WILLOWBEND COMMUNITY ASSOCIATION, INC.
A Corporation Not-for-Profit
MINUTES OF THE BOARD OF DIRECTORS MEETING
JANUARY 19, 2006
A REGULAR MEETING of the Board of Directors was scheduled for 3:30 P.M. at the First Baptist Church of Osprey.
The meeting was called to order by the President, George Dellos at 3:33 P.M.
Notice of the meeting was posted on the property prior to the meeting in accordance with the Bylaws of the Association and the requirements of the Florida Statutes.
The following Directors were present:
George Dellos Mark Malkasian Chuck Allen Gene Ranney
A quorum was determined to be present.
ON MATTERS RELATING TO THE MINUTES OF THE PREVIOUS MEETING, upon a motion made and seconded, the reading of the minutes was waived and the minutes of the Regular Board Meeting and the Special Board Meeting of December 15, 2005 were approved. Motion carried.
UNDER THE REPORT OF OFFICERS, Mr. Dellos, the President, reported that six positions on the Board of Directors will be open for election at the annual meeting.
Mr. Allen, the Vice President, deferred giving a report
Mr. Ranney, the Treasurer, provided a written report (See attachment # 1.)
Mr. Malkasian, the Secretary reported that a documents library has been established in the clubhouse conference room. He is seeking a custodian for the second key to the lateral file containing the documents. Mr. Ranney volunteered to be the custodian for the second key.
UNDER THE HEADING OF MANAGERS REPORT: Mr. Gates provided his report (See attachment # 2.). In addition to the attached manager’s report, Mr. Gates reported that several mailboxes have been damaged. Mr. Dellos advised that the owners have the responsibility for fixing the damaged mailbox. He also stated that an issue raised by the County regarding the littoral shelves has been resolved by Mr. Russ Hoffman.
UNDER THE HEADING OF COMMITTEE REPORTS BY COMMITTEE CHAIRS OR BOARD MEMBERS:
On matters relating to Compliance, there was no report.
On matters relating to Grounds and Lakes, Mr. Malkasian reported that he has compiled an eighteen page document regarding the application for obtaining a Sarasota Neighborhood grant. The committee has reviewed three bids for the establishment and operation of a website and recommended the bid from Richard Klein, in the amount of fourteen hundred dollars. Half of that amount would be subsidized by Sarasota County. This amount is to include the setup and design of the website and eight months of maintenance. The domain name would be www.willowbendosprey.com.
Upon a motion made by Mr. Malkasian and seconded by Mr. Ranney, it was,
RESOLVED 06-01: To motion, we approve the submission of the grant application for establishing a website to Sarasota County.
After some discussion, the motion was unanimously approved by all attending Directors.
Motion passed.
Mr. Malkasian reported that at the last Board of Directors meeting, the Board tabled all homeowner’s requests for additional plantings. The committee is discussing how to accommodate homeowners who would like additional plantings versus the associated, additional costs to the community. The committee will meet with homeowners who request additional plantings and discuss the plans on a case by case basis. Upon a motion made by Mr. Malkasian and seconded by Mr. Ranney, it was,
RESOLVED 06-02: To motion, we permit the Grounds and Lakes Committee to entertain homeowners’ requests for additional plantings and to make recommendations to the Board of Directors on a case by case basis.
Mr. Dellos voted against the motion. Mr. Malkasian, Mr. Ranney and Mr. Allen voted for the motion. Motion passed.
Mr. Malkasian reported that the committee suggests contracting, Michael J. Holzinger, a professional Horticultural Consultant to assist with the master plan that the committee is compiling. A line item of ten thousand dollars was established in the 2006 budget for such services. The committee wishes to maintain the spirit of the Florida Yards Program. Mr. Holzinger would review the existing landscape design and make suggestions to the committee.
Mr. Holzinger’s fee has not yet been established. Upon a motion made by Mr. Malkasian and seconded by Mr. Allen, it was,
RESOLVED 06-03: To motion, we provide Mr. Malkasian with the authority to engage in contract negotiations with Michael J. Holzinger, a professional Horticultural Consultant, and to present a contract for Board approval at the next Board of Directors meeting.
After some discussion, the motion was unanimously approved by all attending Directors.
Motion passed.
Mr. Malkasian also reported that he has asked Sunstate to stop the plantings around lakes seven and eight. Sunstate continued and the plantings are complete. Mr. Dellos stated that the decision to continue was made by Lee Wetherington Homes because they were obligated to continue. Mr. Malkasian reported that the committee has finalized a survey to go to all homeowners who live on lakes asking what should be done about the mature plantings on the lake banks. Several options are provided in the survey. It was noted that, since all homeowners share the cost, all homeowners should be involved in the survey. Upon a motion made by Mr. Allen and seconded by Mr. Ranney, it was,
RESOLVED 06-04: To motion, we approve mailing a survey, soliciting preferences in modifying the lake bank plantings, to all homeowners.
The motion was unanimously approved by all attending Directors.
Motion passed.
Mr. Malkasian reported that the rocks on the common area at 1243 Thornapple Drive were relocated to an open space near the gazebo on Crane Prairie Way. The clubhouse pavers were repaired and Lee Wetherington Homes is repairing the streetlight near 600 Crane Prairie Way. Petunias have recently been planted at the entrances and other common areas inside the pool area. Mr. Malkasian also thanked the anonymous donor of the wreaths that were placed at the entrances.
