Somerset, BA16 0YD
POOL 8 Lane – 25m pool – electronic timing – with anti-turbulence lane ropes
AGE GROUPS Male 9, 10, 11, 12, 13/14, 15/16, 17 & over
Female 9, 10, 11, 12, 13/14, 15/16, 17 & over
Minimum age for entry is 9 years
AGE AT DATE 22 April 2018
EVENTS All events have age-grouped awards with Heat Declared Winners (HDW)
50m all strokes – All age groups
100m Individual Medley – All Age Groups
100m all strokes – All Age Groups
200m all strokes, including Individual Medley – 9 AND OVER
(No 9 yrs 200m Fly)
400m Freestyle & Individual Medley – 11 AND OVER
AWARDSgiven as age groups above
MEET
INFORMATIONInformation Pack and Hy-Tek zip file available on request from or can be downloaded from the Yeovil website at
CLOSING DATE FOR ENTRIES 23rd MARCH 2018
Yeovil & District Swimming Club
Spring Fling 2018 Level 3 Open Meet
Held under ASA Technical Rules of Racing
21st and 22nd April 2018
Programme of Events
Times are approximate and will be updated and issued to all clubs once the entries are finalised
Saturday 21st April 2018SESSION 1 / SESSION 2 / SESSION 3
Warm-up / Warm-up / Warm-up
Girls & Boys / 08:00 / Boys / TBC / Boys / TBC
Girls / TBC / Girls / TBC
Start Time: 08:45 / Start Time: / Start Time:
Finish Time: / Finish Time: / Finish Time:
Event 11 / Girls / 200m Free / Event 21 / Boys / 200m Fly / Event 31 / Boys / 200m Back
Event 12 / Boys / 400m Free / Event 22 / Girls / 400m IM / Event 32 / Girls / 100m Fly
Event 13 / Girls / 100m Back / Event 23 / Boys / 100m Free / Event 33 / Boys / 200m IM
Event 14 / Boys / 100m IM / Event 24 / Girls / 50m Fly / Event 34 / Girls / 200m Breast
Event 25 / Boys / 50m Back / Event 35 / Boys / 50m Breast
Event 26 / Girls / 100m Breast / Event 36 / girls / 50m Free
Sunday 22nd April 2018
SESSION 4 / SESSION 5 / SESSION 6
Warm-up / Warm-up / Warm-up
Girls & Boys / 8:00am-8:40am / Girls / TBC / Girls / TBC
Boys / TBC / Boys / TBC
Start Time: 08:45 / Start Time: / Start Time:
Finish Time: / Finish Time: / Finish Time:
Event 41 / Boys / 200m Free / Event 51 / Girls / 200m Fly / Event 61 / Girls / 200m Back
Event 42 / Girls / 400m Free / Event 52 / Boys / 400m IM / Event 62 / Boys / 100m Fly
Event 43 / Boys / 100m Back / Event 53 / Girls / 100m Free / Event 63 / Girls / 200m IM
Event 44 / Girls / 100m IM / Event 54 / Boys / 50m Fly / Event 64 / Boys / 200m Breast
Event 55 / Girls / 50m Back / Event 65 / Girls / 50m Breast
Event 56 / Boys / 100m Breast / Event 66 / Boys / 50m Free
Please see attached time limit for age eligibility in certain events
Yeovil& District Swimming Club
Spring Fling April 2018 Level 3 Open meet
Meet licence No: 3SW180117
Promoters Conditions
1.Themeet willbeheldunderASALawsand Regulations and ASATechnicalRules of Racing,andhasbeenlicensedbytheASAforentryintoRegional and CountyChampionships,andL1 & L2 Open Meets.
2.AllcompetitorsmustbeCategory 2 membersofanaffiliatedclub,eligibletocompeteandregisteredinaccordancewithASAlawsandtechnicalrulesandmayenterinthenameofoneclubonly.
3.BysubmittingentriesontheofficialentryformsandHy-Tek,clubsandcompetitorsaccepttherulesofthiscompetition.Competitorswhoseentriesareacceptedandsubsequentlyfoundtohavebeenenteredinthewrongevent(s)becauseofincorrectentryinformationwillbewithdrawnfromtheevent(s)andwillnothavetheir entryfeesrefunded.However,ifbecauseoferrorbytheorganizer,willbewithdrawnfromtheevent(s)andwillattheorganizer’sdiscretionandwithoutfurtherobligationorliabilitybytheorganizereithera)beenteredinthecorrecteventorb)receivearefundoftherelevantentryfee(s).
5.EntrieswithShortCoursetimesshouldbemadeviaHy-TekTeamManagerande-mailedto the Meet Secretary, at:. A printoutoftheHy-Tekentryfile(orclericalentryformiflessthanfiveswimmersarebeingenteredandHy-Tekfilesarenotavailable)shouldreachtheMeetSecretaryno later thanFriday 23rd March 2018.
