Date: Monday 5 March 2015
Time: 7:30pm
PRESENT: Tracey Cullen, Andrew Pardoe-Burnett, Tanya Day, Brendon Duthieand the Secretary Nic White
Welcome Hannah Hammonds and Megan Vande Sandt to the meeting.
APOLOGIES:Rachel Trusler
DECLARATION OF INTEREST
None declared
STRATEGIC PLANNING
Student Achievement
2015 targets - Andrew recommended that the 2014 target continues as a 2015 target. Even though the results last year were positive, there are still a lot of children that were borderline and the staff would like to consolidate on all the good maths work done and continue the target for this year. All agreed.
Analysis of Variance 2014
Refer to copy and taken as read.
Annual Report
Refer to copy and taken as read.
Charter
To go to the Ministry to look through and send feedback with recommendations. Andrew will circulate when done.
Attendance Report
Taken as read. Andrew has no concerns.
PRINCIPAL’S REPORT
Taken as read.
Andrew noted that Chantal will be on maternity leave from the beginning of Term 3. He will work with Chantal in regards to getting her letter and the dates right and will then match up the dates and advertise the fixed term position accordingly. Andrew will send the paperwork to NZSTA and NZEI to ensure paperwork is correct.
Stewart Island Camp
Chantal and children are ready to go. The itinerary/programme has been checked and signed off.
Marae Trip to Bluff Was a success and will be looking to go again the two years time.
Sports Shed Andrew mentioned that it is timely to have a sports shed that is accessible and close to the classrooms.Megan will work in with Andrew to look at options.
School Accounts – Be set at $100 per child which will cover stationery and extra curricular activities that incurred cost to the school.
Working Bee – Rather than hold a working bee – advertise the jobs that need doing in the newsletter and hopefully people will do them when it suits.
Teacher Aide – A third teacher aide to be employed for four mornings per week to help in Room 1. Board to provide an increase of $8500 to teacher aide budget.
Moved Andrew Pardoe-Burnett Seconded Tanya Day CARRIED
Mossburn Community Centre Accepted a $1000 annual subscription from August 2015 to July 2016. This will cover any usage.
Solutions and Services
Have requested the following (usual practice):
- Move a motion – The Board authorises the Board Chairperson and Principal to sign the Statement of Responsibility for the 2014 Annual Accounts on the Board’s behalf when confirmation is received that the audit has been received.
- The Board moves – That the Board approves the inclusion of a budget for the 2014 Statement of Financial Position which is derived from the Board’s 2014 operating and capital purchases budgets.
- The Board moves – That the capital threshold be increased from $250 to $500.
Principals Report be adopted and motions approved
Moved Andrew-Pardoe BurnettSecondedTanya DayCARRIED
STAFF REPORT
Attached
PROPERTY
Playground – to be put up this Friday 6th and Saturday 7th March. We will be asking community members to make a donation to the playground. This donation will be acknowledged by laying a named brick, a picket or a donations board.
Windows and Staffroom Extension Andrew discussed property 5YA and timeline then suggested that the board seriously look doing the staffroom extension at the same time. Whoever is the successful tender could price is out for use. It will then need to be passed through Gavin McKenzie.
Boiler Upgrade
Will be occurring.
SELF REVIEW
Gift Policy – Include an Employee Leaving Gift Procedure.
Reporting Schedule
Andrew reported and asked for feedback. All agreed.
FINANCE
The following alterations be made to the 2015 Ratified Budget
- The Board moves – That the Fixed Asset Add Ins – Library Resources be $2000.
- The Board moves – That the notional lease be $116083
- The Board moves – That the fixed asset threshold be $500.
Alterations be approved
Moved Andrew Pardoe-BurnettSeconded Tracey CullenCARRIED
Draft financial report printed @ 31 December 2014 presented
Surplus of $4000. Working capital $40909.76.
Statement of Financial Performance @31 January 2015
Bank balances @ 31 January 2015
Cheque Accountand Working Account $91310.61
Term Deposits $36315.44
Statement of Financial Performance @ 28 February 2015
Bank balances @ 28 February 2015
Cheque Account and Working Account $77348.29
Term Deposits $36315.44
Term Investment
Money initially tagged for school house to be changed to staffroom extension.
Moved Andrew Pardoe-BurnettSeconded Brendon DuthieCARRIED
The Financial Report is a true and correct record
Moved Andrew Pardoe-BurnettSeconded Brendon DuthieCARRIED
BOARD TRAINING
- Welcome aboard session March 24 in Invercargill – 6.30 to 8.30
- Roll of Staff Trustee – 8 June in Invercargill - 12pm to 2.30pm
- Finance – 1 June in Invercargill or 25 May in Gore – 6.30 to 8.30
BOARD POSITION AND ROLES
ChairpersonTracey Cullen MovedTanya DaySecondedBrendon Duthie CARRIED
Remaining board member rolls will be selected at the next board meeting.
Finances - These are the responsibility of the entire board.
CORRESPONDENCE
- Ministry of Education – advice of Notional Lease
- Solution and Services – Draft 2014 accounts
- Notification of Education Review
- School Property Data Verification Exercise
- NSTA – Notice of Annual General Meeting – 4 July 2015
CONFIRMATION OF PREVIOUS MINUTES
The minutes of the last meeting held on 8th December 2014 as circulated were confirmed as a true and correct record.
Moved Tanya DaySeconded Andrew Pardoe-BurnettCARRIED
MATTERS ARISING FROM PREVIOUS MINUTES
SOCIAL
Tanya will organise a meal with board, staff and Lauren Russell to officially thank her for her employment.
EVALUATION OF MEETING
There being nothing further to discuss, the Chairperson thanked everyone for their attendance and declared the meeting closed at 9:10pm.
The next Board Meeting is scheduled to be held on Monday 4May 2015 commencing at 7:30pm.
These minutes were approved and adopted as a true and correct record of the meeting.
Signed:______(Chairperson)
Date:______