Woodford County Fiscal Court
October 11November 8, 2016
Page 2
FISCAL COURT MEETING: Woodford County Courthouse,
Tuesday, November October8 11, 2016 at 5:30 p.m.
PRESIDING: John “Bear” Coyle, Woodford County Judge/Executive
PRESENT: Magistrates Linda Popp, C.L. Watts, Gary Finnell, Ken Reed,
Gerald Dotson, Duncan Gardiner, Mary Ann Gill, and Jackie Brown
APPROVAL OF MINUTES
Judge/Executive Coyle called for any additions, corrections, or amendments to the minutes of the Regular Fiscal Court Meeting of October 25September 27, 2016. Hearing none, this set of minutes stood approved as presented.
REPORTS
Treasurer’s Report (Sabra Garmon) – Treasurer Garmon reported the financial status through today with the total cash amount of $32,778,776.45496,741.88, less claims of $149,935.79, less a certificate of deposit of $400,000.00, less claims of $760,007.34, leaving an adjusted money market checking account balance of $31,228336,840.66734.54. The list of claims includes the final payment on the detention center.
Treasurer Garmon submitted copies of the quarterly report to the court. The report will be on the agenda at the next meeting for acceptance into the record.
Also, Treasurer Garmon informed the court of a grant she has located to help cover the cost of the new doors installed in the front of the courthouse to increase security. This grant is available through the Bluegrass Area Development District and is $10,000. There is also the possibility of another $8,000 that could come available as well.
1. A motion was made by Jackie Brown and seconded by Gary Finnell to allow Treasurer Garmon to proceed with the application process to obtain a $10,000 grant through the Bluegrass Area Development District to cover the cost of the installation of the new doors in the courthouse.
VOTING AYE: All Present MOTION CARRIED
Treasurer Garmon also informed the court that the Fifth Third Bank CD that was discussed at the June 28th meeting has been cashed and deposited into the bank.
Lastly, Treasurer Garmon notified the court of the need for a new server. The current server is completely full and needs to be upgraded. Three quotes were received ranging from $5,000 to $29,000. The recommendation is to accept the quote in the middle of that range for $13,000, as the company offers more services and support than the lower priced quote.
2. A motion was made by C.L. Watts and seconded by Jackie Brown to allow the purchase of a new server for $13,000.
VOTING AYE: All Present MOTION CARRIED
Maintenance Superintendent, Rick WadeCounty Road Engineer, Buan Smith asked the court’s permission to surplus a 1999 2- wheel drive ¾
ton pickup truck and transfer it to the Recycling Center.informed the court that he plans to make a presentation at
the next court meeting regarding courthouse improvements that need to be made.
Recycling Director, Sherri McDaniel asked the court’s permission to place an ad and interview for an equipment operator position to replace a person who recently retired.
3. A motion was made by Jackie Brown and seconded by Ken Reed to allow County Road Engineer Buan Smith to surplus a 1999 2- wheel drive ¾ ton pickup that is no longer needed by the Road Department and to transfer the vehicle to the Recycling Center.Duncan Gardiner and seconded by Ken Reed to allow Recycling Director Sherri McDaniel to advertise and interview for an equipment operator position for the Recycling Center.
VOTING AYE: All Present MOTION CARRIED
Emergency Management Director, Drew Chandler asked the court permission to surplus unused technology items as presented.
4. A motion was made by Ken Reed and seconded by Gary Finnell to allow Emergency Management Director Drew Chandler to surplus unused technology items as presented. (Attachment).
VOTING AYE: All Present MOTION CARRIED
Animal Control Supervisor, Susan Jones presented Animal Control’s monthly report to the court.
5. A motion was made by Jackie Brown and seconded by Ken Reed to accept Animal Control’s monthly report into the record. (Attachment).
VOTING AYE: All Present MOTION CARRIED
reminded the court that the next Local Planning Committee will be held October 13th at noon.
Jouett House Director, Jill Roseberry informed the court that the next event at the Jack Jouett House will be held on November 12th and is titled “Exploring Early Furniture of the Kentucky Bluegrass Region”. There will also be three Matthew Harris Jouett portraits that have not been previously displayed. reported that Frontier Days was held at the Jack Jouett House and 335 fourth graders were in attendance. Thanks to generous donations, all 335 students were able to receive a copy of the Jack Jouett children’s book. Also, the Jack Jouett House will receive a Kentucky History Award for Frontier Days on November 11th at the Old State Capitol. Ms. Roseberry also reminded the court that the Jack Jouett House will be featured on the season premier of Kentucky Collectibles on October 29th at 4:30. Lastly, Ms. Roseberry reminded the court that Pickin on the Porch will be held Saturday, October 15th at the Jack Jouett House.
