Windsor Public Library Board Meeting Minutes May 29, 2014

WINDSOR PUBLIC LIBRARY BOARD

MINUTES OF May 29, 2014

The meeting of the Windsor Public Library Board was called to order by the Chair at 5:45 p.m. on May 29, 2014 in the Board Room, Central Library.

Present:Peter Frise, Chair

Dan Lee

Howard Pawley

Margaret Payne

Councillor Irek Kusmierczyk

Councillor Jo-Anne Gignac

CALL TO ORDER

The meeting was called to order by the Chair at 5:45 p.m.

REGRETS

None

DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

None

MOTION TO APPROVE AGENDA

2014/16MOTION by M. Payne, SECONDED by I. Kusmierczyk to approve the agenda.CARRIED.

IN CAMERA

2014/17MOTION by H. Pawley, SECONDED byD. Lee to proceed with the Personnel matter discussed in camera. CARRIED.

2014/18MOTION by M. Payne, SECONDED by J. Gignac to proceed with a Personnel matter as discussed in camera.CARRIED

2014/19MOTION by I. Kusmierczyk, SECONDED by H. Pawley to proceed with a Legal matter discussed in camera. CARRIED

2014/20MOTION by M. Payne, SECONDED by D. Lee to approve the in camera minutes of April 15, 2014. CARRIED

PRESENTATIONS/DELEGATIONS TO THE BOARD

  • KPMG Annual Audit – Sara Girgis

Ms. Girgis presented the draft statements for WPL’s annual audit. The Board thanked KPMG and Ms. Girgis for their work.

2014/21MOTION by J. Gignac, SECONDED by M. Payne to receive the KPMG annual audit statements. CARRIED

COMMUNICATIONS

  • Letter of Thanks to Librarians
  • Donation Letter from Rotary Club of Windsor

The CEO advised he has already commended the staff and has sent a letter of thanks to the Rotary Club.

MINUTES

2014/22MOTION by H. Pawley, SECONDED by M. Payne to approve the minutes of April 15, 2014. CARRIED

BUSINESS ARISING

  • WPL Signage

The CEO has spoken several times to the City and business improvement representatives to make sure libraries are included with proper signage.

  • LFL – Little Free Libraries

The library will receive an intern from the University to coordinate this initiative and will be working with our staff, specifically Angela Sbrocca. These LFLs will be targeted at areas where people are going to be, WFCU, bus depot, train station, etc. The library will coordinate stewards to look after each box.

  • Lego Robotics

The CEO reported the Lego kits have been catalogued. Staff has had meetings with the School Boards to put programming in place to best use the kits. Summer programs have been set up to introduce Lego Robotics to the public. The CEO anticipates September will see the kits being loaned to interested parties. Since the kits are expensive, there will be a contract that will outline conditions of loan.

Received for Information.

CEO REPORT

Chris Woodrow highlighted his written report, updating the Board about the support from partners with regard to Little Free Libraries, which WPL has taken the lead initiative.The Xpress self-publishing lab was extremely busy during the previous two months with revenues of more than $3100. A book project, Our World, included numerous partners around the City and has been recognized in electronic format at the United Nations High Commissioner for Refugees in Geneva. The library was pleased to again participate in the Mayor’s Walk in May and will again host a Citizenship Ceremony on June 20. A flyer outlining summer hours for libraries was included with the CEO’s report.Summer programming is in the final stages of development with a launch date of July 3. The CEO is anticipating another busy and fun summer at WPL for children and their families.

Received for information.

QUESTIONS TO CEO/CHAIR

  • Printers are or have been an issue – has a solution been found? Mr. Woodrow explained that we are in the process of replacing the printers at each location.

NEW BUSINESS

  • Circulation Statistics

Received for Information

  • Discard Report – Nancy Peel, Manager Public Services

Nancy Peel summarized her written report submitted to the Board. Ms. Peel explained the process of spending funds that are achieved through the sale of library discards. The collection committee identified sixproposed areas to fund with discard funds. They are as follows: juvenile book kits ($1900), French graphic novels ($1003.41), Teaching Company dvds ($630), additional e-audio books ($1100), best-seller dvds ($1100) and additions to the language collection, ($1500). Ms. Peel asked the Board to consider a motion to release these funds as designated in her report.

2014/23MOTION by J. Gignac, SECONDED by M. Payne to release the funds totalling $7,233.41 as specified in Nancy Peel’s written report. CARRIED

NEXT MEETING

Monday,June 23, 2014 at 4:00 p.m.

ADJOURNMENT

2014/24MOTION by J. Gignac, SECONDED by H. Pawleyto adjourn the meeting at 6:45 p.m. CARRIED

Approved:

Chair

Secretary-Treasurer

1