WPTP Hawks Monthly Meeting / 02/24/2014
6:30 PM
BlueBuilding
MurphyPark
Putnam, CT
Board Members: Mark Caswell*,Geoff Schimmelpfennig *, Nikki Murawski*, Marie Dupre*, Dawn Libby, Brad Libby, Jay Kolbeck, Eric Quinn, Heidi Caswell, Shana Newman, Jean Mowry, Jeff Morrisette, Lynne Gravell, Becky McGlynn, Mike Noel, Dwayne Hooper, Jen Green, Eric McGlynn, Lisa Reardon
*Denotes Executive Board Members
Agenda
Call Meeting to Order
Opening Introductions
Meeting Minutes from last meeting
Financial Report
Account Summary
  • Balance
Budget for2014
  • Equipment
  • Football
  • Hudl Software Coaching Assistant $299/team A,B,C
  • 12-half bags
  • Jerseys 20-30
  • Game Balls
  • Helmet Rack
  • 45 Helmets to recondition
  • Balance Scale for Weigh-ins
  • Cheerleading
  • Front Decals
  • Uniforms?
  • Donate Speakers for the field to Putnam Rec?
/ Marie Dupre
Committee Reports
Fundraising(need new volunteer)
  • New Ideas for next year?
  • List of fundraisers
  • Raffle-Tickets
  • Corporate Sponsors
  • Tag Day
  • Palmieri’s Did we get the money?
  • Exhibition:
  • Meadow Farms
  • Banquet
  • Game Photos

Equipment and Facilities.
  • Request for new ½ pads. 4 per team @$70ea Look to get in off season.
  • Jersey orders for next season.
  • Equipment outstanding/uniforms not collected?
  • Offer Jerseys for purchase for Grads. $45/jersey
  • We host D-team Weigh-ins next year. Balance Scale needed as digital scale is too slow.
/ Jeff Morissette
Concessions
  • Plan for upcoming season
/ Dawn
Recruiting/Registration
Online registration is open
Need a new Volunteer to coordinate
Business Cards are available.
  • Ideas for opportunities and dates?
  • Parent Teacher Conferences
  • PES April 10-11
  • Rec Basketball Events
  • Football
  • Cheer
  • Social media: need new volunteer
/ Board Members
Banquet:
Jamboree
Quiet Corner Football Organization/NOW
  • 130 registered attendees
/ Mark Caswell
Apparel
  • Website is up
  • Website will be open all year.
  • Need a new person to take this on
Photos
  • Need volunteer for game and professional photo coordinator
/ TBD
Conference Report
  • Conference meeting
  • By-law vote
  • Weigh-in’s for 2014: Colchester A, Enfield B, Rham C, WPTP D
/ Geoff Schimmelpfennig/Jean Mowry
Coaches for 2014:
Glazier Clinic. Please use it.
Football Coaches letters submitted
  • A Squad: Cliff Renshaw
  • B Squad: Chris Green
  • C Squad: Jeff Morissette, Mike Noel
  • D Squad: Jason Verraneault
  • Flag: Jared Murawski
Cheerleading Coaches letters submitted
  • A Squad: Jenna Clinton
  • B Squad: Jessie Clinton
  • C Squad: Rachael A. Boudreau
  • D Squad: Rachel Gerber
  • Flag:
Cheerleading
Cheer
  • Uniform Hand in
New Business
New board members
Additional Information
IV.GENERAL ADMINISTRATION
A.Officers of the Executive Board
1.The Officers of the W.P.T.P. shall be:
One President
Vice President
One NCFL Executive Board Member
One Secretary
One Treasurer
One Football Coordinator
One Cheerleading Coordinator
2.Officers shall be elected for a period of one year. Their term of office shall extend from their election in January, until January the following year.
3.Executive Board nominees must be current Board Members.
4.The election of any W.P.T.P. Officer shall result when a nominee receives a majority of the votes cast for that position. In the event of a tie, a run-off will be held between the tied nominees.
5.Vacancies on the Executive Board shall be filled through appointment by the President, subject to a two-thirds vote of approval by the Board of Directors.
B.The Board of Directors
1.Membership on the Board of Directors (excluding Officers) shall not exceed twenty-five. All Coaches (including assistant coaches) are eligible to attend Board meetings; however, each team shall be allowed only one vote by its representative Board Member.
2.Board Members may be added to the Board at any time during the calendar year. Their term of office shall extend to the next regular January meeting, at which time all Board members shall be presented for re-election.
3.Vacancies on the Board of Directors shall be filled by nomination from the floor and are subject to a vote as described within these By-Laws.
4.Election of the Board of Directors shall require that a quorum be present. A nominee must receive a two-thirds majority vote of those Board Members present.
5.Board members must have achieved their 18th birthday.
Name / Jan14 / Feb14 / Mar14 / Apr14 / May14 / Jun14 / July14 / Aug14 / Sept14 / Oct14 / Nov14 / Dec14
Mark Caswell*
Jen Green*
Geoff Schimmelpfennig*
Marie Dupre*
Eric McGlynn*
Dawn Libby
Brad Libby
Jay Kollbeck
Eric Quinn
Heidi Caswell
Shana Newman
Jean Mowry
Jeff Morissette
Lynne Gravell
Becky McGlynn
Mike Noel
Dwayne Hooper
Cliff Renshaw
Christie Owens
WPTP Hawks Monthly Meeting / 1/24/2011
7:30 PM
BlueBuilding
MurphyPark
Putnam, CT
Note taker: Jen Green
Agenda
Opening Introductions / Mark Caswell
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Meeting Minutes from last meeting / Jennifer Green
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Financial Report / Marie Dupre
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Committee Reports
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Fundraising / Mel Franklin
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Equipment and Facilites
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Consession
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Recruiting/Registration
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Banquet
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Conference Report / Geoff Schimmelpfennig
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
New Business
Discussion:
Conclusions:
Action items: / Person responsible: / Deadline:
Additional Information