REQUESTFORPROPOSALS
for
PROFESSIONALCONFERENCESPEAKERS
2015VIRGINIASHRMSTATECONFERENCE
Williamsburg LodgeWilliamsburg, Virginia
March 9–March 11,2015
TABLEOFCONTENTS
I.Purpose...... 2
II.Background...... 2
III.GeneralInformation...... 3
IV.GeneralInstructionsandSelectionProcess...... 4
V.SpecificProposalInstructions...... 4
VI.Timelinesand Terms...... 7
I.Purpose
ThepurposeofthisRequestforProposals(RFP)istosolicitproposalsforprofessional ConferenceSpeakersfortheupcomingVirginiaSocietyforHumanResourceManagement(SHRM)StateConference,sponsoredbytheVirginiaSocietyofHumanResourceManagementStateCouncil.ConferenceSpeakersmustbewillingtoprovidetheirservicesprobonopublico(withoutexpectationofpayment)forthegoodoftheHumanResourcesManagementprofessionandinsupportofthegoalsandobjectivesoftheConference.Presentersselected throughthisproposalprocesscanexpectawiderangeofexposurebeforeConferenceattendeesandarewelcometoattendallConferenceactivities,includingmeals,freeofchargeontheday(s)oftheirpresentation(s).
II.Background
TheVirginiaSHRMStateCouncilexpectsConferenceattendanceof600attendees,themajorityofwhomwillinclude,butnotbelimitedto,seniorHumanResources(HR)professionals,supervisors,managers,anddirectorscurrentlypracticingintheHumanResourcesfield.
Conferencesubjectsandtopicstobecoveredwillinclude,butwillnotbelimitedto,thesix principalknowledgeareasintheHRCIBodyofKnowledge1andshouldmeetthecriteriaforeligibilityforGeneral,StrategicorInternationalrecertificationcredit.Thesixprincipalknowledgeareasare:
•BusinessManagementandStrategy;
•WorkforcePlanningandEmployment;
•HumanResourceDevelopment;
•CompensationandBenefits;
•EmployeeandLaborRelations;and
•RiskManagement.
ConferencesessionsmaybeincorporatedintovariouslearningtrackssuchasEntryLevelHR “nutsandbolts,”“Master”SeriesinHR,InternationalHR,and/orStrategicManagement.
1MoreinformationabouttheHRCIBodyofKnowledgecanbefoundbyvisiting
TheConferencewillbeheldatthe Williamsburg Lodge, Williamsburg, Virginia.Theatmospherewillbeoneoffunandlearninginabusinesscasualenvironment,withnumerousopportunities forprofessionaldevelopmentandnetworking.TheConferencewillutilizeavarietyoflearningformats,includingconcurrentbreakoutsessionsandgeneralsessionkeynoteaddresses.
III.GeneralInformation
1.AddressquestionsaboutthisRFPbyemail,nolaterthan5:00p.m.,September 7,2014,to:
VASHRMConferenceSpeakersCommittee
2.Allqualifiedpersonsareencouragedtosubmitproposals.VirginiaSHRMStateCouncil doesnotdiscriminateagainstindividualsbecauseofrace,color,religion,sex,age,disability,familialstatus,ornationalorigin.
3.Conferencesessionsandworkshopsareavailableasfollows.Offerorsmaysubmitproposalsforanyoralloftheservicesrequested,asapackageorseparately.
•Concurrentbreakoutsession onehour(1.0hour) inlength
intendedaudienceof100-‐200 conferenceattendees
•Generalsessionkeynoteaddress
onehourandfifteenminutes(1.25hours)inlength intendedaudienceof600conferenceattendees
VirginiaSHRMStateCouncilreservestherighttoselectproposalsthat,initssolediscretion,meettheplannedeventsandthemeoftheConferenceaswellasthecriteria setforthwithinthisRFP.
4.Writtenproposalsareduebyemailnolaterthan5:00p.m.onSeptember 7,2014.Proposals singthesubject“Proposalfor2014VASHRMConferenceSpeaker.”
5.ProposalssubmittedbytheduedatewillbecomethepropertyofVirginiaSHRMStateCouncilandwillnotbereturned.ProprietaryorconfidentialinformationincludedinproposalstothisRFPmustbeconspicuouslystatedintheproposals.
6.Proposalswillnotbeopenedpublicly.However,allofferorswhomadeproposalswillbenotifiedoftheresultsofthissolicitation.
7.VirginiaSHRMStateCouncilreservestherighttoacceptorrejectanyorallproposalsorwaiveanyinformalityinitsselectionofConferenceSpeakers.Offerorsmustgivenoticeinwritingwithintwo(2)businessdaysaftertheclosingdatewhenexercisingtheirrighttowithdrawtheirproposal.NoticeshallbedeliveredtoRobin Rubenstein,PHR, and Robin Hobson, SPHR speaker committee co-chair,.
IV.GeneralInstructionsandSelectionProcess
TheVirginiaSHRMStateConferenceProgramCommitteewillevaluatetheproposalsreceived andselecttheprofessionalConferenceSpeakersitdesirestoparticipateintheConference.The proposalsshallbeResponsiveandResponsible.Aproposalisconsidered“Responsive”ifitconformsexactlytotherequirementsinthisRequestforProposals.Aproposalis“Responsible” iftheofferorhasthecapability,inallrespects,toperformfullythecontractrequirementsand themoralandbusinessintegrityandreliabilitywhichwillassuregoodfaithperformance.Based ontheselectioncriteria,theVirginiaSHRMStateConferenceProgramCommitteewillhold discussion/swiththebest-‐qualifiedofferorsandselecttheConferenceSpeakerswhobestmeettheneedsoftheVIRGINIASHRMSTATECOUNCILConferenceCommittee.Offersofselectionof ConferenceSpeakersshallbeatthesolediscretionoftheVirginiaSHRMStateConferenceProgramCommittee.
Anofferor’sproposalshallincludeawrittenproposalstatingyourabilitytomeeteachoftheSELECTIONCRITERIAlistedbelow.Theproposalswillbeevaluatedconsideringthefollowingitemslistedinrankorderofimportancewithcorrespondingpotentialpointsasshownbelowin additiontothebasicrequirementsoutlinedabove.
1.Quality,availability,andadaptabilityoftheservicesandrelatedproducts offeredinconjunctionwithVIRGINIASHRMSTATECOUNCIL’sdesiredneedsfortheVirginiaSHRMStateConference.TheproposaltopicmustaddresstheBodyof KnowledgesetforthbySHRMandtheHRCertificationInstitute.Presentersmayobtain additionalinformationat
2.Qualityofperformanceandservicestopreviousandexistingclients.Reputationandexperienceoftheselectedofferor.
3.CapabilityoftheselectedofferortoperformtheservicesdesiredbyVIRGINIASHRMSTATECOUNCILwithinaspecificbudget(probonopublico)andtimeconstraintsandprovidesupportiveandrelatedadministrativeservicestoimplementsuchservices.
V.SpecificProposalInstructions
Proposalsforconferencepresentersshouldincludethefollowinginformationinwritinginthesameorderasitappearsbelow.
A.Acompletedandsignedproposalinformationsheetincludingyourfullname,titleand company(asapplicable),mailingaddress,phonenumberwithareacode,faxnumber,andemailaddress.
B.Presentation/Session/WorkshopInformation.
1.Statetheproposedtitleofyourpresentation,sessionorworkshop.VIRGINIASHRMSTATECOUNCILreservestherighttosuggestchangesintheproposed session/sandtoeditthesessiontitleifyourproposalisaccepted.
2.Ineighty(80)wordsorlessdescribeyourproposedtopicforyourpresentation,and specifically address the relevance of your proposed topic to HR professionals. Thisdescriptionwillappearinpromotionalmaterials,theVirginiaSHRMStateConferenceprogramand/orrelatedliterature.VIRGINIASHRMSTATECOUNCIL reservestherighttorevisethedescriptionforconsistencyandapplicability.
3.StatethePresentation/Session/WorkshopDuration.Indicatetherecommended/preferredamountoftimethatshouldbededicatedtothis subject.
•Allconcurrentbreakoutsessionswillbeonehour(1.0hour)inlength
•Allgeneralsessionkeynoteaddresseswillbeonehourandfifteenminutes
(1.25hours) inlength
4.Indicatetheappropriateprogramtrackforyourpresentation(yourpresentation canaddressmultiplelevelsand/orknowledgeareas).Pleasechooseatleastonefromeachcolumn.
ProgramLevelProgramKnowledgeArea
EntryLevelHR professionalsBusinessManagementandStrategyMiddleLevelHR professionals WorkforcePlanningandEmploymentSeniorLevelHR professionals HumanResourceDevelopmentGlobal CompensationandBenefits
EmployeeandLaborRelations RiskManagement
5.Stateatleastthree(3)LearningObjectivesfortheproposedPresentation/ Session/Workshop.Eachobjectiveshouldspecificallyindicatetheresultsand outcomesyouseekintermsofparticipants'knowledge,skills,andbehavior.For eachobjective,usetheformat:“Afterparticipatinginthisworkshop,participantswillbeableto…”Pleasereferencespecificresponsibilitiesand knowledgeareasfromtheHRBodyofKnowledge,availableforreferenceat
6.StatetheformatfortheproposedPresentation/Session/Workshop.
i.Lecture(Discoursegivenbeforeanaudienceforinstruction).
ii.PanelPresentation(Groupofpersonswhoshareresponsibilitiesof discoursebeforeanaudience).
iii.GroupDiscussions(Presenterandaudienceinteractanddiscussvarious pointsofagiventopic).
iv.Other.Pleasespecify.
7.Describethehandouts,ifany,orothermaterials,ifany,youwillprovideto supportyourproposedPresentation/Session/Workshop.Conferencepresenters areaskedtoallowtheirpresentationstobemadeavailabletoattendeesontheConferencewebsitefortwoweekspriortoandfollowingtheConference.
8.DescribeyourAVand/orroomconfigurationrequirements.Pleasenote:Each breakoutandgeneralsessionroomwillbeequippedwithalaptopcomputer,projectorandscreenandpresentersequippedwithawirelesslavaliermicrophone.AdditionalAVorconfigurationneeds,includinginternetaccessorcomputeraudioprojection,mustbenotedinyourproposalandapprovedbytheVirginiaSHRMStateConferencePlanningCommittee.
C.EvidenceofProfessionalQualificationsandCredentials.Includerelevanteducation,ProfessionalCertifications,personalandprofessionalawardsand/orcommendations receivedpersonallyorasa“keyplayer”intheorganizationforspecificproject/s.Includeyourpublicspeakingexperience/s,listingsimilarpresentationswithparticularsaboutwhen,where,sizeofaudience,subject,etc.Youmayattacharesumeforfurtherelaboration.
D.DemonstrationofPresenterAbility.Provideevaluationresultsfromapastpresentation onthetopicandalinkorvideoattachmentofyoupresentingthatdemonstratesyourstyleandability.Proposalsforgeneralsessionkeynote speakerswillnotbeconsideredwithoutavideo.Preferredvideoswillincludecontentrelatedtotheproposedtopic.
E.ProfessionalReferences.Providethenames,addresses,telephonenumbersandemail addressesofthree(3)references,specifyingthecontextinwhichthereferencesknowyouandarefamiliarwithyourskillsasaworkshoppresenterorspeaker.
1.If you have presented at a Virginia State Conference in the past, please provide the date and topic in addition, to the three references requested above.
F.BiographicalSketchofSpeaker.Infifty(50)wordsorlessdescribeyourbackgroundand expertisewhichqualifiesyouasanexpertinyoursubjectpresentationwithinthecontextoftheVirginiaSHRMStateConferenceandtheHumanResourcesprofession. Thisdescriptionwillappearinpromotionalmaterials,theVirginiaSHRMStateConferenceprogramand/orrelatedConferenceliterature.VIRGINIASHRMSTATE COUNCILreservestherighttorevisethedescriptionforconsistencyandapplicability.
G.Co-‐Presenter/sInformation.Ifco-‐presenter/sarebeingproposedforyourpresentation,pleaseprovidetheirname/s,mailingaddress/es,phonenumber/s,faxnumber/s,and emailaddress/esaswellasthesameinformationrequiredintheSpecificProposal Instructions,ItemsC,EandFforeachpresenter.
H.StatementofUnderstanding.Theproposedpresenter’ssignatureonacompleted proposalinformationsheetacknowledgesthathe/shewillprovideprofessional conferencespeakingservicesprobonopublicoforthegoodoftheHumanResources ManagementprofessionandinsupportofthegoalsandobjectivesoftheConference.
AnyandallrequestedexceptionstothispracticemustbedetailedinthissectionofyourproposalandaresubjecttoreviewbytheVIRGINIASHRMSTATECOUNCILandtheVirginiaSHRMStateConferencePlanningCommittee.
VI.TimelinesandTerms
TheselectedConferenceSpeakerwillbesubjecttothefollowingprovisions:
A.AgreementtoPerformConferenceSpeakingServices.Thedates,timelines,andterms oftheConferencespeakingengagementwillbeoutlinedandconfirmedinwritingbyTheVirginiaSHRMStateConferenceProgramCommitteetoselectedofferorsafterproposalsareselected.
B.IndemnificationandInsurance.Theselectedofferorwillindemnifyandagreetohold VIRGINIASHRMSTATECOUNCILharmlessfromanyliability,whichmaybeimposed againstVIRGINIASHRMSTATECOUNCILbyreasonofitsactsoromissions.
C.Non-‐solicitation.MarketingandsalestoattendeesmayonlybeconductedintheVendorExhibitionareaiftheConferenceSpeakerhasalsocontractedtoprocurea booth.Conferencepresentationsmustnotbeusedasaplatformtopromoteproducts orservices.IfyouareinterestedinprocuringaVendor’sBooth,pleasevisitourwebsiteat
D.Discriminationprohibited.Theselectedofferorwillnotdiscriminateagainstanyemployeeorapplicantforemploymentbecauseofrace,religion,color,sex,age,disabilityornationalorigin,unlessrequiredasabonafideoccupationalqualification reasonablynecessarytothenormaloperationsoftheselectedofferor.