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MINUTES

WEST VIRGINIA BOARD OF EDUCATION

Capitol Building 6, Room 353

1900 Kanawha Boulevard, East

Charleston, West Virginia

May 11, 2016

I. Call to Order

Following the welcome, Pledge of Allegiance, and introductions, President Michael I. Green called the meeting of the West Virginia Board of Education (WVBE) to order at 12:09 p.m. on May 11, 2016, in Capitol Building 6, Room 353, 1900 Kanawha Boulevard, East, Charleston, West Virginia.

The following members were present: President Green, Vice President Lloyd G. Jackson II, Beverly E. Kingery, F. Scott Rotruck, James S. Wilson, and William M. White, and ex officio Michael J. Martirano, State Superintendent of Schools. Members absent were Tina H. Combs, Thomas W. Campbell, and Gayle C. Manchin and ex officios Paul L. Hill, Chancellor, West Virginia Higher Education Policy Commission, and Sarah Armstrong Tucker, Chancellor, West Virginia Council for Community and Technical College Education.

II. Recognitions

Ms. Cybele Boehm, Coordinator, WVDE Office of Child Nutrition, on behalf of the United States Department of Agriculture (USDA) and the West Virginia Department of Education, presented an award to Senator John R. Unger II (Berkeley County) in recognition of his contribution and support of the USDA's summer nutrition program. Ms. Michele Blatt, Chief Officer, Division of School Effectiveness, provided opening remarks regarding Japanese immersion camps and introduced Mr. Tim Hollander, General Manager of Administration for Toyota Manufacturing of West Virginia, who presented a $20,000.00 check to the Board to support summer camps at Altizer Elementary School (Cabell County) and Scott Teays Elementary School (Putnam County).

III. Remake Learnings Days

The Board received information from Dr. Amelia Courts, President/CEO, The Education Alliance (assisted by Mr. Austin Midkiff and Ms. Hannah Graham, students at Huntington High School/Cabell County), regarding Remake Learning Days (May 9-15, 2016). Remake Learning is a network of more than 250 organizations and thousands of individuals who are shaping the future of teaching and learning in southwest Pennsylvania, West Virginia and beyond.

IV. Delegations

Ms. Natalie Laliberty, Principal of Ruthlawn Elementary (Kanawha County), and Mr. David Banks (Superintendent of Morgan County Schools), President, and Mr. William Smith, Superintendent of Cabell County Schools, representing the West Virginia Association of School Administrators, addressed the Board regarding the proposed amendment of Policy 2320 (A-F ratings); Dr. Sam Sentelle (Putnam County Board of Education), President, and Mr. Scott Miley (Grant County Schools), Financial Officer, West Virginia School Board Association, addressed the Board regarding a proposed public education forum and local board concerns regarding the proposed amendment of Policy 2320; Mr. Scott Ingleton, citizen of Fayette County, addressed the Board regarding the lawsuit filed by the Fayette County Commission against the School Building Authority; Ms. Amanda Skaggs, citizen of Fayette County, addressed the Board regarding Fayette County Schools; and, Mr. Dale Lee (presented petitions to the President Green) West Virginia Education Association, regarding the proposed amendment of Policy 2320 (A-F rating system). (Copy appended to Official Minutes, Attachment Mc.)

V. Approval of Agenda

President Green called a motion to approve the agenda. Mr. Rotruck moved, and Ms. Kingery seconded, that the agenda be approved. Upon the call for the question the motion was carried unanimously.

VI. Consent Agenda

President Green requested a motion to approve the Consent Agenda. Ms. Kingery moved, and Mr. Rotruck seconded, that the Consent Agenda be approved. Upon the call for the question the motion was carried unanimously. (Copies appended to Official Minutes, Attachments A through C.)

·  Approved minutes of April 13, 2016 (Attachment A)

·  Received WVDE personnel matters (Attachment B)

·  Received Employment of Substitute Teachers in Areas of Critical Need affidavits for Clay, Kanawha, Lincoln, and Mercer County Schools

·  Approved three requests for first time waivers of WVBE policy (AttachmentC).

VII. West Virginia Schools for the Deaf and the Blind

Superintendent's Information and

Amendment - West Virginia Schools for the Deaf and the Blind

Ten Year (2010-2020) Comprehensive Educational Facilities Plan (CEFP)

Dr. Martin P. Keller Jr., assisted by his interpreter Dr. Ann Getty, provided an update regarding the West Virginia Schools for the Deaf and the Blind (WVSDB) activities/initiatives and presented an amendment to the WVSDB 2010-2020 CEFP for the Board's consideration. The amendment includes a campus-wide comprehensive in-depth plan that will result in cost reduction of the major infrastructure while still providing space necessary to accomplish the same learning, safety and technology objectives to provide a quality education for all deaf and blind students. The WVSDB has worked closely with the School Building Authority of West Virginia to provide a plan that will provide both quality education and is financially attainable.

