Livingston Rugby Football Club
Welcome to the 2017/2018 Season
Welcome to Livingston Rugby Clubs 2017/18 Season. I am honoured to be the new VP Youth Rugby at Livingston, although I have some pretty big shoes to fill with Jill Paterson stepping down. I’d like to thank Jill for all she has done for the youth Section and I’m very pleased to say Jill will continue her involvement at the club on our the Main Committee.
We have some amazing volunteers on the youth Section, who gave up a lot of their time as coaches, managers, first aiders, kitchen staff as well as a number of parents who help on the sidelines. Since joining the club I have been continually blown away but the efforts of our volunteers.
Livingston Rugby Club is edging closer to its 50th anniversary, and there is lots of exciting events taking place, anyone who is interested in getting involved do let me know if you can donate even a small amount of time, as everything helps.
The youth Section committee has a vibrant membership base from our micros in P1-7 to our older players from Under 13 – Under 18. Training for each team can vary and we would encourage you to check out our website to stay up to date.
We have a few new faces on the Youth Section Committeethis year and I’m thrilled to have the following people on board: Claire Nimmo (p4’s), Stuart Henderson (p5’s),Dhana McIver (Treasurer & p6s), Scott Philp and Kenny Wilson (u13), Iain MacAulay (u15), Gary Murchison (u16), and Kerry McElwee (mini fixtures secretary). If you have any questions, please contact myself or any of the above, we’d love to hear from you!
We have lots of fixtures planned this season and will be meeting a few new clubs.Our U13’s up to under 18’s are in the Mitsubishi Galant conference and our Girls the Mitsubishi East Conference.
I look forward to seeing you all in the season ahead.
Maria MacAulay
Email: Maria.LiviRFC@icloudcom
Mobile number 07738013612
Livingston Rugby Football Club
Youth Section Membership Application Pack,Season 2017-2018
About Us
The club was founded in 1968 and from humble beginnings; our Youth Section has been going from strength to strength in recent years.The Livingston RFC Youth Section is split into 3 groups:
- Micro players (P1-3) train together and play touch rugby. Towards the end of the season the older children may start to play contact rugby in preparation for moving up in to the Mini section.
- Mini players are split in to 4 separate teams (P4-7). They play full contact rugby with the relevant age grade law variations.
- Midi players are grouped into 4 teams, they are in a conference league structure - S1s, S2s, Under 15’s, Under 16’s and under 18’s.
Each team has a Manager and a number of coaches assigned to it. The Manager acts as the focus forcommunications with parents. Any issues or query should initially be directed to the Manager. The Coaching team focuses mainly on the organisation and running of training sessions and matches.LiviRFC Youth Section is organised through the Youth Section Committee, headed by the Vice President of Youth Rugby. The committee meetmonthly to discuss matters relating to the youth section including tournaments, finance, equipment, coaching etc, and the VP Youth Rugby sits on the management committee.
2017/2018membership costs or ‘subs’
Please note that if a parent or carer is already a member of the Club, no Club membership fee applies for children. The ‘subs’ cover the costs of coaching, training, fixture administration, club kit and insurances.
Team / Age Group / Subscription RateMicro team / P1-P3 / £10.00 x 12 months(+ £10 Club membership)
Mini + Midi teams / P4-U16’s / £12.50 x 12 months (+ £20 membership)
If a parent of carer wishes to join the Club as an adult member, please request a form from your child’s team manager to download one from our club website,
About Training
There are a number of training sessions throughout the week. Up-to-date details will be provided by your manager.Please remember to ensure players have appropriate clothing, have water and their mouth guard for trainingsessions.The Coaches, Managers and Committee members are all volunteers who give up their spare time to make the Youth Section a great success. Please respect what they do and try to assist when you can.
About You
Our players’ parents and carers are fantastic and we really appreciate the time you take to transport the players to training and matches. We often need help around the club and at club events and we know our parents have a variety of skills and hidden talents. There’s a space on the registration form for you to say how you could help the club, please complete this or speak to one of the committee. Don’t be shy!
About Paperwork
To ensure we have the right contact and medical details for each player we require the following forms to becompleted on registration day or on the player’s first session.
