Well-prepared National Society self-assessment

Phase III 2009–2011

Introduction

In line with Strategy 2020, the International Federation through its disaster preparedness and risk reduction initiatives will contribute towards:

•Strategic Aim 1: “save lives and strengthen recovery from disasters and crises” and

•Strategic Aim 2: “enable safer and healthy living, and make better provision for marginalised people.”

The International Federation will endeavour to contribute to achieving these two aims through the development and effective use of national and zonal Red Cross and Red Crescent capacities and resources. The information gathered through well-prepared National Society (WPNS) enables us to develop indicators to measure performance and impact as well as initiate processes to build on existing capacities.

Phase III of the WPNSwill be carried out over the period2009–2011.National Societies and the International Federations'Zone offices across the globe are committed to the implementation of disaster management programmes ranging from information and awareness-raising, assessment, community-based initiatives, disaster risk reduction (including food security), climate change adaptation, shelter, early recovery and disaster response among others.

Building on lessons learnt from Phases I and II and following the recommendations from National Societies and technical departments, the questionnaire has been revised for Phase III to make it as comprehensive as possible and better reflect emerging issues in disaster management.

Since the questionnaire has also integrated elements of safer access, the terms emergency preparedness and emergency response have been used instead of disaster preparedness and disaster response.[1] This is to provide a more relevant descriptive term, within the questionnaire, that can include disasters of a natural and conflict-related nature.

Some information onhow to complete the questionnaire

  • National Society senior leadership is encouraged to appoint a small focus group of relevant disaster management paid staff and volunteers to undertake the completion of the questionnaire. The inclusiveness and the participatory nature will increase its validity.
  • The specific methodology suggested is for the group leader to operate the discussion of each question by the focus group and then one person should be responsible for entering the responses agreed upon by the group.
  • Where ‘yes’/‘no’ answers are requested only one of the boxes should be marked. Some questions offer a number of possible responses so there needs to be a number of marks against the boxes concerned.
  • If the range of options given in a particular question does not include a factor relevant to your National Society, enter it in the section marked ‘other.’
  • If there is lack of clarity around a given question, we suggest that you contact your country/regional delegate to clarify the context of the question. Alternatively, you may contact Aradhna Duggal at

Once the questionnaire has been completed, a National Society senior leadership[2] person should be responsible for ensuring that it is signed off and dated as an accurate reflection of the National Society’s disastermanagement status(see the last page of the questionnaire).

NOTE: The feedback received through this questionnaire will be treated as confidential. If the secretariat is approached to use the analysis for a given National Society, the data will be shared only after the secretariat has received written approval from leadership of the National Society concerned.

A. Emergency preparedness, policy, plans and laws
Policy

A.1

/ If yes, / Does your National Society have an emergency preparedness policy (this may also be called a disaster preparedness and response policy)?
Yes
No
In process
A.1.1 / Indicate the areas that are included in your National Society’s emergency preparedness and emergency response policy:
Emergency preparedness – for your National Society’s response (national level)
Emergency preparedness – community-based disaster preparedness (CBDP) and risk reduction
Climate change adaptation
Intervention during disasters
Recovery after disasters
Rehabilitation
Conflict management
Responsibilities and coordination have been defined with the International Federation, sister National Societies, International Committee of the Red Cross (ICRC) and other partners
Advocacy
Others: ______

A.2

/ Does the National Society have emergency response security guidelines for staff and volunteers?
Yes
No
In process

