WIRRAL METROPOLITAN COLLEGE
JOB DESCRIPTION
JOB TITLE:HR Administration Team Leader / DEPARTMENT/AREA:
HR / REF: RQ507
RESPONSIBLE TO:
HR Business Partner / RESPONSIBLE FOR:
HR Administrative Team
/ JOB FAMILY: Business Support
GRADE: BS5 (subject to moderation)
HSP RANGE: H16-H23
SALARY RANGE: £19,611-£24,002 pa
MAIN CONTACTS:
College: College managers and staff, HR team, Finance Department, MIS Department, trade union representatives, students, agency/self-employed workers
External: Payroll Bureau, occupation health provider, advertising and recruitment agencies, pension schemes, Association of Colleges, HR database provider, DBS, the public (prospective employees).
MAIN PURPOSE OF ROLE:
To be responsible for co-ordinating provision of the HR administrative support service for managers and staff. To implement monitor and maintain processes, producing accurate and timely data to meet customer needs.
Main Duties and Responsibilities
1. To supervise, organise and prioritise the work of the College HR Administrative team, working closely with HR management to provide an efficient, effective and consistent level of service to both internal and external stakeholders ensuring processes are robust, produce accurate and timely data and meet customer needs.
2. To ensure adherence to internal HR processes and to effect continuous improvement in them.
3. To ensure the accurate and timely delivery of administrative duties relating to absence management, recruitment and selection procedures, and drawing up and issuing contracts of employment, variations and amendments for all employees,
4. To ensure the accurate and timely delivery of administrative duties relating to payroll and pensions for all employees, including:
· Collating, preparing and providing information to the payroll bureau
· Dealing with queries
· Operating monthly audit checks
5. To be responsible for overseeing the safe recruitment/checking and validation processes.
6. To manage the processing and recording of accurate and timely employee data, direct input to the HR database, transmission of data to external providers (Payroll, Occupational Health, Pensions), and maintenance of personal files in both electronic and hard copy.
7. To manage the HRIS, acting as lead contact with the suppliers and working in partnership with the MIS Senior Analyst and Database Administrator to ensure the HRIS is maintained and updated as required, including the design and plication of HRIS guidance.
8. To provide training to College Managers and the HR team on HRIS as required.
9. To provide management information reports, and to keep such reports under review, ensuring their timely supply, and recommending change and improvement as appropriate.
10. To manage the HR area of the Staff Intranet.
11. To support HR Business Partners as and when required (eg casework, notes of meetings, minute taking)
12. To provide support to ad hoc HR projects, as required.
13. To provide HR data to external agencies.
14. To ensure the HR Administration team are fully trained in current procedures and working practices.
15. To develop a team approach to all work undertaken to ensure confidentiality, quality of service, sharing knowledge and continually improving the service.
16. To contribute to the preparation and delivery of staff development for the HR administration team.
17. To manage the effective archive of departmental procedures and records including staff records, and any other related documents on the College network and within the HR shared areas.
18. In addition to the above, the post holder may be required to undertake such duties as reasonably required, commensurate with the grade to support the delivery of a confidential HR service.
19. To promote equality and diversity practices across the organisation, working at all times in accordance with the College’s commitment to Equality and Diversity.
20. To undertake all duties confidentially in accordance with the Data Protection Act.
21. To participate in the College’s staff development programme taking responsibility for maintaining continuous professional development both in relation to the role and business priorities.
22. To participate in the College’s continuous improvement process engaging in self assessment and other quality initiatives aimed at becoming an outstanding College.
23. To be familiar with, comply with and keep up-to-date with any policies and procedures laid down to ensure health and safety in the workplace.
Date created: September 2017
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PERSON SPECIFICATION
Essential / Method ofAssessment / Desirable / Method of
Assessment
Qualifications
· CIPD qualification at Level 3 or above· Maths/Numeracy at minimum level 2
· English/Literacy at minimum level 2 / A, Q / · ICT qualification at level 2
· CIPD qualification at Level 5 / A, Q
Experience and Knowledge
· Relevant experience of HR administrative work in a large or complex organisation, specifically recruitment, payroll, pensions, starters/leavers, sickness absence and providing management information.
· Experience of designing, setting up and reviewing HR administrative processes.
/ A, I, E / · Experience of working in HR administration within an educational, environment (preferably FE sector)· Team supervisory experience / A, I
Skills and Aptitudes
· Excellent oral, written and listening skills in order to communite at all levels both within and outside the College.
· Proficient in the use of Microsoft Office (Word, Excel, PowerPoint, Outlook) and the internet
· Proficient in the use of an HR Database
· Methodical approach with attention to detail and the ability to work under pressure.
· High level of customer service awareness
· Able to take minutes
· Able to plan, organise and manage own and others’ time effectively, and work to deadlines
· Able to work well as an integral part of a team.
· Have a high level of accuracy
· Possess numeracy skills in order to perform standard HR calculations and able to handle and present statistical information
· An awareness of the importance of confidentiality and Data Protection
· Possess tact, diplomacy and discretion / A, I, E / · Ability to use Midland i-trent HRIS / A, I
Other Requirements
· Recognise and be prepared to work within a changing environment
· Commitment to continuous improvement (both self and in a team environment) / A, I
Methods of Assessment:
A Application form C Case Study P Presentation/teaching simulation E Exercise/test
I Interview G Group Discussion/exercise Q Evidence of qualification
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