- Club Registration Form
- Parent/Carer Consent Form
- SRU Player Registration Form
- Payment Schedule Form (if paying in instalments)
LRFC Youth Section
1. Club Registration Form: 2017/18
Player’s NAME:Address:
Postcode:
School:
School Year (Aug 2017): / Date of Birth:
1
Parent/Carer Name:Relationship to Player
Home Phone: / Mobile Phone:
Email: / Club Member? Yes No
How can you help the club
2
Parent/Carer Name:Relationship to Player
Home Phone: / Mobile Phone:
Email: / Club Member? Yes No
How can you help the club?
If you are unable to provide the necessary forms or if subscriptions are not paid as they fall due then your child will not be able to train or play within the Livingston RFC Youth Section.This is because they will not be covered by the SRU Insurance Policy and therefore it is notsafe for them to participate.
Parent/Carer Declaration
I agree to allow the player named above to participate fully in the activities of LivingstonRugby Football Club - Youth Section and will uphold and be bound by the Club’s Code ofConduct for parents and spectators.
Name of Parent/Carer ______
Signature of Parent/Carer ______
Date Signed ______
Player Declaration
As a member of Livingston Rugby Football Club - Youth Section, I agree to uphold and be bound by the Club’s Codeof Conduct of players and spectators.
Signature of Player ______
Date Signed ______
Please return this form to your team manager
LRFC Youth Section
2. Parent/Carer Consent Form:2017/2018
Player Name:Emergency contact person 1:
Mobile: / Home number:
Address:
Email:
Emergency contact person 2:
Mobile / Home number:
Address
Player’s Date of Birth:
Known medical conditions/allergies:
Medication:
Medical practice/doctors name:
Doctor’s contact number:
Declaration Please tick
I have read, and understood the notes to parent/carer that accompany this Consent Form.My child is in good health and I consider him/her capable of participating in rugby-oriented activities.
I have completed the medicaldetails and give my consent that in the event of any illness/accident the coaches in charge have my permission to authorise anytreatment (including anaesthetic) as deemed necessary by any competent, suitably qualified medical professional.
I alsounderstand that whilst the coaches and Livingston Rugby Football Club will take every precaution to ensure that accidents do nothappen, they cannot be necessarily held responsible for any loss or damage to property, nor injury suffered by my child.
Tick here if you do not give consent for your child to receive blood transfusion if required
I am aware that photographs and/or video footage may be taken for training/promotional purposes, and give consent for my child tofeature in such photos/footage. I hereby grant only Livingston Rugby Football Club the right to use the resulting images forpromotion of the Club and rugby. This includes the use of such images for newspaper, or other printed promotional articles andinclusion on the Club website.
I understand that Livingston Rugby Football Club is not responsible for my child when they are travelling to and from the Club.
Inthe event that I am unable to transport my child from the club house to an Away _
fixture, and/or back again, I will make other arrangements and let my team manager know of this
I consent to permit sun block to be applied to my child if required
Comments: please use this space to note any related information about the above declaration:
Name of Parent/Carer ______(PLEASE PRINT)
Signature of Parent/Carer______Date Signed ______
Club Use Only - Membership Number: ______
Please return this form to your team manager
Notes to Parent/Carer Consent Form:
- Whilst we appreciate that some of the information on this form is duplicated on the Registration Form, this form will bepart of the coaches’ pack and accompany each player for each rugby session (either training or matches) withLivingston Rugby Football Club - Youth Section.
- All sections of this form must be completed. If you have nothing to write in a field please put “Not Applicable”to indicate that no information is missing. In the event of illness or accident the information on this form may beused by medical professionals to decide how to treat your child so accuracy and completeness are essential.
- If your child suffers from a condition that requires medication, such as asthma or diabetes, please note under theMedicationsection what the medication is, and if the child can self-medicate. It is essential that your child bringsappropriate medication with them to training sessions or fixtures. They should inform a Coach or Manager of where tolocate their medication in an emergency. If your child requires medication, and does not have their medicationavailable to them at a training session, or fixture, they may not be permitted to participate if their health or safety isconsidered to be at risk. It is possible that your child’s medical details will change during the year.