A.3

/ Does your National Society use relevant International Red Cross and Red Crescent Movement (the Movement) policies and guidelines to develop your emergency preparedness/emergency response plans?
Yes
No
In process
A.4 / What proportion of the National Society staff and volunteers has received training on the Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief?
1–25%
26–50%
51–75%
76–100%
A.5 / What proportion of the National Society staff and volunteers has received training on Sphere Humanitarian Charter and Minimum Standards in Disaster Response (Sphere standards)?
1–25%
26–50%
51–75%
76–100%
A.5.1 / Does your National Society use Sphere standards during the planning and evaluation of disaster operations?
Sometimes
Always
Never
Structure and organization
A.6 / If yes, / Does your National Society have a department or focal point at headquarters level responsible for coordinating emergency preparedness/emergency response activities?
Yes
No
In process
A.6.1 / What are the emergency preparedness/emergency response duties of this department (please indicate if any of the duties listed below fall under another department)?
Training in relief to recovery programming
Country profile (risk analysis/hazard vulnerability)
Contingency planning
Disaster policy
External (government/other) – coordination
Internal (national/branch/chapters) – coordination
The Movement (International Federation/ICRC) – coordination
Information and reporting
Disaster relief emergency fund (DREF) requests/management
Damage assessment
Emergency assessment (24 hour and 72 hour templates)
Detailed needs assessment
Development of a strategic plan of action for disaster response
Resource mobilization
Telecommunications
Search and rescue
Water and sanitation
Climate change adaptation
Food security
Livelihood security
Food aid
Relief/supply distribution
Logistics and transportation
Health management
Shelter
Psychosocial support services (PSP)
Restoring family links (RFL)/Tracing
Dead bodies management and identification of human remains
Security and safety
CBDP/risk reduction
Community-based home care
Early warning
Evacuation procedures and raising alarm
Relief supply warehouse management
First aid
Mitigation measures
Advocacy for risk reduction
Promotion of International Humanitarian Law (IHL)
Pandemic preparedness
Others: ______
A.6.2 / Does your National Society have a focal point for shelter?
Yes
No
In process
A.6.2.1 / The National Society’s experience in shelter is linked to:
Preparedness
Emergency
Recovery
A.7 / If yes, / Does your National Society have a written emergency preparedness/emergency responseplan?
Yes
No
In process
A.7.1 / What areas does your emergency preparedness/emergency responseplan include?
Training in relief to recovery programming
Country profile (risk analysis/hazard vulnerability)
Contingency planning
Disaster policy
External (government/other) – coordination
Internal (national/branch/chapters) – coordination
The Movement (International Federation/ICRC) – coordination
Information and reporting
DREF requests/management
Damage assessment
Emergency assessment (24 hour and 72 hour templates)
Detailed needs assessment
Development of a strategic plan of action for disaster response
Resource mobilization
Telecommunications
Search and rescue
Water and sanitation
Climate change adaptation
Food security
Livelihood security
Food aid
Relief/supply distribution
Logistics and transportation
Health management
Shelter
PSP
RFL/Tracing
Dead bodies management and identification of human remains
Security and safety
CBDP/risk reduction
Community-based home care
Early warning
Evacuation procedures and raising alarm
Relief supply warehouse management
First aid
Mitigation measures
Advocacy for risk reduction
Promotion of IHL
Pandemic preparedness
Others: ______
A.7.2 / Is your emergency preparedness/emergency responseplan formally recognized by the government of your country?
Yes
No
In process
A.7.3 / Does your National Society have a clear auxiliary role stipulated in the government’s emergency preparedness plan?
Yes
No
In process
A.7.3.1 / Does your National Society have a clear auxiliary role stipulated in national disaster management legislation?
Yes
No
A.8 / If yes, / Does the government have a national emergency plan?
