WOMEN’S GOLF ASSOCIATION OF NORTHERN CALIFORNIA
WILCOX OAKS COUNTRY CLUB
Tournament Arrangement Meeting - WGANC Open Day
Arrangement Meeting: Friday, January 29, 2016, 4:00 p.m. via telephone
Open Day date: / Wednesday, April 6, 2016Club Alpha: / N/A
Revision date to be used: / March 31, 2015
Course rating and slope: / 72.4/125 Green
Handicap limit: / 45
Starting time: / 9:00 a.m.
Field limit: / 100
Type of tournament: / Stableford
Carts (mandatory) / $17.00
Food (mandatory) / $20.00
Sweeps: / $3.00
Send entries on: / March 15, 16, 17, 2016
Send entries to: (Name) / Kim Algren
(DIC’s email address) /
( DIC’s phone number) / 530-878-3859
WGANC Committee / NAME & E-MAIL / PHONE
Director in Charge / Kim Algren
/ 530-878-3859
Open Day Assistant
Club Members & Staff
Club Manager / Jill Delfs, Office Manager
/ 530-527-6680
Food & Beverage Manager / Tina Bonham
/ 530-527-6680
Golf Professional / Jeff Phelps
/ 530-527-7087
Open Day Chair / Codie Powers
/ 530-347-4284
Ladies Captain / Cathy Gumm
/ 530-527-9084
COURSE :
q Properly identify and clearly mark all out of bounds, hazards and ground under repair.
q Are there any unusual circumstances? ___ yes _X_ no (i.e. Issues with Cell phones.)
If yes, explain: ______
q Are directional signs needed? ___ yes _X_ no If yes, where______
q Closest-to-hole (up to club’s discretion and awards provided by club): tee #_N/A_
TEEING GROUND:
q Markers should be placed to reflect yardage point from which the course was rated.
q Are tees numbered? _X_ yes ___ no
q Color of markers to be played are __GREEN____
GREENS:
q Place hole locations six centered, six back, and six forward.
q Hole placement is identified by colored flag – be specific: Red(front);White(middle)Blue (back)
BUNKERS:
q Rakes are to be placed _X_ in ___ out of bunkers.
SIZE OF FIELD AND FORMAT:
q Number of players: Maximum__100___ Minimum____40______
q Realistic time to complete the round for outside players _5 hours____
q Type of start: shotgun
q Start time: __9:00 a.m.
q Indicate starting hole _one_____ and moving forward through 18__
q Tees to double up on _13 and 18______
PRO SHOP:
q Hours open: _6:00 a.m. to dusk_
q The Pro Shop will assist with contestants’ bags on arrival _X_ yes ___ no
q The Pro Shop has a portable PA/microphone system _X_ yes ___ no
q WGANC will provide cart signs with players’ names and tee assignments.
q WGANC will provide alpha and pairing lists with tee assignments.
Lists are needed __2_ days on (4-4) prior to the Open Day.
Can the lists be faxed or emailed? _X_ yes ___ no
Email address: Fax if no email. ______
q WGANC Director will be buying golf balls. Cost per ball for preferred balls: $2.00___
q Direct Players to starting holes. None
CARTS:
q Carts are mandatory.
q Cost per player (including range balls): $_17.00
q Number of carts available: _40___
q Cart path requirements: __90° on all holes_
q Director will need two carts for marshaling. Will there be a charge? ___ yes _X_ no
Form 1029 (Revised 12/17/14) Forms and Samples Open Day Procedures Manual
REGISTRATION & CHECK-IN TABLE
q One 6-foot table and 2-3 chairs for collection of breakfast, bottled water, lunch and cart fees by 18-Hole Women’s Group.
§ Number of host club members needed to collect money: __2__
§ Amount to be collected from each player: $_40.00_
q One Cash Box with change.
q One 6-foot table for WGANC scorecards (no chairs).
q Ready by: _7:15 a.m.__
q Location: __Foyer ____
SCORING WORKROOM
q A quiet workroom is available in the _Office above Pro Shop ______
FOOD SERVICE:
Breakfast:
q Breakfast will include_Assorted Muffins, Eggs, Orange Juice, Coffee and Tea____
q Location: ___Restaurant______
q Time: _7:30 a.m.___
Bottled Water or Cups of Ice Water:
q Location: On carts 30 minutes prior to start time
Lunch / Dinner:
q Lunch/Dinner will include _Barbeque chicken, green salad, vegetables, bread, butter and dessert ______
q Location: _Restaurant ______
q Time: __1:30 p.m. ______
_X_ Buffet ___ Sit-down
q No-host bar available
§ Payment by _X_ Cash ___ Bill back to own Club _X_ Credit card
Inclusive cost to players for breakfast, bottled water and lunch: $20.00___
q An alternate menu is available for those with dietary concerns: _X_ yes ___ no
q A podium and microphone are available in the dining room: _X_ yes ___ no
q The Director will notify the Open Day Chair, Golf Pro and Food & Beverage Manager on _3- 31 (1 week in advance date) regarding the number of entries received, and will notify the Open Day Chair, Golf Pro and Food & Beverage Manager on _4-4__(3 days before the tournament) the final non-cancellation count.
q Tables should be set up in quantities of eight. DIC will provide table signs. Ask club if they can provide stanchions. Yes
Form 1029 (Revised 12/17/14) Forms and Samples Open Day Procedures Manual
WOMEN’S COMMITTEE:
q Number of volunteers needed to:
2 Collect money from players for sweeps, carts, and meals.
§ Time: __7:20 a.m.____
§ Amount to be collected from each player: $_40.00__
0 Direct players to tee assignments.
§ Time: ______
0 Spotters on holes #______
§ Time: ______
2 Pick up scorecards and deliver to computer room.
§ Time: _1:00 p.m.___
2 Assist in awarding golf balls at lunch.
§ Time: _2:15 p.m.___
GENERAL
q Dress Code – DRESS CODE POLICY OF HOST CLUB (Need a copy)
q Players must adhere to the host club’s dress code both on the golf course and the premises of the club. The Pro Shop and/or the women’s 18-hole group of the host club will enforce the dress code, not WGANC.
q Unless prohibited by Host Club, cell phones can be used as a distance measuring device provided the only function of the device is for measuring distance. If the phone and “app” has the ability to measure wind, gradient or other functions, the phone cannot be used. Cell phones can be used, however, as a phone in cases of Emergency.
q Location of restrooms on course: _End of Hole #5, Before Hole #12, End of Hole #15, Clubhouse
q Special decorations are not necessary.
Would volunteers please wear designated colors and name badges so that they may be identified as the local committee? Colors: __Red shirts/black bottoms_
EMERGENCY PROCEDURE: Please provide a copy of any emergency procedures in place at your club. If there are no emergency procedures, please provide a phone number players are to call in case of an emergency. (This must be a land-line at your club) _(530) 527-7087______
Provide a short description of your club to be posted on the Letter of Invitation.
Thank you!
All of us at WGANC are looking forward
to the Open Day at
WILCOX OAKS COUNTRY CLUB
Form 1029 (Revised 12/17/14) Forms and Samples Open Day Procedures Manual