- You are responsiblefor notifying the Club of these changes, and ensuring that the details that we hold are updated, either by amendingand initialling the original Consent Form, or by submitting a new Consent Form. If this situation arises please contactyour child’s team’s Manager.
- Parent/Carer is responsible for ensuring that their child comes appropriately equipped for the weather conditionsand with suitable safety equipment i.e. mouth guard. Ideally your child should always be prepared for any possiblechange in the weather. Several thin layers of clothing are generally better than a couple of thick layers as it allows thechild to remove layers if they are too hot, and add layers if they cool down.
- In the winter gloves, or mitts, and a hat arealways a good idea.
- For safety reasons players must not wear scarves or garments with hoods during a training session or match.
- Jewellery must also be removed, as it can be a hazard for both the wearer and other participants.
- All garments and equipment should be marked with a clear identifying mark to allow lost articles to be
- returned to the rightful owner. Children should avoid bringing items of value (mobile phones, electronic games etc) totraining sessions or matches. The Coach and Manager are not obliged to take any responsibility for valuables.
- Sun protection should be considered part of the required equipment in the latter part of the season in the hope that the sun pops out, sun protection should be considered. If your child has any allergies related to sun creams please add this to the consent form.
- Please note that if your child is inappropriately dressed, or not suitably equipped, the Coach and Manager reserve theright to exclude the child from any part of the rugby session if they judge child’s health or safety to be at risk, or if theypose a risk to others. The decision of the Coach or Manager is final.
Car Pooling – When we have away matches, we try to pool our resources to ensure all the kids have a chance to play at other clubs. If you have extra room in the car, get in touch with your manager and see if you can give a lift to another player.
Please retain this for your information
3. SRU Player Registration Form
New Player Change of Details SRU Reg Number______
Please complete, tick all relevant boxes and return to Stuart Henderson, Youth Section Membership Secretary
1. Personal Details (Please print clearly)
Forename: / Surname:Gender: / Date of Birth:
Address:
Postcode:
Telephone: / Email:
Name of parent/carer:
Address (if different from above)
Postcode:
Telephone: / Email:
2. Eligibility to play for Scotland
If player is not Scottish are you eligible through one of the following (please tick):
Parent/Grandparent born in ScotlandPermanent Residency (3yrs +)
Have not played Rep. rugby for any other country
3. Rugby Club/School of which you are a playing member
Rugby Club name:School name: / Do you play rugby at school? Yes/No
Position (please tick all that apply)
Tight Head / Hooker / Loose Head / Inside CentreLeft Lock / Right Lock / Blindside Flanker / Stand Off
Openside Flanker / Number Eight / Scrum Half / Left Wing
Outside Centre / Right Wing / Full Back / Non-position Specific
4. Declaration
I declare that the above information is correct. In signing this form I agree that the above named player shall be bound by the regulations, bye-laws, general regulations and directives of the International Rugby Board and bye-laws and resolutions of the ScottishRugby Union and rules of the players club. I understand that this form, which includes personal data about the above named player forthe purposes of the Data Protection Act 1998 (“the Act”), will be kept by Scottish Rugby Union plc (“the SRU”). As well as being held bythe SRU, I understand that this data will be processed by the SRU in the following ways: disclosure to medical advisers and other lawfulthird parties; and disclosure to rugby clubs (including non-affiliates of the SRU), all within the terms of the lawful purposes specified inthe SRU’s notification to the Information Commissioner under the Act, and I consent to this processing.
Agreed by ______Date______
(Player or Parent/Carer if under 16 years of age)
Agreed by ______Date______
Club Office/Head Teacher *If player under 16
Please return this form to your team manager
LRFC Youth Section
4. Payment Schedule 2017/2018
Team / Subscription Rate / Instalment scheduleMicro team / £120 (£130 with Club membership / (£10 membership paid at Registration day or first training session)
£10 per month for 12 months from 1st September 2017
Mini and Midi teams / £150 (£170 with Club membership) / (£20 membership paid at Registration day or first training session)
£12.50 per month for 12 months from 1st September 2017
Paying your child’s subscription
Club membership of £20 (£10 for micros)is required where a parent or carer is not already a member of the Club. It is essential for insurance that the child is a member. Children’s membership is included in a parent’s membership. Membership payment should be made on registration or the first training session.