6.ThecompetitionwillbeswumShortCourse.Anti-wavedeviceswillbeinplaceandelectronictiming/placingwillbeusedwhereverpossible.Theorganizerreservestherighttobantheuseofgashooters,klaxonsetc.,whichintheorganizersopinion,couldbeahazardoradangertoswimmers,officialsorspectators.
7.The adultSpectatoradmission charge is£4perday,£6 for the weekend, with the programme £1.Childrenunder16free.
8.TheEntryfeeis£6.50perevent for Electronic (Hy-Tek) entries, or £7.00 per event for Clerical entries.
9.Coaches/Chaperon Passes are available with a Maximum of 4 and a minimum of 1 per Club. Coaches Passes will cost as follows: Saturday £10.00. Sunday £10.00. Both days £16.00. Coaches Passes must be ordered with Club entries and must be worn at all times during the Meet. They will be available for collection from the entry desk. There will be no Coach Passes for sale on the day of the meet. Coaches must adhere to the safety advice from the warm up steward.
10.Payment for entries and coaches passes should be payable by BACS where possible (details on request) or by asinglechequesent perclubandmadepayabletoYDSC.Allentriesmustalsoincludeapaymentsummerysheet and a completedcoach/chaperoneform.
11.Please make payments within 5 days of accepted entries.
12.Agegroupsforboys:9,10,11,12,13/14,15/1617/OV (Level 3)
Agegroupsforgirls:9, 10,11, 12,13/14,15/1617/OV(Level3)
If an event is excessively oversubscribed relative to other events, the promoters reserve the right to reject some of the slowest entries at their discretion, after the inclusion of swimmers from YDSC. If the meet is still oversubscribed then some events may have to be reduced further.
Any information in respect of rejected entries will be sent to clubs as soon as possible after the closing date. Therewillbenorefundsforwithdrawalsaftertheclosingdate.
13.Alleventsarebeingswumasopenage,howeverawardswillbeagegrouped(seeparagraph11).Ageswillbeasat22nd April 2018.SwimMeetentriesmaybemanagedbycomputer.Bysubmittingentries,consentistherebygiven,asrequiredunderthe DataProtectionActof1998,totheholdingofpersonalinformationonacomputer.Personaldata,includingsubmittedandrecordedtimes,maybemadepublicduringthemeet.
14.All entries must be submitted as short course, conversions accepted.
9 yearoldswillnotbeabletoenterthe400mevents and 200m Fly.
AllentriesmustbeSLOWER thantheCutOfftimes.
15.Themeet willberunwithoutcards.Heatswillbepreseeded.Swimmersdonotneedtosignin.Theorganizersreservetherighttoamendtherunningorderoftheeventsandtoaddnon-scoringswimmers (provided their times comply with the criteria set out in the attached table of cut-off times)attheirsolediscretionshoulditbecomenecessary.
16.AlleventswillbeHDW.Entrieswillbeseededintoheatsfromsubmittedtimes,and thesewillbeseededbeforetheMeet.Whereswimmershavewithdrawnthelanewillbeleftempty.Eventswillbeswumslowesttofastest.Allheatswillbeplacedin‘spearhead’formation.
17.Therewillbemedalsineveryeventforthefirstthreeoverallswimmersineachagegroup.Anydisqualifiedswimmerswillnotreceiveawards.
18.Points will be awarded to the eight fastest swimmers in each age group in every event. 8 points to the fastest,7 points to the second fastest, reducing down to 1 point to the eighth fastest. At the completion of the Meet a trophy will be awarded to the highest scoring visiting club.
19.Visitingclubsarerequestedtoprovideatleastonequalifiedofficialpersession for every 10 swimmers entered,andtheirdetails(togetherwiththeirqualifications)shouldbeforwardedwiththeentryinformation.FoodandRefreshmentswillbeprovided to those Officials who are on duty all day. Expenses will be offered to Officials attending this Meet, including mileage allowance for those qualified Officials who do not have a child competing in the Meet. Clubs that are unable to supply officials will not be penalized with swimmers being rejected.
20.Onlyswimmersreportingfortheireventandappointedofficialsareallowedonpoolsideduringthecompetition.Duringwarm-upsonlycoachesholdingthevalidMeetpasswillbeallowedonpoolside.Wetswimmersarenotallowedinspectatorareas
21.Competitorsmustreporttomarshalingatleast5heatsbeforetheirevent.
22.Thesafetyrulesofthepoolmustbeadheredtoatalltimes.Anyonenotadheringtotheserules(whichwillbereadoutatthestartofeachsession)mayberemovedfromthepool.
23.Photography – Guidance on photography and sharing images or video on social media will be available at the event. All attendees, including swimmers, spectators, coaches, parents, helpers and officials are required to follow the guidelines.
24.Allvaluables/clothing,etc.leftinthechangingroomswillbeentirelyattheowner’srisk.