Sheriff, Wayne Wright gave the court a copy of his proposed 2017 budget for considerationinformed the court that the new doors have been installed in the front of the courthouse as part of the new security upgrades. Also, card readers were installed on the basement doors and a reader will be installed at the employee entrance on Saturday.
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EDA – John Soper reported that Dennis Anderson has decided not to build any residential property inside of Midway Station due to the inability to get the infrastructure to work satisfactorily. Mr. Soper will keep the court updated on the status as things develop.
REPORTS FROM SPECIAL COMMITTEES
There were no committee reports
Site Selection Committee – Squire Reed reported that the Site Selection Committee met to discuss the placement of 2 plaques in the courthouse, one for Mark Gormley and one for Drew Chandler. After discussion and review, Mr. Gormley withdrew his request to have his plaque hung in the courthouse and instead requested having it placed at the Woodford County Fire Department. Mr. Chandler’s plaque will be hung in his office. Judge/Executive Coyle dismissed the committee with thanks.
Squire Gill reported that the Comprehensive Plan representatives met with the two cities and plan to have another meeting soon.
GENERAL ORDERS AND UNFINISHED BUSINESS
Transfers - none
Accounts
GENERAL ORDERS AND UNFINISHED BUSINESS
Transfers
6. A motion was made by Ken Reed and seconded by Jackie Brown to approve the transfers of the regular fiscal court meeting that was held on October 11, 2016.
TRANSFERS10-11-16
EXPENDITURES:
FROM: / 01-9200-9990 / GENERAL RESERVE FOR TRANSFER / $ 23,903.00
TO: / 01-5401-5070 / FS Parks/Recreation / $ 23,903.00
VOTING AYE: All Present MOTION CARRIED
Accounts
With no objection from the court, the claims due will be paid.
Personnel Orders - none
7. A motion was made by Jackie Brown and seconded by Ken Reed to approve the personnel orders as presented to the court.
PERSONNEL ORDERS
REQUIREMENTS:
Per KRS 64.530 – An order is required whenever there is a change or a new employee is hired.
10/11/2016
EMPLOYEE (S) HIRED OR CHANGE IN RATE OF PAY:
Position & Rate Rate Date of
NAME Department Per Period Per Year Hire/Change
Andrew Marsh EMT / EMS $9.28 / hr $31,000.00 pending
Robert Babalmoradi Paramedic / EMS $11.17 / hr $37,300.00 pending
Justin Barrow Paramedic PT / EMS $15.00 / hr 10/12/2016
Ben Neal Paramedic PT / EMS $15.00 /hr 10/12/2016
Kevin Morris Paramedic PT / EMS $15.00 / hr 10/12/2016
Gregory Gavin Paramedic PT / EMS $15.00 / hr 10/12/2016
Erika Casson EMT PT / EMS $12.00 / hr 10/12/2016
Joshua Slone EMT PT / EMS $12.00 / hr 10/12/2016
Marissa Cornett EMT PT / EMS $12.00 / hr 10/12/2016
Jared Neaves EMT PT / EMS $12.00 / hr 10/12/2016
Patricia Bridges EMT PT / EMS $12.00 / hr 10/12/2016
EMPLOYEE(S) TERMINATED OR RESIGNED:
Position & Rate Rate Date of
NAME Department Per Period Per Year Term/Change
James Ethington Driver / Recycling $16.00 / hr $33,280.00 9/30/2016
Mark Peterson Paramedic PT / EMS $15.00 / hr 10/11/2016
Aaron Moss EMT / EMS $10.00 / hr 10/11/2016
Jordan Russell Paramedic / EMS $12.00 / hr 10/11/2016
Zachary Yeray EMT / EMS $ 8.77 / hr $29,291.80 10/14/2016
VOTING AYE: All Present MOTION CARRIED
NEW BUSINESS
.
Approval of Resolution for Lakeshore LearningAgreement with HDR Engineering
8. A motion was made by Mary Ann Gill and seconded by Duncan Gardiner to approve the agreement with HDR Engineering for the Huntertown Road Sidewalk Project contingent upon confirmation that payment is due upon services rendered. Ken Reed and seconded by Gary Finnell to approve a Resolution granting an inducement to Lakeshore Learning pursuant to the Kentucky Business Invest Act. Resolution No. 2016-08. (Attachment)
VOTING AYE: All Present MOTION CARRIED
Approval of Resolution for YokohamaSignage Request from the Woodford County Fair Association
The Woodford County Fair Association submitted a request to the court to create, provide, and post signs at the new pavilion to prevent people from having open flames at the pavilion after an incident that occurred. Robert Richardson spoke to the court on behalf of the Woodford County Beef Cattle Association and explained that they used the pavilion to grill during an event after it started raining. Judge/Executive Coyle appointed a Sign Placement Committee to further investigate and discuss the issue. The committee consists of Squire Brown (chair), Squire Reed, County Road Engineer Buan Smith, and Judge/Executive Coyle.
