WISCONSIN DEPARTMENT OF TRANSPORTATION

January 2014 Bimonthly Solicitation

Scope of Services Narrative

Transportation Region/Bureau
Bureau of Technical Services / Solicitation ID
BTS 01 / Project ID(s)
M069720XX
Solicitation Type (Roster or Open)
Open / SOLICITATION DATE
January 8, 2014 / NOI DUE DATE
January 23, 2014, 12 p.m.
Location/Description
Master Contracts: Statewide Geodetic Services –
Wisconsin Height Modernization Program
Statewide / Anticipated Construction Cost:
N/A
Anticipated Project Start Date:
July 1, 2014
Anticipated Completion Date:
June 30, 2016

This solicitation is open to consultants who are not on the WisDOT’s Roster of Eligible Consultants as well as to those who are.

Project purpose and need

Consultant services are needed to perform Geodetic Services in support of the Wisconsin Height Modernization Program (WI-HMP). Master Contracts will be considered for multiple firms that are qualified to perform more than one of the survey activities listed in the Project description below. Under these Master Contracts, Work Orders will be developed and issued defining the scope of each project.

Project description

Geodetic Services activities include the following:

  • Geodetic Leveling: Perform geodetic leveling consisting of data collection, processing, and analysis following the National and WI-HMP guidelines and specifications listed below. Develop a station description or station recovery note for each station according to guidelines listed below.
  • Static GNSSSurvey: Perform Static GNSSsurvey consisting of data collection, processing, and analysis following National and WI-HMP guidelines and specifications listed below. Develop a station description or station recovery note for each station according to guidelines listed below.
  • Technical Activities: Perform technical oversight and project management of specific field and office survey activities; site reconnaissance; network planning; advanced survey data collection, processing, analysis, adjustments, and data submittal following National and WI-HMP guidelines and specifications listed below; survey station maintenance activities and data submittal following National and WI-HMP guidelinesin support of WI-HMP.
  • Replacement Monumentation (Passive and Active – CORS Monuments): This would include the following:
  • Construct replacement Geodetic Survey Monuments: Construct replacement geodetic survey monuments, concrete pedestal type Figure 1or Stainless steel driven rodsFigure B-5 (NGS Bench Mark Reset Procedures) and place guard/witness posts as Illustrated in Figure 2 at specified locations.
  • Installation of Survey Disks in Structures: Install survey disks in structures and/or rock formations utilizing hammer drill and epoxy grout to set disk at specified locations.
  • Installation of Guard/Witness Posts: Install guard/witness posts at monument sites as illustrated in Figure 2.
  • Construct replacementMonuments and Electrical Installations of CORS: Construct CORS monuments as illustrated in Figure 3at specified locations. Install underground conduit, electrical conduit, enclosures, internet cabling, and other materials to support the operation of GNSS hardware. The Department will utilize with some modifications the “National Continuously Operating Reference Station (National CORS) Site Monumentation”, NGS, Process Action Team 20, Final Report, December 20, 2000.
  • Site Preparation: Remove and/or trim trees and brush at monument site locations as specified by the Department.

Staffing, funding, and weather might result in some modification of the ability to complete survey activities during the time of this Master Contract.

The guidelines and specifications referenced are:

