Willow Grove Board of Directors Meeting

March 16, 2016

Location: Chris Conrad Home 5247 WGPS

Present: Chris Conrad, Michele Croce, Renee Pisa, Christina McNutt, Jason Peterman, Diane Mauk/Patterson Merkle

Meeting called to order at 6:46 pm by Chris Conrad

Approval of Minutes from Feb 2, 2016 Board Meeting by Christina and seconded by Jason.

Diane Mauk presented the Managers Report:

  • Utilities/Water a bit high she’s going to have an inspection scheduled to see if there is any water running underground
  • Snow removal under budget. Retaining Wall expense paid this year, budgeted last year.
  • Sump Pumps – Buildings on South are walkouts, doesn’t seem to be any sump pumps in those.
  • Waiting on one more bid for Building Painting
  • Lawn – Check on Mulch being put down, should be Triple Died Black/Brown (no hardwood, red, or cedar). Spray Sweet Gum Trees.
  • Chimney leak at 5253 WGPN bid approved by Michele and seconded by Christina, all approved. Other active leaks (5240 WGPS and 5233 WGPN) preapproved based on quotes don’t exceed above listed quote and check on discount for doing multiple repairs.
  • 5241 WGPN wants to route dryer vent through front. Board discussion and this modification was denied, it would have to be routed out the back.
  • Clearing of trees on ravine/common area – Chris Conrad to file a police report as neither our community or City of Dublin know who cut down all the trees.

Chris Conrad, Presidents Report:

  • Winter/Snow Removal Budget Savings
  • Listen/Check for Water Running – time for broken pipes
  • Landscape committee – 3 bids for front entrance bush removal and soil
  • Meeting with City of Dublin landscapers for advice but will be community project
  • Earth Week – Trash and Recycle Bins – Michele to setup with City of Dublin
  • Front Spot lights and electric boxes on poles need checked
  • Spring walk through scheduled for April 2nd, 2016
  • Asphalt Paving, Driveways, Concrete Curbs
  • List from last year
  • Violation Letters for items such as dog poo/barking, etc – 1st offense 25, 2nd 50
  • Pool opening May 6-Sept 18th
  • Gasket repair/replace – Commercial Pools
  • Cement cracking work – Joe Ramirez quote
  • Sign at Pool – Renee Pisa
  • Spring Tree Trimming of Dead Wood
  • Tim Davis – Jason Peterman
  • Brick Walls/Columns – Joe Ramirez quote – Christina to follow up

New Business

Atrium Window Release Letter Draft in the work – Send Blue Print to Diane (Michele)

5256 WGPS request for carpentry expense – Denied with vote by board.

Meeting adjourned at 8:03 pm by Chris Conrad.