Yes
No
In process
A.8.1 / Does your National Society have a mandate in that plan?
Yes
No
In process
A.8.2 / What is the role of your National Society in that plan?
Training in relief to recovery programming
Country profile (risk analysis/hazard vulnerability)
Contingency planning
Disaster policy
External (government/other) – coordination
Internal (national/branch/chapters) – coordination
The Movement (International Federation/ICRC) – coordination
Information and reporting
Damage assessment
Emergency assessment (24 hour and 72 hour templates)
Detailed needs assessment
Early recovery needs assessment
Participate in inter-agency assessments (joint assessment)
Market mapping and analysis
Development of a strategic plan of action for disaster response
Resource mobilization
Telecommunications
Search and rescue
Water and sanitation
Climate change adaptation
Food security
Livelihood security
Food aid
Relief/supply distribution
Logistics and transportation
Health management
Shelter
PSP
RFL/Tracing
Dead bodies management and identification of human remains
Security and safety
CBDP/risk reduction
Community-based home care
Early warning
Evacuation procedures and raising alarm
Relief supply warehouse management
First aid
Mitigation measures
Advocacy for risk reduction
Promotion of IHL
Pandemic preparedness
Others: ______
A.8.2 / Does the plan include the coordination of international disaster response (e.g., United Nations (UN), International Federation/other National Societies, foreign NGOs or governments)?
Yes
No
In process
A.8.3 / What aspects of international disaster response are covered?
Roles/responsibilities
Information sharing/reporting
Damage assessment
Emergency assessment (24 hour and 72 hour templates)
Detailed needs assessment
Development of a strategic plan of action for disaster response
Entry of personnel, goods, transportation and equipment
Search and rescue/relief distribution/other operational activities
Use of communications equipment/networks
Financial assistance
Legal status, privileges and immunities
Quality/accountability standards
Humanitarian principles
Exit/transition planning
Others: ______
A.9 / Is your National Society represented in your government’s national coordinating body for disaster?
Yes
No
In process
A.10 / Does your National Society have structures, systems and procedures in place that enable it to respond efficiently and effectively in situations of disasters and conflicts?
Yes
No
In process
A.11 / If yes: / Does your National Society have a good working knowledge of international disaster response tools such as:
Regional disaster response teams (RDRTs)/ Regional intervention teams (RITs)
Yes
No
Emergency Response Unit (ERU)
Yes
No / Field Assessment and Coordination Team (FACT)
Yes
No
A.11.1 / Is your National Society willing/ready to receive
RDRTs/ RITs)
Yes
No
ERU
Yes
No / FACT
Yes
No
A.12 / Is your National Society viewed, by all actual or potential internal/external stakeholders and beneficiaries, as being a neutral, impartial and independent humanitarian agency?
Yes
No
A.13 / If yes, / Does the National Society play an advocacy or advisory role with regard to the development of legislation or on legal issues relating to disaster management and/or health emergencies?
Yes
No
A.13.1 / On what issues has the National Society provided advice or recommendations to governmental authorities?
Disaster management statutes
Emergency laws
Food security
Livelihoods security
Water and sanitation
Disaster assessment, analysis and response planning
Building codes
Land management
Land tenure in disaster reconstruction
Environmental regulation
Mitigating health emergencies
Displacement from disasters and/or heath emergencies
Human rights in disasters and/or health emergencies
Humanitarian principles in disasters and/or health emergencies
Standards of quality or accountability in disasters and/or health emergencies
Role of the National Society in disaster management
Rights and obligations of volunteers
Management of international disaster assistance
Disaster reconstruction and rehabilitation
Disaster insurance / compensation
RFL response to the needs of separated family members
Dead bodies management and identification of human remains
Other: ______
National coverage /historical data

