Western PA CoC Board Meeting

February 2, 2017

  1. Welcome and Introductions
  2. Linda called the meeting to order and all attendees introduced themselves.
  3. Determination of quorum- 25 people present.
  4. Review and vote on October 5th minutes
  5. Motion by Amanda, seconded by ______. All in favor none opposed.
  6. 2017 Board meeting Schedule
  7. 2 meetings proposed for coordinated entry on April 25th and 26th
  8. 25th: Full CoC meeting and board meeting
  9. 26th: Full CoC meeting
  10. Send ideas for meeting locations to Ciarra
  11. June meeting
  12. First week on June: 5-9
  13. Or 22- 26th
  14. Doodle poll will be sent out
  15. Strategic planning
  16. Leigh handed out the handouts for the board retreat
  17. Strategy map was included that reflected decisions made and summarized notes that will be used to build strategic plan
  18. Next steps: community conversations for 2 meetings
  19. These meetings will be in central locations
  20. The purpose is to present to larger CoC: what do they have, how can we all make that happen
  21. CoC training schedule
  22. Trainings for Housing 1st, and Rapid Re-housing will be offered by Orgcode
  23. Housing First: Face to Face - 2 trainings in 2 different months
  24. Training one: here it is, how it works – at 2 locations in the West
  25. Training two: answering questions – at 2 locations in the West
  26. Rapid Re-housing: Webinar format
  27. Committee updates
  28. Youth Subcommittee: Dr. Jo and Wendy
  29. The goal is to develop partnerships with Department of Education to utilize best practices and work on data sharing
  30. After looking over the surveys it is clear that there needs to be a better understanding- focusing on how to engage education providers
  31. Vince Karabin shared work being done by Erie Parole Board
  32. Schools working with families who have parents incarcerated to help decrease truancy
  33. Veterans Subcommittee: Kathy
  34. Weekly call at 1 on Mondays with community partners
  35. Ciarra is reaching out to other partners to engage them
  36. Kathy helping Mechling-Shakley apply for GPD because application requirements have changed
  37. Mechling-Shakley has 45 beds, with 10 for our CoC (Butler VAMC)
  38. Northwest RHAB: Kim/Linda
  39. Discussion is occurring about how they can be of better service to CoC
  40. CoC Subcommittees need to be reviewed
  41. Possibly change the role of the Northwest RHAB into a “Think Tank”
  42. Coordinated Entry: Kathy/Ciarra
  43. Handout from Kathy with the Plan for CoC-wide implementation
  44. Full CoC implementation with the 5 pilot counties: Jefferson, Washington, Fayette, Butler, and Lawrence
  45. Then CE rollout throughout the CoC’s other 15 counties
  46. Goal dates:
  47. July 1-one provider identified per county
  48. September 1- DV provider identified per county
  49. DMA is creating a draft policy manual
  50. The existing policy manual will be separated into two documents
  51. CE policies and procedures
  52. CE operating procedures
  53. Draft letter will be sent out this week for CE from executive board
  54. DCED updates: Danijel
  55. HMIS update:
  56. David did a mini CE training
  57. DCED is working with counties who are not on track with ESG expenditures so that ESG funds can be reallocated to other counties
  58. Danijel discussed the travel policy
  59. Make account by putting information in the last page in the document, then you can get reimbursed for car, gas, mileage, tolls, parking tickets, housing expensive, rental car
  60. Danijel showed where you could review whether it was cheaper to use your own car or rent a car based on mileage
  61. Danijel handed out the budget form
  62. He motioned to move $9,627.68 to DCED budget
  63. Amanda motioned and Kim seconded
  64. All said yes, none opposed
  65. Transitional Housing Planning: Introduction of motion from CoC’s Executive Committee
  66. Motion was to move that the CoC Board act to reallocate all Continuum of Care funding currently allocated to Safe Haven (SH) and Transitional Housing (TH) projects. (this was to start the discussion)
  67. Year 1: Reallocate poor performing SH and TH projects whose target population does not include youth and DV
  68. Year 2: Reallocate all other SH and TH projects (ie: higher performers) that are not targeting youth or DV: reallocate poor performing projects that target youth and DV
  69. Year 3: Reallocate all remaining SH and TH projects
  70. Deb shared research that shows that individuals in DV do best in TH
  71. It was decided to reach out to TH programs to see if they are planning to reallocate
  72. Asking why not, if they are not
  73. Also, asking if they would if they had assistance from TA concerning filling the funding gap for site-based programs
  74. DMA to develop a chart showing the number of units per project, budget, number of households served at a point in time, and FMRs to determine how many units could potentially be created from each
  75. Development of CoC Monitoring Plan and Template: Barbara
  76. Barbara handed out information and asked for a subcommittee
  77. Kim Stucke, Tammy Knouse, JasonBarcini, Lynn McUmber, Michelle Fought, and BillLeach (per Jennifer Johnson) all volunteered
  78. Quality Improvement Plans: Barbara
  79. She gave the QIP’s to the executive committee to review
  80. The committee from last year is getting back together
  81. Adjourn Meeting: 3:10pm