On matters relating to Provider Contracts, Ernie Pascucci provided a report (see attachment #3). Mr. Pascucci also reported that Verizon provides internet service on two different levels. One is $14.95 per month and is seven or eight times faster than dial-up. The other is $29.95 and runs at a higher speed. Although Comcast anticipates price increases in the near future, Comcast may be willing to negotiate the increases. Upon a motion made by Mr. Allen and seconded by Mr. Ranney, it was,
RESOLVED 06-05: To motion, we authorize the Provider Contract Committee to present alternative internet provider options to the Board of Directors.
The motion was unanimously approved by all attending Directors.
Motion passed.
On matters relating to Finance and Turnover, Mr. Ranney stated that the Finance Committee is in need of members.
On matters relating to Social, There was no report.
UNDER THE HEADING OF UNFINISHED BUSINESS:
On matters relating to Signage in the new Section, Mr. Dellos reported that he has contacted Lee Wetherington Homes regarding the installation of the ornamental sign posts and they are to be installed by January 27, 2006.
On matters relating to the deeding of land by Lee Wetherington Homes to Oscar Scherer Park, Mr. Dellos, Mr. Ranney, Mr. Allen and Mr. Malkasian attended a meeting with John Roach (manager of Oscar Scherer Park), Bill Hager (President of Lee Wetherington Homes) and Russ Hoffman (the Association’s contact with governmental agencies) regarding the land that Lee Wetherington Homes intends to donate to Oscar Scherer Park. The Board is waiting for a revised survey map and has been led to believe that the property lines will be behind the lake beds. No homeowners’ view should be obstructed.
UNDER THE HEADING OF NEW BUSINESS:
On matters relating to Other Business per Board Members, Mr. Dellos reported that there is a vacancy on the Board due to the resignation of Ms. Withrow. Upon a motion made by Mr. Malkasian and seconded by Mr. Ranney, it was,
RESOLVED 06-06: To motion, we appoint Paula Diamond to fill the vacancy on the Board of Directors for the remainder of Ms. Withrow’s term.
The motion was unanimously approved by all attending Directors. Motion passed.
Mr. Dellos read aloud from a letter announcing his resignation from the Board of Directors, effective at the 2006 annual meeting. Mr. Ranney thanked Mr. Dellos for his service and upon a motion made by Mr. Ranney and seconded by Mr. Malkasian, it was,
RESOLVED 06-07: To motion, we accept the resignation of Mr. Dellos from the Board of Directors, effective at the 2006 annual meeting.
The motion was unanimously approved by all attending Directors. Motion passed.
There was some discussion regarding holding the monthly meeting of the Board of Directors during the evening. Mr. Allen stated that it may be advisable to wait until the new Board is in place, after the annual meeting. No action was taken.
Mr. Malkasian stated that he was dismayed at the price provided by Sunstate for spring mulching. The Ground and Lakes Committee is looking into using Flora mulch. Upon a motion made by Mr. Allen and seconded by Mr. Ranney, it was,
RESOLVED 06-08: To motion, we authorize the Grounds and Lakes Committee to develop specifications for soliciting competitive bids for a mulching contract to be awarded in March. The work is to be performed in April.
The motion was unanimously approved by all attending Directors. Motion passed.
UNDER THE HEADING OF RESIDENTS REQUEST FOR MODIFICATION, After some discussion and upon a motion made by Mr. Malkasian and seconded by Mr. Allen, it was,
RESOLVED 06-09: To motion, we approve the following requests for modifications:
Grasel, 526 Habitat Blvd. – Hurricane Panels
Hopkins, 591 Crane Prairie Way – Solar Panels for pool heating
Hubbell, 571 Crane Prairie Way – Landscaping
Malkasian, 678 Crane Prairie Way – Landscaping
Pollack, 531 Latitude Lane – Hurricane Shutters
Schwartz, 529 Habitat Blvd. – Install pavers
Susalla, 549 Luminary Blvd. – 3 rocks in front of home
Leidy, 576 Crane Prairie Way – Install seamless gutters
Reutener, 568 Crane Prairie Way - Install a retractable screen door (approved with the condition that the door frame must match the color of the trim)
Giordano, 510 Latitude Lane – satellite dish (approved with the condition that the satellite dish can not be seen from the front of the home)
Prizio, 1311 Copperwood Dr. – Install a retractable screen door (approved with the condition that the door frame must match the color of the trim)
Sears, 1219 Chalet Ct. – request to leave Hurricane Shutters in place, on the rear of the home. (Approved with the condition that the approval be re-evaluated once a Hurricane Shutter Policy is established by the Board of Directors).
The motion was unanimously approved by all attending Directors. Motion passed.
Upon a motion made by Mr. Malkasian and seconded by Mr. Allen, it was,
RESOLVED 06-10: To motion, we deny the following request for modifications:
Bowerman, 620 Crane Prairie Way - Painting
The motion was unanimously approved by all attending Directors. Motion passed.
UNDER THE HEADING OF COMMENTS BY WILLOWBEND RESIDENTS IN ATTENDANCE, some items discussed were:
* The landscapers cut a homeowner’s electric line.
* Several homeowners in attendance thanked Mr. Dellos for his service.
* Warranties on plantings.
The next Board Meeting will be held on February 16, 2006 at 3:30 P.M., at the First Baptist Church of Osprey, FL.
With no further business before the Board, upon a motion made and seconded, the meeting adjourned at 6:25 P.M.
______
Todd Gates, CAM
Dated this 24th day of January, 2006.
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