A.14

/ How many branches/chapters does your National Society have? ______
A.14.1
/ Approximately what percentage of your branches/chapters, have an emergency preparedness/emergency response plan?
1–25%
26–50%
51–75%
76–100%
A.14 / Please provide data on your National Society’s emergency response during the last few years, including only emergenciesthat have affected more than 1000 families.
2006 / 2007 / 2008
1. How many of these disasters has your National Society responded to?
2. How many beneficiaries did your National Society help?
3. Did your National Society cover shelter needs of the disaster affected?
4. How many beneficiaries did your National Society provide shelter to? Please specify the type of shelter needs that were covered.
A.15 / Which of the following shelter solutions have been implemented by your National Society with regard to emergency shelter?
Distribution of plastic sheets
Distribution of tents
Distribution of International Federation shelter kit (tools, fixing and plastic sheet)
Distribution of construction materials
Cash distribution for construction materials
Support to host families who are reaching out to those affected by the disasters
Construction of emergency shelter
Camp management
Management of collective shelters
Rehabilitation of collective shelters
Construction of collective shelters
Services provided to settlements (water supply, construction/rehabilitation, roads, etc.)
B. Damage, needs, hazard/risk/vulnerability and capacity assessment/monitoring and evaluation
B.1 / Is the government’s hazard analysis and mapping used by the National Society for emergency preparedness/emergency response planning?
Yes
No
In process
B.2 / Does your National Society gather information from secondary sources on current hazard and vulnerability for all major risks to use for emergency preparedness/emergency response planning?
Yes
No
In process
B.3 / Do your National Society’s branches/chapters gather information from their communities on current hazard and vulnerability both natural and man-made?
Yes
No
In process
B.4 / Does your National Society gather information on potential future hazards/major risks that may occur as a result of climate change?
Yes
No
In process
B.5 / How does your National Society make use of this information:
Information analysed and included in the emergency preparedness/emergency response plan
Pre-position supplies for emergencies
Define strategic locations for warehouses
Define worst case disaster scenarios (with estimate numbers of potential victims and needs)
 Support branches/chapters in high risk areas
Others: ______
B.6 / What assessment tools does your National Society use to identify, prioritize and develop emergency preparedness/emergency response activities?
Vulnerability and capacity assessment (VCA)
Risk Maps
Contingency planning
Emergency assessment (24 hour and 72 hour templates)
Better programming initiative
Project planning process
WPNS
Geographic information systems(GIS)
Analysis of past disaster trends (50–100 years)
Field manual on RFL in disasters
Others: ______
B.7 / What monitoring and evaluation tools does your National Society use to review and manage its emergency preparedness/emergency response activities?
For long-term programming
Performance indicators, with baseline and regular monitoring
Conducting internal reviews/evaluations
Organizing external reviews/evaluations
Other monitoring/evaluation tools: please state which ones
For emergency programming
Performance indicators, with baseline and regular monitoring
Conducting internal reviews/evaluations
Organizing external reviews/evaluations
Other monitoring/evaluation tools: please state which ones
B.8 / Has your National Society developed tools and/or guidelines related to shelter activities?
Damage assessment tools
Construction guidelines
Training packages
B.8.1 / What kind of support does your National Society require to improve its shelter response?
Training (please specify the type of training)
Guidelines and tools (specify kind of guidelines and tools)
Stockpiling
B.9 / Does your National Society run programmes related to food and livelihood security?
Yes
No
In process
C. Coordination
C.1 / Does your National Society have standard operating procedures on how to coordinate with the International Federation or the ICRC if a disaster requires international assistance?
Yes
No
In process

C.2

/ Does your National Society coordinate closely with other organizations and agencies with regard to:
Preparedness
Joint assessment
Response
Recovery
Coordinating activities
Sharing of resources
Information and expertise
C.2.1
/ Please list key partners in disaster management with whom your National Society coordinates with:
The Movement / International Organizations / Local NGOs/government
C.3 / Is your National Society aware of the convener role of the International Federation in the emergency shelter cluster (since 2006)?
Yes
No
C.4 / Is your National Society coordinating with and part of the following International Federation Regional and International Disaster Response mechanisms?
RDRTs/ Regional intervention teams (RIT)
Yes
No
In process
ERU
Yes
No
In process / FACT
Yes
No
In process
Tracing
Yes
No
In process
C.4.1 / Is your National Society coordinating with and part of the following national response mechanisms?
National disaster response/intervention teams
Yes
No
In process
Branch disaster response/intervention teams
Yes
No
In process / Provincial intervention teams
Yes
No
In process
C.5 / Does the National Society adopt an integrated approach while planning its disaster policy, food security, disaster risk reduction, health and other programmes?
Yes
No
In process
C.6 / Does your National Society’s contingency plan have shelter components integrated in it?
Yes
No
D. Information and report management

D.1

/ Does your National Society have access to the following?
Disaster Management Information System (DMIS)
Yes
No
FedNet
Yes
No
Regional early warning systems
Yes
No / GIS mapping data
Yes
No
National early warning systems
Yes
No
Community-based early warning systems
Yes
No
D.1.1 / Does your National Society utilize the following?
DMIS
Yes
No
FedNet
Yes
No
Regional early warning systems
Yes
No / GIS mapping data (if yes, please give
details)
Yes
No
National early warning systems
Yes
No
Community-based early warning systems
Yes
No
D.2 / Does your National Society have someone on call 24 hours a day to receive notification of a disaster and to activate disaster response procedures?
Yes
No
In process
D.3 / Does your National Society have a system to regularly monitor progress its emergency preparedness/emergency response activities?
Yes
No
In process
D.4 / Does your National Society produce any publications, documentation, case studies and/or good practices?
Yes
No
In process
D.5 / Does your National Society promote inter-regional staff exchange as a way to share knowledge?
Yes
No
In process
D.6 / Does your National Society review programmes and implement recommendations based on the lessons learnt?
Yes
No
In process
E. Resource and response mobilization
Human resources and training

E.1