West Virginia Swimming, Inc.
2014 Spring Meeting
Saturday, May 03, 2014
University of Charleston
Clay Tower Building; 1st floor lecture room; room #101
WV LSC House of Delegates Meeting @ 12:15PM
1) Roll call of member clubs
2) Reading; correction & adoption of minutes from 2013 Fall Meeting (previously distributed via e-mail &
posted on the WV LSC web site)
3) Presentation by Jane Grosser, USA Swimming Governance Consultant
** refer to handout
** Dave Thomas is also scheduled to attend
4) Reports of Officers
** General Chairman Greg Olson:
** VC = Administration Tom Phillips
** VC = Senior Bill Coyle
** VC = Age Group Tom Plemons
** Treasurer Scott Wilson:
** Secretary Heidi Blodgett
5) Reports of Committees
** Athlete Rep Sean Snider, SR Athlete Rep
** Board of Review Jim Sheatsley
** Camp Coordinator Pat Snively
** Club Development Liaison Tom Phillips
** Coach Rep Tom Blodgett
** Disability Swimming Vic Riggs
** Diversity Renee Riggs
** Membership Clarissa Sutton
** National Times Greg Olson
** Officials Sonia Chambers
** Open Water Tom Phillips
** Records Clarissa Sutton
** Registration Kate Hatfield
** Safe Sport Aaron Settle
** Safety Aaron Settle
** Sanctions Tom Phillips
** Top Times Tabulator Terra Tompkins
** Webmaster Dallas McNabb & Greg Olson
6) Unfinished Business
** LEAP Program Up-Date if any (Tom Phillips)
** next up-date within the next 18-24 months
** WV LSC IMX Up-Date/Review if any (Tom Phillips/ALL)
** keep the meets? low swimmer/team participation
** WV LSC Open Water Champs Up-Date/Review (Tom Phillips/ALL)
** Greg is requesting info regarding the meet
** Policies of WV Swimming Inc & WV LSC By-Laws Up-Date/Report if any (Tom Phillips)
** By-Laws correction …. Chairs of Officials & Safety listed as elected in section 6 & appointed in
section 7
PAGE 02
6) Unfinished Business (cont) …..
** 2014 WV State Short Course Championships @ Marshall Review/Report (Greg Olson/ALL)
7) New Business
** WV LSC (ALL)
** volunteerism & non-coach/official participation
** survey
** committees
** Nominating Committee
** Administrative Committee
** Senior Committee
** Age Group Committee
** other committees??
** 2014-2015 WV LSC Swim Meet Schedule (priority given to existing/established meets &
corresponding dates for the host club)
CLUB/TEAM 2012-2013 Dates 2013-2014 Dates
** HYCAT Logan IMX & IM Ready Meet (TF)Sat, Oct 05, 2013 ______
** Fast Pentathlon Meet (TF) Sat, Oct 13, 2013 ______
** HYCAT Kortz Meet (TF) Fri-Sun, Oct 25-27, 2013 ______
** WVA Fall Classic Meet (TF) Fri-Sun, Nov 15-17, 2013 ______
** WV LSC IMX Meet @ Buckhannon (TF) Sun, Dec 01, 2013 ______
** PKB Dreama Hall Meet (TF) Sat-Sun, Dec 07-08, 2013 ______
** HYCAT Tommy Bird Capital City Fri-Sun, Dec 13-15, 2013 ______
Classic Meet (P/F)
** HYCAT Huntington Winter Meet (TF) Fri-Sun, Jan 10-12, 2014 ______
** WV LSC IMX Meet @ Parkersburg Sun, Feb 02, 2014 ______
** FAST 14-UN Meet (TF) Sun, Feb 09, 2014 ______
** HYCAT Odd Age Group Meet (TF) Fri-Sun, Mar 28-30, 2014 ______
** ______
** ______
** Additional WV LSC Swim Meets for 2014-2015
** ______
** ______
** 2015 WV State Short Course Meet (site)
** 2014 @ Marshall University Fri-Sun, Mar 13-16, 2014 ______
** ______
** 2015 WV State Long Course Meet (site & dates)
** 2014 @ Christiansburg Aquatic Center in
Christiansburg, VA Fri-Sun, Jul 18-20, 2014 ______
** ______
** 2014-2015 Y Invitational Swim Meets (point of information)
CLUB/TEAM 2013-2014 Dates 2014-2015 Dates
** Charleston “Y” Kick-Off Meet (TF) Sat, Sep 28, 2013 ______
** Clarksburg “Y” Invitational Meet (TF) Sun, Oct 06, 2013 ______
** PKB “Y” Invitational Meet (TF) Sun, Oct 12, 2013 ______
** Tri-County “Y” Invitational Meet (TF) Sat-Sun, Oct 19-20, 2013 ______
** TRY Capital Classic (P/F) Fri-Sun, Dec 06-08, 2013 Dec 05-07, 2014
** YSWV “Y” Sprint Meet (TF) Sat, Feb 01, 2014 ______
** Tri-County “Y” Last Chance Meet (TF) Sun, Feb 09, 2014 ______
** Y Cluster “A” Meet (TF) Sat, Mar 01, 2014 @ Chas Y ______
PAGE 03
7) New Business (cont) …..