Following discussion, Dr. White moved, and Dr. Wilson seconded, that the WVSDB's request to amend its ten year CEFP be approved. Upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment D).

VIII. Capacity Building for Priority Schools and Intervention Counties

Ms. Blatt provided updates regarding capacity building for priority schools, a Southern Regional Education Board grant, and a RESA collaborative initiative.

IX. Office of Education Performance Audits (OEPA)

Director's Information

Ms. Susan O'Brien, Director, OEPA, provided an update on the status of the OEPA database and stated OEPA is meeting with WVSDB staff in late May to review auditing procedures.

X. Initial On-Site Reviews for Schools Located in RESA 8

Ms. O'Brien presented initial on-site reviews for schools located in RESA 8 for the Board's consideration. The Legislature amended and reenacted W. Va. Code §18-2E-5, by Senate Bill 359, which led to the WVBE repeal and replacement of Policy 2320, A Process for Improving Education: Performance Based Accreditation System. The primary focus of the new accreditation process is providing feedback on practices and processes that correlate with high student success and improvement, and continuous improvement of all schools. Policy and code compliance are also monitored. In response to Policy 2320 (effective July 1, 2014) and the direction of the WVBE, the OEPA instituted initial on-site reviews of the High Quality Process Standards in all West Virginia public schools during the 2014-2015 and 2015-2016 school years. Beginning with school year 2016-2017, the OEPA will conduct on-site reviews of each school in the state once every four years. Reports were presented and approved the WVBE for Berkeley, Grant, Hampshire, and Hardy counties in April 2016. This report contained the School Monitoring Reports for Jefferson, Mineral, Morgan, and Pendleton counties, as a result of on-site reviews conducted February and March 2016. Link to individual on-site review reports: http://oepa.state.wv.us/documents/sobrienRptsRESA8Part2.pdf.

Dr. White moved, and Mr. Rotruck seconded, that the individual school reports for Jefferson, Mineral, Morgan, and Pendleton counties be approved, and any school in which a function rating was lowered to emerging or unsatisfactory or policy or code was found noncompliant, be required to revise the strategic plan within 30 days and begin corrective action. Upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment E.) President Green requested that New Business item B. St. Albans High School Application for Reimagined Instructional Time be taken up.

XI. St. Albans High School Application for Reimagined Instructional Time

Mr. Clayton Burch, Chief Officer, Division of Teaching and Learning, introduced Mr. Jeff Kelly (distributed information), Principal, St. Albans High School, who presented St. Albans High School's application for reimagined instructional time for the Board's consideration. The Reimagining Instructional Time initiative pertains to the structure of the school day in terms of schedules for students and teachers. St. Albans’ application has been presented to and endorsed by the Kanawha County Board of Education. The application has also been reviewed by the WVDE staff to ensure the application meets all parameters prescribed in the Reimagining Instructional Time initiative (https://wvde.state.wv.us/calendar/reimagined-time.html).

Following discussion, during which it was stated that approved reimagined instructional time applications are reviewed and reported annually, Dr. White moved, and Ms. Kingery seconded, that St. Albans High School’s Reimagined Instructional Time application be approved. Upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment H and addendum.) President Green requested New Business item C. Policy 2525, West Virginia's Universal Access to Early Education System, and item D. Approval of Kanawha, McDowell, and Nicholas County Schools' Alternative Certification Programs be taken up.

XII. Policy 2525, West Virginia's Universal Access to Early Education System

Mr. Burch presented Policy 2525 for the Board's consideration. During the 2016 legislative session, Senate Bill 146 was signed into law. The passage of SB 146 amends W. Va. Code §18-5-44. Early childhood education programs, from requiring county boards of education to provide pre-k programs from full day, five days per week to a more flexible program option, which includes at least fifteen hundred minutes per week and forty-eight thousand minutes of instruction per year. The amendment is effective July 1, 2016. The policy revision remains aligned with WVBE Policies 4320, Child Nutrition Programs, and 4321.1, Standards for School Nutrition. West Virginia Universal Pre-K maintains a unique collaborative approach. Through stakeholder input, some minor revisions have been requested to support continued collaborative efforts among county early childhood collaborative teams and reflect current practices in place across pre-k. The proposed revisions to Policy 2525 will increase equitable services across all county pre-k programs in comparison to current program requirements. The proposed changes will increase the minimum requirements from fourteen hours per week to twenty-five hours per week. Changes to requirements for meals will ensure that each child has two meals per day. Additional changes will support local programs in aligning services with partners.

Following discussion, Ms. Kingery moved, and Dr. White seconded, that Policy 2525 be placed on public comment for 30 days. Upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment I.)