  • "Standards and Specifications for Geodetic Control Networks," September 1984, Federal Geodetic Control Committee (FGCC), Reprinted 1993.
  • "Geodetic Leveling", NOAA Manual NOS NGS3, NOAA, National Geodetic Survey, August 1981.
  • "Interim FGCS Specifications and Procedures to Incorporate Electronic Digital/Bar-Code Leveling Systems", FGCS (Ver. 4.0 7/15/94).
  • "VFPROC--Vertical Control Field Data Processing System", NOAA, C&GS, National Geodetic Survey, Version 3.00, December 1992.
  • "Input Formats and Specifications for the National Geodetic Survey Data Base", Volume II, Vertical Control Data, Federal Geodetic Data Committee, September 1994, Reprinted November 1998.
  • “NGS PROPOSAL for An Addendum to Current FGCS Specifications and Procedures to Incorporate Electronic Digital/Bar-Code Leveling Systems”, National Geodetic Survey, February 2001.
  • "Input Formats and Specifications of the National Geodetic Survey Data Base", Volume I, Horizontal Control Data, Federal Geodetic Data Committee, September 1994, Revised and Reprinted November 1998.
  • “NOAA Technical Memorandum NOS NGS-58, GUIDELINES FOR ESTABLISHING GPS DERIVED ELLIPSOIDAL HEIGHTS (STANDARDS: 2 CM AND 5 CM)”, VERSION 4.3, November 1997.
  • “National Continuously Operating Reference Station (National CORS) Site Monumentation”, NGS, Process Action Team 20, Final Report, December 20, 2000.
  • “Procedures for Station Location and Maintenance (For those stations in the NSRS)”, WisDOT, Revised 8 September 2005.
  • “Station Description”, WisDOT, 9 September 2005.
  • “Bench Mark Reset Procedures”, National Geodetic Survey,September 2010

Deliverables

Contract deliverables will be identified and specified in each Work Order issued under the Master Contract.

Schedule for deliverables

Schedule of deliverables will be identified and specified in each Work Order issued under the Master Contract.

Department provides

The Department will provide the necessary scope of specific project information and materials (that are applicable) in each Work Order.

Consultant requirements

  • Knowledge and skills to operate Static GNSS surveying hardware and software for acquiring, processing, and analyzing observational data.
  • Knowledge and skills to operate and maintain precise digital level, invar rods, and related software for acquiring, processing, and analyzing leveling data.
  • Knowledge of the hardware, firmware, and software relating to physical and space positioning techniques.
  • Knowledge in computer systems and environments relating to Microsoft Windows operating system and software.
  • Knowledge and ability to perform advance analyzing and adjusting of horizontal and vertical geodetic survey adjustments.
  • Knowledge of the Department of Transportation and Federal Geodetic Control Subcommittee (FGCS) geodetic control survey standards and specifications.
  • Knowledge of the National Geodetic Survey (NGS) “bluebook” process.
  • Knowledge on the installation of CORS.
  • Knowledge to develop a station description or station recovery note for each station according to NGS and WisDOT guidelines.
  • Knowledge of space and physical geometric positioning with various functions of the transportation improvement projects.
  • Arranging for identifying any underground obstructions in the proposed construction area by contacting Diggers Hotline and others that have facility utilities in the proposed construction area.
  • Obtaining permission to travel across land by other than the owner of the land at the location of the geodetic survey monument(s).
  • Notify and coordinate accessibility to station(s) with airport manager or duly appointed representative prior to entering airport facilities (i.e. any area within the airport property boundaries.)
  • Inform local, county and state law enforcement when constructing Geodetic Survey Control Station monuments along highway or road right-of-way.
  • Inform the Regional Maintenance Engineer/Legman when workingalong a state or federal highway right-of-way.
  • Perform installation of underground conduit, electrical conduit, enclosures, internet cabling, and other materials to support the operation of GNSS hardware at CORS locations.
  • Perform any traffic control as necessary.
  • Provide all equipment and supplies needed to perform tasks.

Special skills and expectations

  • Ability and knowledge to perform the complex field and office activities of geodetic surveying.
  • Ability to develop and provide innovative ways to accelerate geodetic survey field operations while maintaining product quality.

Notifications pertaining to DBE Goals

  • There is no Disadvantaged Business Enterprise (DBE) subcontracting goal on this solicitation.
  • A DBE subcontracting goal may be established for any subsequent contracts based on subcontracting opportunities on those contracts, status of race conscious goal projections for the federal fiscal year in which those contracts will be executed and federal funding levels (if any) on the contracts.

