Wild Ones National Board 3rdQuarterlyMeeting Agenda

Friday, August 19, 2011 Neenah, Wisconsin

Hosted by Fox Valley Area Chapter

Please be on the call and ready to start by 4:00 PM Central Daylight Time

3:45PM CDTWelcome –Kris Kauth, President Fox Valley Area Chapter

3:50PMMeeting begins with roll-call.

4:00PMElection of officers for 2011-2012 –Bret Rapport

  1. Presentation of nominations for officers by Nominations Committee
  2. Open floor for other nominations
  3. Vote
  4. Welcome new officers, turn over meeting to Board President

4:05PMPresident’s Report – Tim Lewis

  1. Introduction of guests
  2. President’s comments
  3. Annual Appeal Focus

4:10PMSecretary's Report- Steve Windsor

1.Approve minutes for Q0211- Directors should review minutes and direct changesto Secretary Windsor prior to this meeting.

4:15PMPresident's Report - Tim Lewis

  1. Agenda for Annual Meeting
  2. Committeeresponsibility
  • Merchandise
  • WILD Center Steering
  • WILD Center Advisory
  • Communications including Website, Journal and Brochures Teams
  • Finance
  • Governance
  • Membership
  • Marketing
  • Education
  • Youth Education including SFE Grant Program Coordinator

4:25PMVice President's Report - Maryann Whitman, Communications Chair

  1. Journal Team – financial strategy
  2. Website Team -- status of progress toward upgrade

4:30PMTreasurer's Report - Joe Powelka

1.Financial Report - Jan-Jun2011

4:35PMPast President's Report - Carol Andrews

1. Plans for new Board member orientation

4:40PMExecutive Director's Report - Donna VanBuecken

  1. Chapter Health - Membership Totals
  2. New chapters and unhealthy chapters
  3. AmeriCorps report

4:45PMCommittee Reports –Committee reports can be found in the QMeetings2011 Folder in Chapter Guidebook.Directors should review the committee reports prior to this meeting.Individual committee minutes can be found in their respective folders in the Chapter Guidebook.Unless there are major concerns regarding items contained in the reports, only the reportslisted belowwill be discussed during the meeting.

Discussion will center on:

  1. WILD Center Steering Committee Report – Joe Powelka
  2. Governance Committee Report – Karen Syverson
  3. Finance Committee Report – Joe Powelka or Kathy McDonald
  4. Overall Landscape Plan – Donna VanBuecken & Zaiga Freivalds
  5. Niagara Falls and River Region Chapter ad-hoc committee – Bret Rappaport

Tabled discussions

  1. Developing Committee Statements of Purpose (proposed committee guiding principles) – Tim Lewis
  2. Fine- tuning the committee chart and spreadsheet – Tim Lewis

5:00PMOld Business - items leftover from Q0211a

  1. Status of contract execution with subcontractors – Tim Lewis (Tabled)
  2. Bylaws Update - status of updates, possible need to address ownership of real estate- Tim Lewis (Tabled)
  1. Draft policy statement on how to dispense with equipment owned by dechartered chapters – Carol Andrews (Tabled)

5:45PMNew Business

6:00PMAdjourn

Enclosures

You are highly encouraged to review the supporting documentation prior to the meeting so that you can discuss any recommendations or business brought before the board.

All past documentation will be available on the website at Chapter Guidebook Quarterly Meetings 2011 at

ACCOMMODATIONS

CONFERENCE CALLING (GoToMeeting) –

Please log in a few minutes prior to the start of the meeting so you are logged in completely by the time,

1.Please join my meeting, Friday, August 19, 2011 at 4:00 PM Central Daylight Time.

2.Use your microphone and speakers (VoIP) - a headset is recommended.Or, call in using your telephone.

Dial +1 (630) 869-1011

Access Code: 662-959-992

Audio PIN: Shown after joining the meeting

Meeting ID: 662-959-992

TIPS FOR USING CITRIX GOTOMEETING

Sound

If at all possible, do NOT use your computer's built-in mic and speakers. They are low quality and often cause feedback or annoying noises that the rest of us hear. Citrix highly recommends that you use a headset and microphone combination that is plugged into a USB connector. The computer sees these as a microphone and speaker system. This is far better than the built-in microphones and speakers. For a comparison and tutorial about connecting to the meeting and the recommended headsets, go to
Headsets at Office Depot for about $25. A step up is in the $40 range. You can look at some models at
and Amazon.com,

Typically, the more you spend, the better the quality at both ends.

If you have a microphone and speaker system and do not want the headset, you should move the speakers away from the microphone to avoid feedback.

Common Courtesy

  • If you can mute your microphone when you are not talking, please do so, especially if you have kids and dogs that may disrupt the meeting.
  • If you are using one of those stick microphones, please speak up and directly into the mic and avoid moving it around during the meeting.

Attending GoToMeeting Help

Citrix has quite a few tutorials, videos and other help. Please take the time to learn a little about using it before the next board meeting so you will be more comfortable with it. Here are some links to get you started. For user help, go to

the topic links on this page for more information.

There are some videos at .These are directed to the organizer, which is Donna, but they give you a general idea of how the windows look and how it all works. These are just short videos so you don't have to spend much time at it.