** 2014-2015 Y Invitational Swim Meets (cont) …..
CLUB/TEAM 2013-2014 Dates 2014-2015 Dates
** Y Cluster “AA” Meet (TF) Sat-Sun, Mar 08-09, 2014 @ ______
Canton, OH
** Great Lake Y Zone Meet (TF) Fri-Sun, Mar 21-23, 2014 @ ______
Columbus, OH
** Y Short Course National Champs Tue-Fri, Apr 01-04, 2014 @ TBA, most likely
Greensboro, NC Wed-Sat, Apr 08-
11, 2015 @ TBA
** Y Long Course National Champs Mon-Fri, Jul 28-Aug 01, 2014 @ TBA, most likely
IUPUI in Indianapolis, IN Mon-Fri, Jul 27-
31, 2015 @ IUPUI
** ______
** 2014-2015 High School Swim Meets (point of information)
CLUB/TEAM 2013-2014 Dates 2013-2014 Dates
** HYCAT Nov HS Meet (TF) Sat, Nov 23, 2013 @ Charleston ______
** HYCAT Thanksgiving HS Meet (TF) Fri, Nov 29, 2013 @ Huntington ______
** HYCAT Dec HS Meet (TF) Sat, Dec 21, 2013 @ Charleston ______
** HYCAT Holiday HS Meet (TF) Sat, Dec 28, 2013 @ Charleston ______
** HYCAT Jan HS Meet (TF) Sat, Jan 04, 2014 @ Charleston ______
** MSAC HS Conference Meet (TF) Sat, Feb 01, 2014 @ Charleston ______
** WVSSAC Region 4 HS Meet (TF) Sat, Feb 15, 2014 @ Huntington ______
** WV SSAC State HS Meet (P/F) Thu-Fri, Feb 20-21, 2014 @ WVU ______
** Tri-County Martin Luther King Meet (TF) Mon, Jan 20, 2014 @ Tri-County ______
** Clarksburg Rotary Meet (TF) Sat, Dec 07, 2013 @ Clarksburg Y ______
** PKB Penguin Meet (TF) Sat, Jan 17, 2014 @ PKB Y ______
** ______
** ______
** ______
** WV LSC elections (to be held in Spring 2015)
** WV Open Water Camp Up-Date/Report (Tom Phillips)
** 2014 Southern Zone Meet Up-Date/Report (Greg Olson/Tom Phillips)
** selection process
** transportation; motels; swimwear
** coaching staff
** cost info
** misc/odds & ends
** WV State Championship Meets Up-Date/Report (Greg Olson/ALL)
** WV LSC web site Up-Date/Report (Dallas McNabb & Greg Olson)
** USA Swimming Convention in September (Olson/Phillips)
** to be held Wed-Sat, Sep 10-13, 2014 in Jacksonville, FL
** WV State Meets (Olson/ALL)
** swimmers with NO TIME entries (Olson)
** length of meet (Phillips)
** entry fees ….. timely payment of the team’s entry fees (Olson)
** deck entries ….. require to be paid at time of entry or will not be accepted (Olson)
PAGE 04
7) New Business (cont) …..
** Additional agenda items
8) Resolutions & Orders (announcements)
** 2014 Fall meeting will be Sun, Sep 28th @ same location
** coaches meeting @ 8:30am
** Southern Zone meeting @ 10:00am
** Athlete Reps meeting @ 11:30am
** House of Delegates meeting @ 12:15pm
9) Adjournment