Willis Newson Bookkeeper Role Description

Willis Newson Bookkeeper Role Description

Post Title:Bookkeeper

Responsible to:Willis Newson Director, Jane Willis

Based at: Willis Newson, Utility House, Upper York Street, BS2 8QF

Salary:£ per hour dependent on experience

Contract:Freelance

Hours of Work:Roughly 2 days a month

1. Context

Willis Newson is one of the UK’s leading arts and health consultancies. We use art to create positive, welcoming and engaging health & social care environments. Established in 2001, we are based in Bristol and work across the UK.

To find out more about what we do, take a look at our website

1. Purpose of the job

We are looking for a part-time bookkeeper to take responsibility for our day-to-day bookkeeping. The role is approximately 2 days a month and can be delivered from our offices in the Stokes Croft area of Bristol, or from home.

The deadline for applications is 1st April 2016 and we are looking for someone who can start as soon possible after appointment in mid April 2016.

Working closely with the Willis Newson Director, you'll be responsible for Sales and Purchase ledgers along with VAT returns, banking transfers, credit control, monitoring of expenses, payroll and liaison with Government departments such as HMRC and Companies House.
You will need to demonstrate previous accounts / bookkeeping experience with fine attention to detail and the ability to work quickly but methodically. A good working knowledge of Sage is essential.

You'll also have excellent organisational skills and enjoy managing your own workload.

1. Main Tasks

These will vary according to the needs of the company, but will include:

Sales Ledger

• Raise sales invoices
• Enter invoices onto Sage
• Credit control, checking aged debtors and chasing outstanding debts
• Filling out new suppliers forms as required

Purchase Ledger

• Ensure invoices are authorised by Project Managers
• Raise purchase orders on Sage based on information from Project managers
• Process payments
• Mark suppliers as paid on sage

Banking

• Be responsible for paying remittances into the bank
• Reconcile bank account and credit account
• Chase queries

Payroll

• Process monthly payroll using “12 pay”
• Pay salaries online
• Submit HMRC details online
• Issue Payslips from “12 pay” software

VAT

• Check and submit VAT returns produced by sage
• Submit online return to HMRC

New Business

• Enter budgets on new projects
• Set up new projects on sage
• Plot invoices to be raised on excel spreadsheet

Year end

• Liaise with accountant for yearend accounts

Administration

• Filing invoices

1. Person Specification

• Excellent knowledge of Sage line 50

• Knowledge of computer based accounting systems

• Knowledge of “12 pay” software

• At least two years’ experience of working as a book keeper

• A-level, HNC/HND, NVQ 3 or equivalent OR broad vocational experience acquired through a combination of job related vocational training and considerable on-the-job training.

• Bookkeeping qualification

• IT skills including MS Word, Excel, PowerPoint, Access, and Outlook

• Numeracy

• Ability to work quickly and accurately

• Excellent organisational skills

• Excellent attention to detail

• Friendly, helpful and approachable manner

• Ability to work on own initiative and to prioritise a range of tasks with minimal supervision and to be responsible for own time management

• Self Motivated

• Good verbal communication skills

1. Recruitment Process

If you would like to apply for this position, please send an expression of interest (no more than 2 pages of A4) and a current CV to:

The expression of interest should state:

• Why you are interested in the position
• What relevant skills and experience you will bring to the role
• Your hourly rate
• When you are able to start

The closing date for applications is 9am on Friday 1st April 2016

Interviews will be held on Friday 8th April

We are looking for someone to start as soon as possible after that date.

1. Further Information

If you require further information or would like to discuss the position in more detail please contact Jane Willis, Director, on or by telephone 0117 924 7617.