25.Thefirstsessiononeach dayonewillhaveawarm-uptimeof8.00amandastarttimeof9.00am.Warmupandstarttimesforsessions2,3,5,6willbeconfirmedwhenallentrieshavebeenreceivedandprocessed.Detailswillbereturnedwithconfirmationofentries.
26.ThereisparkingadjacenttothePoolcomplex. AdditionalparkingwillbeavailableattheNorthRoadCarPark.
27.In the case of an emergency or situations out of the promoter’s control, during the running of the meet, the conditions may be changed to ensure the smooth running of the meet. The rules will only be changed by the Referee and will be announced on the day.
28.Anyswimmerbreakingtheseconditionswillbeliabletodisqualificationfromanyorallevents.
YeovilDistrict Swimming Club
Spring Fling 2018 Level 3OpenMeet.
CLERICAL ENTRY FORM.
NAME:...... CLUB: ......
Male/FemaleDateofBirth ...... ASA MembershipID......
Saturday21st April,Session1Sex / Event / EntryTime(sc)
Girls / 200mFree
Boys / 400mFree
Girls / 100mBack
Boys / 100mIM
Session2
Boys / 200m Fly
Girls / 400mIM
Boys / 100m Free
Girls / 50mFly
Boys / 50mBack
Girls / 100mBreast
Session3
Boys / 200mBack
Girls / 100m Fly
Boys / 200m IM
Girls / 200m Breast
Boys / 50m Breast
Girls / 50m Free
Sunday 22nd April, Session 4
Boys / 200m Free
Girls / 400m Free
Boys / 100m Back
Girls / 100m IM
Session 5
Girls / 200m Fly
Boys / 400m IM
Girls / 100m Free
Boys / 50m Fly
Girls / 50m Back
Boys / 100mBreast
Session6
Girls / 200mBack
Boys / 100m Fly
Girls / 200mIM
Boys / 200m Breast
Girls / 50mBreast
Boys / 50m Free
Yeovil & District Swimming Club
Spring Fling 2018Level 3 Open Meet
21st and 22nd April 2018
Payment SummarySheet.
Please completethefollowing paymentSummary Sheetand Returnwith Entries:
CLUBCONTACT
CONTACT ADDRESS
TEL No:
EMAIL:
TotalNumberof Swimmers
Entries …………………….@£6.50perevent
Entries ……………………. @ £7.00 per event
Coaches/chaperonepasses -Saturday@ £10 each
Sunday @£10 each
Weekend @£16 each
TotalFeePayable £______
1 (one)cheque perclub.Chequesshouldbe made payableto ‘YDSC’
Bank details for BACS transfer available on request.
Hard Copywith Payment and PrintoutofHy-Tekentryfiles (orclerical entry forms whereless than five swimmers arebeingentered and Hy-tekfiles are not available)shouldbe sentto:
Nicky Matthias,
Sherborne Girls,
Bradford Road,
Sherborne,
Dorset,
DT9 3QN
YEOVIL & DISTRICT SWIMMING CLUB
Spring Fling 2018 Level 3 Open Meet~ Officials Reply Slip
POOLSIDEOFFICIALS
SincetheOpenMeetwillrequiremanyhelpers,wearelooking forsupportfromeachclubwithatleastoneBritishSwimmingLicensedofficial.TeamswillberequiredtoprovideaLicensedOfficialforeachsession,for every 10 swimmers entered.
Forthoseabletoassist, wouldyoupleasecompletetheformbelowandreturnitwithyourswimmersentryform,orsendtotheemailaddressindicatedbelow.
Ifyouhaveanypreferencespleasenotethembelowotherwisewewilladviseyouofyourallocateddutiesnearertheday.Refreshments willbeprovidedforallofficials,andfoodforthoseworking all day.
Forthoseun-qualifiedofficials,orJ1’sandabovewhorequirementoringorpracticalsessionspleasealsocompletetheform,indicating whatdutiesyouneedtocover,andwewilldoourbesttoassist,asweactivelypromotethedevelopmentofallofficialswithinBritishSwimming.
Shouldyourequireadditionalforms,photocopieswillbeaccepted,orelectroniccopiessenttotheemailaddressbelow.
I am available to help at the aboveOpen Meet on Saturday 21st April/or Sunday22nd April 2018.
Name…………………………………. Club …….………………….Tel No ..……………………….
Address ……………………………..………………………..…………………………………………..
…………………………………………………………………………..………………………......
Email Address……………………………………………..…………………….……………………….
LicenceNo. …………………………………………………….………………………………………..
Session / J1 / J2 / J2S / Training21st April Start 9.00am
21st April Start 11.30am
21st April Start 2.45pm
22nd April Start 9.00am
22nd April Start 11.30am
22nd April Start 2.45pm
(PleaseX as appropriate and return with entry forms)
Officialsbriefingwillbe 30 minutes before the startofeachsession
Offers ofhelp can also be emailed to: