Wheeler Saddle Club

Jan 2017 General Meeting Minutes

Meeting Start: 12:33 pm on 7 Jan 17

Members Present: Kelly Dearden, Amanda Ringsmuth, Shelly Leslie, Sam/Lianne Wolfram, Lisa Hardbarger (SB), Stacy Rampton-Krause & Hubby (SB), Johnny Johnson, Maggie McClellan, Mike/Pat Laley, Beth Crowell, Frances Krafft, Chris & Heath Todd, Gina Ransom, Allan Weddington, Tracy Edwards, Mary & Bill Bish, Arlene Milam, Tom Hopkins, Jocelyn Chang-Chuck, Desiree & Chris Roache TOTAL: 18 members / 2 SB

PRESIDENT: Desiree

Can we approve to pass Oct, Nov and Dec minutes? Vote: 16 passed

Nominations are still be taken for 2017 WSC Board, ballots are being numbered and we will vote at end of mtg.

Vice-President: Amanda

Waitlist: 2 DOD civilians but not ready to come in yet.

Welcome to new members – Mary and Bill Bish they have purchased Jax.

Movement within the barn; Amanda and Tracy to new barns.

Barns 211 B and 517A/B will be coming open, watch your email.

Meet Stacy Krause and hubby who have purchased Lakota from Laura Berry.

SECRETARY: Shelly

Outstanding insurance: Monique, Maggie, Arlene, Gina & Tracy

TREASURER: Gina

Balance $13,705.95

MEDICAL RECORDS: Kelly

Horses due for shots read out and Beth organizing a shot clinic with Manny

EVENTS COORDINATOR: Chris

Christmas Party? Do we want one, if so when? Show of hands, no party.

EQUIPMENT MANAGER: Sam

Holding off on purchases to see if we have to pay land lease.

OLD BUSINESS:

We need a plumber to fix valve on the road. Discussion ensues on cost, who is responsible for the fix (DPW?), expenses coming up possibly, etc.

  • Decision passed (vote 17 for) to submit a work order and while waiting get an estimate from a plumber, for the work.
  • Desiree states revalidation paperwork has been in and we are waiting for approval. Land lease does not expire until March and that Army Corps of Engineers is attempting to help us by having DPW pay the lease rent ($9800/5 years).
  • Suggestion made by Shelly, that since road is shared with training units and it is on Post, that DPW should pay for lease and execute valve repair.

01/31/2017 PER CHRIS: Thanks for the minutes Shelly.

I saw a couple discrepancies.

Under Old Business

1. The vote was for getting an estimate from a plumber. It was not for a work order. See above, vote was taken on a motion exactly as I wrote.

2. Suggestion for DPW to pay land lease and valve repair. Needs to specify who stated or remove that. WSC is not requesting DPW to pay land lease. See above-Army Corps is trying to get DPW to pay-

3. With the elections results, the number of votes are to listed.LISTED

NEW BUSINESS:

Desiree explains to Club about the road and way forward. She has been working with the liaison and that just recently DPW drove down to possibly inspect the road. She explained that it is a long process and to please remember to honor the Clubs C&BL and stay within the Club.

Nominations for 2017 are open

  • Chris for President, Heath for Secretary, Shelly for Med Records, Kelly for VP, Maggie for VP, Allen W for Work Coordinator, Sam for Events Coordinator.

Numbered ballots given out, voting ensues.

  • First Round- votes counted and tie for VP job between Kelly Deardon and Maggie McClellan. Discussion on how to handle with remarks made by all.
  • Revote is decided-ballots passed out.
  • Tie is broken; Kelly Deardon declared VP for 2017

RECOGNITION:

Mahalo to Weddington Ohana for lunch

Mahalo to Tom and Heath for working plumbing issues.

Gina says please recognize Arlene and Frances for working thru the financial audits.

30 SEC AROUND THE TABLE-

  • Shelly states Feed Store getting closer to reality. Aafes gave permission to operate and packet for permission is with MWR Director.

FINAL VOTE TALLY:

Main vote-

Chris:15

Kelly:9

Maggie:9

Heath:16

Lianne:16

Sam:15

Allen:18

Shell:12

Second VP vote-

Kelly:10

Maggie:7

MEETING ADJOURNED: 1:58 pm

SKL (all edits highlighted 2/1/17)