9. A motion was made by Ken Reed and seconded by Linda Popp to approve a Resolution granting an inducement to Yokohama pursuant to the Kentucky Business Invest Act. Resolution No. 2016-09. (Attachment)
VOTING AYE: All Present MOTION CARRIED
Approval of Resolution for Quad GraphicsProposed First Reading of Text Amendment – Zoning Ordinance
10. A motion was made by Ken Reed and seconded by Gary FinnellLinda Popp to approve having a Summary First Reading of a Text Amendment-Zoning Ordinance Amending Article VII, Section 712 of the Versailles-Midway-Woodford County Zoning Ordinance.a Resolution granting an inducement to Quad Graphics pursuant to the Kentucky Business Invest Act. Resolution No. 2016-07. (Attachment)
VOTING AYE: All Present MOTION CARRIED
Information Regarding the Possible Re-Financing of BondsAcceptance of Auditor’s Report for the Woodford County Fire Protection District
Treasurer Garmon reminded the court of the work session immediately following the regular court meeting regarding the possible re-financing of bonds. Information was included in court packets and representatives from KACO will be at the work session to answer any questions.
Approval of Contract for Transportation of Non-Public School Students
11. A motion was made by Ken Reed and seconded by Duncan Gardiner to accept the auditor’s report for the Woodford County Fire Protection District for year ending June 30, 2016Gerald Dotson and seconded by Mary Ann Gill to approve the contract for the transportation of non-public school students for the 2016-2017 school year. (Attachment).
VOTING AYE: All Present MOTION CARRIED
Approval of the Municipal Road Aid Cooperative Agreement and Resolution for FY 2017Re-Appointment of Daniel Brown to the Woodford County Human Rights Commission
Judge/Executive Coyle notified the court of his re-appointment of Daniel Brown to the Woodford County Human Rights Commission for a three year term expiring November 8, 2019.
12. A motion was made by Jackie Brown and seconded by Ken Reed to approve the Municipal Road Aid Cooperative Agreement and Resolution for FY 2017. (Attachment)
Re-Appointment of Donald Morton to the Woodford County Human Rights Commission
Judge/Executive Coyle notified the court of his re-appointment of Donald Morton to the Woodford County Human Rights Commission for a three year term expiring November 8, 2019.
VOTING AYE: ALL PRESENT MOTION CARRIED
Re-Appointment of David HumesAcceptance of Quarterly Report for the Detention Center to the Woodford Rural Land Board for a 4 year term
It was decided to pass on this re-appointment for the time being.
Re-Appointment of John Wilhoit to the Agricultural Advisory Board for a 4 year term
13. A motion was made by Jackie Gary Finnell and seconded by Jackie Brown to accept the quarterly report for the Detention Center for the quarter ending September 30, 2016.and seconded by C.L. Watts to re-appoint John Wilhoit to the Agricultural Advisory Board for a 4 year term. (Attachment)
VOTING AYE: ALL PRESENT MOTION CARRIED
Re-Appointment of Lori Garkovich to the Woodford Rural Land Board for a 4 year term
14. A motion was made by Ken Reed and seconded by Jackie Brown to re-appoint Lori Garkovich to the Woodford Rural Land Board for a 4 year term. (Attachment)
VOTING AYE: ALL PRESENT MOTION CARRIED
Approval of Amended Agreement for the Huntertown Rd. Sidewalk Project
15. A motion was made by Jackie Brown and seconded by Mary Ann Gill to approve the amended agreement for the Huntertown Road Sidewalk Project. (Attachment)
VOTING AYE: ALL PRESENT MOTION CARRIED
Acceptance of Sheriff’s Tax Bill Summary
16. A motion was made by Ken Reed and seconded by Gary Finnell to accept the Sheriff’s tax bill summary for 2016. (Attachment)
VOTING AYE: ALL PRESENT MOTION CARRIED
GOOD OF THE COUNTY
PROGRAM: none
ANNOUNCEMENTS: none
Squire Gill reported that an agreement has been made to install a 6 inch water line from Military Pike to Versailles Road.
17. A motion was made by Jackie Brown and seconded by Gary Finnell to adjourn the meeting.
VOTING AYE: All Present MOTION CARRIED
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JOHN “BEAR” COYLE
JUDGE/EXECUTIVE
ATTEST:
______
Melody Traugott, Clerk