If a parent of carer wishes to join the Club as an adult member, please request a form from your child’s team manager to download one from our club website,
Payment form
Players name: / Age group:Please tick Amount
I am already a member of the club, membership number……………………………………….I wish to pay in full for the year’s subscription
(cheques payable to Livingston Rugby Club) / £
I include my child’s club membership / £
I wish to pay in monthly instalments and arrange a standing order with my bank beginning 1st September for 12 months / -
I will pay monthly by cash to team manager on the first of each month
TOTAL PAID CASH/CHEQUE
Name of Parent/Carer ______(PLEASE PRINT)
Signature of Parent/Carer ______Date Signed ______
Please return this form to your team manager
Guidance for setting up your standing order
Reference: please use your child’s name and age group as the reference for your payments. This reference will appear on the Club bank statements, eg ‘Adam Smith P7’. Please make your payment to the Cub account:
Bank: Bank of Scotland
Sort code: 80-08-80 Account No: 06012537
12 monthly payments of £12.50/£10 commencing 1st September 2017
If you have any questions about setting up your standing order or payment of the subscription, please contact the Youth Section Treasurer, Dhana
Please retain this slip for your information.
Thank you
Livingston Rugby Football Club is run by volunteers for the benefit of the community and the sport. Membership is the lifeblood of the Club and in the Youth Section we also carry out fundraising activity from time to time.
We aim to keep our subscription rates as affordable as possible so that every child with a passion for rugby from primary 1 can join in and reach their potential. This year we expect to have 200 children playing for our teams with parents, friends and other family coming along to support them at matches home and away with teams coming from the length and breadth of the country.
To keep this success going we have sponsorship opportunities for you to consider and to pass on to employers and local businesses. In return for this support, our sponsors will be listed in our Youth Section tournament programmes, online and on our 2017/18 sponsors wall at the club.!Please contact our VP commercial Paul McGrotty if you want to know more about sponsorship opportunities. Paul’s email address is
What
/ Can you help, please, leave name/contact details if you would like to help the club in this wayBIG BLUE
/ An easy way to support the club £5 a month for bonus ball – with a chance to win £150.00. check out pitchero or contact Graham Steel on07771 287 1374 / Name
Contact Details
Ball Sponsor £10 or
Match Ball Sponsor £50
/ What is rugby without odd-shaped balls? Believe it or not, we get through loads of balls in the youth section, it’s basic equipment and does take a kicking each season.You can help by donating just £10 to replace a worn ball, or £50 to provide a high quality match ball. / Name:
Contact details:
Shirt Sponsor £25 or
Team Shirt sponsorship £550 (£550 with sponsor’s logo)
/ Kids grow and get mucky. Rugby kids really grow and really get mucky. So we try to ensure that we have quality team shirts for match days that can be worn with pride by all shapes and sizes of rugby kid. The team shirts and laundered by volunteers after every use and kept centrally for distribution. So invest with pride and donate a shirt with £25. Alternatively have your business sponsor one of our age group teams with your logo printed on the kit for £550. / Name:Contact Details
Team Shorts sponsorship £165
/ Make your kids team look the real deal with LRFC banded shorts. / Name:Contact Details:
LRFC Socks £100
/ Complete the set with team shorts / Name:Contact Details:
Coach sponsor £100
/ Our coaches volunteer at least 4 hours of coaching per week each season to train our teams and develop their skills and enjoyment. We have around 40 volunteer coaches on the Youth Section. To encourage our coaches and develop their skills we ask them to dedicate even more time to rugby by completing SRU coaching qualifications. It costs about £100 per year to ensure each has the skills he or she needs to match their passion for youth rugby. Perhaps you or your business can sponsor a coach for a year, they really do a great job! / Name:Contact Details
These are only a few of the sponsorship opportunities available in the club, if you are interested in finding out more contact VP Commercial Paul McGrotty if you want to be a sponsor or can help bring other sponsors on board!