Basis of Payment Information

  • The basis of payment for a prime consultant will be actual cost plus fixed fee, lump sum, specific rate of compensation, or cost per unit.
  • The fixed fee will be negotiated based on a published percentage applied to the consultant’s estimated direct labor increased by a factor for indirect costs of 150% regardless of the consultant’s actual indirect rate. For this contract, fixed will be based on 7.25% of the consultant’s direct labor multiplied by 2.5.
  • The contract price will be based on the selected consultant’s actual costs plus fixed fee. Actual costs will be defined as those costs allowable under the cost principles in Part 31 of Federal Acquisition Regulation (FAR). Consultant costs including indirect cost rates and cost accounting system will be subject to audit. Consultant firms that are unable to account for costs consistent with requirements of the FAR are not eligible to contract. Consultants selected will be required to either submit or have on file with WisDOT a Consultant Financial Report prior to contract execution. Information on the report may be found at

Interview information

  • Interviews willnot be conducted.

Contact Information

Submit questions about this project to BethBlancharby 8:00 a.m. on the Monday following the publication. Failure to include the solicitation number and at least one project ID may prevent the question from being answered. No phone calls about the project will be accepted. Answers to project questions will be published on the WisDOT Internet site approximately one week before the Notice of Interest forms are due. The source person or firm will not be identified in the publication.

Instructions for consultants:

  1. Download and save the solicitation scope of services narrative and its own Notice of Interest Questionnaire (NOI) file of interest to your computer. Rename the file according to the ESubmit convention outlined on the extranet at:
  1. Complete the NOI portion, to a maximum of 8 pages, adhering to these guidelines:
  2. All files must be in MS Word or Adobe PDF format. No files other than the NOI will be considered.
  3. Submit only one NOI per firm. Firms with multiple locations and/or parent companies may not submit more than one NOI.
  4. Additional comments may be added in narrative form after the tables in each question.
  5. General formatting:
  6. Do not add colors in the tables or to special fonts.
  7. Limit font bolding to highlight only the most important words. Do not bold questions.
  8. Use the Arial font, sized between 9-12 only. Only table labels should be font size 8.
  9. Using bullets within tables is allowed.
  10. Limited table column size changing is allowed, but expanding tables is not.
  11. Deleting unneeded tables from the default form is allowed. Do not delete any questions.
  12. Leave at least two blank lines between information and the next question.
  13. Special instructions for NOI questions:
  14. Question 2—be sure to identify time period for availability.
  15. Question 3—if reference is WisDOT employee, it is not necessary to list full street address.
  16. Question 6—to count words in narrative, if using some common version of MS Word, you may be able to go to your “Tools” menu, to select “Word Count function;” or, you may already be able to see the count in the lower left corner of your screen. Other MS Word versions may require a different tab and/or menu click to view and keep both a running and total document word count.
  17. Minimize the number and size of pictures inserted. If file size is greater than 2 MB, review the use of pictures and consider converting any Word documents to a PDF.
  18. Do not copy resumes or other external documents into the NOI form to supply firm qualifications.
  19. Automatic disqualification will occur if:
  20. Questions are deleted or changed.
  21. The document is protected in any way that prevents WisDOT from copy-pasting information. Firms are allowed to protect their documents as "read-only;" however, in the following ways:
  22. Conversion to PDF (without special protections)
  23. Protecting Word document for "Comments" only! (not for "forms" or "tracked changes")
  24. The NOI response is longer than 8 pages.
  1. Please delete the scope of service narrative and these instructions before submitting the file to WisDOT.
  1. You may express interest in more than one solicitation number, but you must return a separate Notice of Interest Questionnaire for each solicitation number you select and by each required deadline.
  1. Follow instructions available on the consultant extranet for submitting the NOI electronically, through Esubmit at:
  1. Firms will be notified if their submitted NOI has been requested under the Wisconsin Open Records Law and be given the opportunity to request the NOI be kept confidential, if it contains proprietary and confidential information which qualifies as a trade secret, as provided in s. 19.36(5), Wis.Stats., or is otherwise material that can be kept confidential under the Wisconsin Open Records Law. In the event the designation of confidentiality of this information is challenged, the undersigned hereby agrees to provide legal counsel or other necessary assistance to defend the designation of confidentiality.