XIII. Approval of Kanawha, McDowell, and Nicholas County Schools'

Alternative Certification Programs

Dr. Monica Beane, Executive Director, WVDE Office of Educator Effectiveness and Licensure, presented alternative certification programs for Kanawha, McDowell, and Nicholas County Schools for the Board's consideration. On March 22, 2016, the West Virginia Alternative Certification Educator Preparation Program Review Board (ACEPPRB) members voted to recommend for approval Kanawha, McDowell, and Nicholas County Schools' alternative certification programs. The major function of the ACEPPRB is to review and make recommendations to the WVBE regarding approval of new and continuing alternative certification educator preparation programs of study leading to teaching certification & licensure. The ACEPPRB structure supports the intended collaborative process to ascertain effective alternative certification educator preparation programs in West Virginia school districts, filling critical shortage teaching vacancies with effectively prepared, qualified educators.

Following discussion, Dr. Wilson moved, and Ms. Kingery seconded, that Kanawha County Schools' alternative certification program (Kanawha's BEST) general education endorsements in Chemistry 9AD, Biology 9-AD, Physics 9AD, Earth Science 5-AD, Mathematics 5-9, Mathematics 5-AD, General Science 5-9, General Science 5-AD, English 5-AD, and Elementary Education K-6 be approved. Upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment J.)

Ms. Kingery moved, and Dr. Wilson seconded, that McDowell County Schools' alternative certification program general education endorsements in Agriculture 5-AD, American Sign Language PreK-AD and 5-AD, Any Modern Foreign Language PreK-AD and 5AD, Art PreK-AD and 5AD and 5-9, Biology 9-AD, Business Education 5-AD and 9-AD, Business Education/ Marketing 5-AD and 9-AD, Chemistry 9-AD, Chemistry/Physics 9-AD, Chinese PreK-AD and 5-AD, Computer Science Education PreK-AD, Dance PreK-AD and 5-AD, Driver Education 9-AD, Earth & Space Science 5-AD, Early Childhood Education K-4, Early Education PreK-K, Elementary Education K6, Elementary Mathematics Education K-6, English 5-AD and 5-9, English as a Second Language PreK-AD, Family & Consumer Science 5AD, French PreK-AD and 5-AD, General Integrated Mathematics 5AD, General Math 5-9, General Science 5-AD and 5-9, German PreKAD and 5AD, Health PreK-AD and 5-AD, Instructional Technology PreKAD, Japanese PreK-AD and 5-AD, Journalism 5AD and 9AD, Latin 5-AD and PreK-AD, Marketing 9-AD, Mathematics 5-9 and 5-AD, Middle Childhood 5-9, Music PreK-AD, Oral Communications 5-AD and 9-AD, Physical Education PreK-AD and 5AD and 5-9, Physics 9-AD, Preschool Education PreK-PreK, Reading Education PreK-K and K-6 and 5-AD, Russian PreK-AD and 5-AD, School-Library Media PreK-AD, Social Studies 5-AD and 5-9, Spanish PreKAD and 5-AD, Technology Education 5-AD, Theatre PreK-AD and 5-AD, and Wellness (Health-Physical Education Combined Major) PreKAD be approved. Upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment K.)

Dr. Wilson moved, and Ms. Kingery seconded, that Nicholas County Schools' alternative certification program general education endorsements in Art PK-AD, Biology 9-AD, Chemistry 9-AD, Early Education PK-K, Elementary Education K-6, English 5-AD, Family and Consumer Science 5-AD, French 5-AD, General Science 5-AD, Health 5-AD, Mathematics 5-AD, Music PK-AD, Physical Education PK-AD, Physics 9-AD, School Library/Media PK-AD, Social Studies 5-AD, Spanish 5-AD, and Wellness (Health and Physical Education Comprehensive) PK-AD be approved. Upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment L

XIV. Follow Up Audit for State Controlled Gilmer County Central Office

Executive Session

Ms. O'Brien stated that an executive session, as provided in W. Va. Code §69A4(b)(2)(A) [personnel exception], was needed regarding the Gilmer County follow up audit.

Mr. Jackson moved, and Dr. White seconded, that the Board enter into executive as provided in W. Va. Code §69A-4(b)(2)(A) [personnel exception]. Upon the call for the question the motion was carried unanimously. The Board moved into executive session at 2:47p.m.

XV. Follow Up Audit for State Controlled Gilmer County Central Office

Return from Executive Session

President Green announced that the Board had returned from executive session with no decisions made or action taken. The Board returned from executive session at 3:06 p.m.

President Green called for a motion as a result of the executive session. Mr. Rotruck moved, and Dr. Wilson seconded, that the annual follow up report for Gilmer County be approved and all county personnel functions be returned to local control effective July 1, 2016, with the requirement that after each county board meeting the personnel attachment shall be submitted to the Deputy State Superintendent within five calendar days. Upon the call for the question the motion was carried unanimously.