Events Officer
Recruitment Pack
July 2016
www.wagggs.org │ +44 (0) 20 7794 1181
World Bureau, Olave Centre, 12c Lyndhurst Road, London NW3 5PQ
100 years of experience behind us, 100 year of ambition ahead
Things you might want to know
About WAGGGS
With 10 million Girl Guides and Girl Scouts from 146 countries, the World Association of Girl Guides and Girl Scouts is the largest voluntary movement dedicated to girls and young women in the world.
The World Association supports girls and young women to develop confidence and life skills through self-development, challenge and adventure. Girl Guides and Girl Scouts are leaders who speak out on issues important to them, making a difference in their communities both locally and globally.
The World Association and our Member Organizations deliver innovative global education programmes, community action projects and advocacy campaigns. We deliver a well-established and unique values based approach to non-formal learning, which is international and intergenerational.
Vision
All girls and young women are valued and take action to change the world.
Mission
To enable girls and young women to develop their fullest potential, as responsible citizens of the world.
Global Programmes Department
This is a newly structured department and brings together functions from across several existing departments. The purpose of this department is to develop a new approach to developing and delivering quality programmes that fulfil the WAGGGS strategy and which respond directly to the priorities of our Member Organizations. This means achieving radically greater reach and impact, embracing partnership within and outside the Movement, and has developing the core Girl Guiding/Girl Scouting experience and leadership capabilities as a “golden thread” in all activities.
Under the leadership of the Director, all teams will work towards delivering the agreed WAGGGS strategy, engage collaboratively with other teams including leading or being part of cross-organisational projects, supporting and providing expertise to our Member Organizations as needed.
The Events Management Team is a new function in the organisation and sits in the wider Global Programmes Department. The team will respond to the need for a more consistent and coordinated approach to delivering international events across the organisation.
What we are looking for
This role provides support to the Events Manager in the planning and delivery of events within WAGGGS, assisting with all the practical elements whilst working closely with partner organisations. This role includes providing administrative support for particular events, including preparation of documents, presentations and reports. You will take responsibility for identifying and resolving problems encountered during task delivery.
The successful applicant will have a strong background in event management and the capability to support international delegates, including travel and visa administration. You will have strong verbal and written communications skills and be able to use your initiative. French, Spanish or Arabic language skills would be desirable.
Events Officer
Job Description
Responsible to Events Manager
Location Usually London
Job Purpose
Working in a complex environment, provide events support to the work of a variety of teams (e.g. Membership Committee leading on Regional Committees; Governance on World Conferences; and Programmes Managers leading on programme related events).
Job Context
Girl Guiding and Girl Scouting is the World's only movement for every and any girl. We are the organisation that keeps the Movement thriving, united and growing.
This role operates within the context of a volunteer led global charitable organisation with 146 Member Organisations.
Key Responsibilities
Support the Events Manager in the planning and delivery of events within WAGGGS, assisting with all practical elements (securing a country / venue, consistent processes for selecting and supporting participants, and arranging travel / visas etc.). This includes working with partner organisations.
Ensure effective communications between the host organisation and WAGGGS.
Co-ordinate logistic and hospitality arrangements with the host organisations.
Co-ordinate break-out sessions and side-events.
Maintain the events calendar.
Provide administrative support for particular events, including preparation of documents, presentations and reports.
Co-ordinate with our translations service as appropriate.
Work with hosts and WAGGGS Departments to ensure deadlines are adhered to.
Co-ordinate post event evaluations.
Take responsibility for identifying and resolving problems encountered during task delivery.
Events Officer
Person Specification
Essential / DesirableQualifications/ experience
Experience of Event Management.
Experience of supporting international delegates, including travel and visa administration.
Skills/ knowledge
Excellent communication skills written and verbal.
Excellent IT skills (in MS Office).
Personal qualities
Able to work on own initiative.
Able to demonstrate a commitment to and be a role model for WAGGGS’ organisational values of: Member Driven; Brave; Inclusive; Empowering; Transparent; Professional.
A passion and commitment for issues affecting girls and young women on a global level, and demonstrable ability to engage with girls and young women, either through a professional or personal background.
Other requirements
Fluent in spoken and written English
Frequent international travel
Occasional work outside regular office hours (including weekends) / Language skills, in particular French, Spanish or Arabic
Must have the right to work in the UK
What we offer you
Salary £25,168 per annum
Location World Bureau, 12c Lyndhurst Road, London, NW3 5PQ
Contract Term Permanent contract
Working Hours 35 hours per week.
Probationary Period 6 months.
Annual Leave 26 days per annum, plus statutory bank holidays.
Group Life Scheme Immediate membership of scheme which provides insurance cover of four times annual salary in the event of death in service.
Pension Group Stakeholder Pension Plan: Employer’s contribution of 8%, employee’s contribution of 5%. Employees will be eligible for employer’s contribution on successful completion of probation period
Season Ticket Loan Available at end of probation period.
Childcare Vouchers Scheme available from beginning of contract.
How to Apply
Ensure your application fully addresses the criteria in the Job Description and Person Specification.
You should give the names, positions, organisations and telephone numbers of two referees, one of whom should be your current/most recent employer. References will only be taken up once your express permission has been given.
You should also complete the Equal Opportunities Monitoring form. The information in this form will be treated as confidential, and used for statistical purposes only. The form will not be treated as part of your application. We would also be grateful if you could let us know if you will require any special provision as a result of any disability should you be called for interview.
Finally, please ensure you have included mobile, work and home telephone numbers, as well as any dates when you will not be available.
If you would like to apply for this post please send your completed application form as well as the equal opportunities form to
If you would like to know more about this job you can contact the Human Resources Department by email at or by calling 0207 433 6484.
Closing Date Friday 12 August 2016 at 5.00pm BST
Interviews Week commencing 22 August 2016
Please note: to apply for this position, you must already have right to live and work in the UK.