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WISCONSIN DEPARTMENT OF TRANSPORTATION

January 2014 Bimonthly Solicitation

NOTICE OF INTEREST QUESTIONNAIRE

Wisconsin Department of Transportation

DT1824 3/2006 Ch. 84, 85, 86 Wis. Stats.

Transportation Region/Bureau
Bureau of Technical Services / Solicitation ID
BTS 01 / Project ID(s)
M069720XX
Solicitation Type (Roster or Open)
Open / SOLICITATION DATE
January 8, 2014 / NOI DUE DATE
January 23, 2014, 12 p.m.
Firm Name
Street Address / Area Code - Telephone Number / Area Code - FAX Number
City, State, ZIP Code / Contact Person, E-Mail Address

Use only the format furnished; changes or deletion of questions or format may disqualify you from consideration. Limit your response to 8 pages.

Please review the Project purpose and need, Project description, and Consultant requirements in the Scope of Services Narrative before answering the following questions.

  1. In the following table, show your firm's ability to provide qualified staff to complete any or all of the tasks identified in the activities listed in the Scope of Services Narrative by defining the number, type (title), credentials, qualifications, years experience, location, and responsibilities of each personnel. Be specific as to which task they will be performing. Identify existing project managers and key staff available. If showing more than two individuals, add tables using the format provided. Key sub consultants may be listed. Be sure to clearly identify the sub-consulting firm.

KEY STAFF / POSITION/
PROJECT ROLE / YEARS
EXPERIENCE / EDUCATION / REGISTRATION
(PE, RLS, etc.)
Narrative
KEY STAFF / POSITION/
PROJECT ROLE / YEARS
EXPERIENCE / EDUCATION / REGISTRATION
(PE, RLS, etc.)
Narrative
  1. Workload Capacity - Describe your staff's capacity, availability and their capability to perform the work in a timely manner relative to present workload. Address how your staff responds to requests exceeding normal capacity and alternatives available to the client. If showing more than two individuals, add rows to the table below. Key sub consultants may be listed.

KEY STAFF / CURRENT COMMITMENTS / CURRENT ESTIMATED
AVAILABILITY BY TIME PERIOD
Name / 


Firm
Location
Name / 


Firm
Location
  1. List no more than three recently completed or substantially completed projects similar to the types of work listed in the Scope of Services Narrative, which your staff has worked on in the past seven years. Indicate project name; date(s) of project; and key staff and project manager. Include in your response (if applicable) specific information related to the project; including, but not limited to, the following: accuracy requirements; specifications used; scope of the work; problems encountered; staffing; surveying hardware and software used; daily field procedures; deliverables supplied to the clients; and unique challenges. Be sure to clearly identify the sub-consulting firm.

If the projects listed in this question are not similar to the types of work listed in the Scope of Services Narrative, please provide in detail how your firm intends to perform the activities on a daily and weekly basis. Include the type and quantity of equipment, software, and supplies your firm would intend to use.

Project Name / Begin/End Service Dates / Firm's Fees on Project / Reference--Name, Address, Phone, E-mail
DELIVERABLES / KEY STAFF

 / 

Narrative
Project Name / Begin/End Service Dates / Firm's Fees on Project / Reference--Name, Address, Phone, E-mail
DELIVERABLES / KEY STAFF

 / 

Narrative
Project Name / Begin/End Service Dates / Firm's Fees on Project / Reference--Name, Address, Phone, E-mail
DELIVERABLES / KEY STAFF

 / 

Narrative

4. If the projects listed in question 3 are WIDOT projects, skip to question number 5. Otherwise, describe your familiarity with WIDOT consultant contract processes and procedures.

Narrative

5. Will your firm subcontract any of the work? Respond Yes or No. If your firm will utilize subcontractors please list the name(s) of the subcontractor; involvement in project; type of work to be performed; and if the firm is a DBE if known at this time. While the project does not have a DBE or local firm requirement, it is encouraged to utilize DBEs and local firms as much as possible.

Narrative

6. In 300 words or less, note any other pertinent information about your firm's qualifications to perform more than one of the survey activities listed in the Project description of the Scope of Services Narrative.

Narrative

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