We Have Provided the Information Below to Make Your Role Enjoyable

Group Curator,

If you are curating an area with multiple maker exhibits, this kit is for you. Thank you for organizing your group at Maker Faire Bay Area 2012. We are looking forward to working with you!

We have provided the information below to make your role enjoyable.

Let’s get started:

As a Curator, you are responsible for:

Creating the main exhibit application for your Group
Encouraging your group members to submit individual project applications and advise each member of your group to enter the group name in their application
Assisting with designing the exhibit layout
Being onsite to coordinate setup

We know your expertise will help us showcase your exhibit effectively and make the experience better for your group members and the attendees.

To make your task easy, we’ve provided the attached Curator Checklist. Please follow these simple steps, and let us know if you have any questions. We are here to support you along the way.

If you would like to see your assigned space before Maker Faire, we will be onsite the following days and would be happy to meet with you to review your logistics. If you are interested, register here:

Thursday, March 29th, 12pm-3pm

Thursday, April 12th, 12pm-3pm

Thursday, April 26th, 12pm-3pm

We have provided sample letters, which you can edit and send to your group members. They include important points to communicate and emphasize. Please send this email to your group as soon as possible so they have time to submit their entry before March 27th.

Remember, we’re here to help. If you have any questions, contact Kate Rowe, Maker Relations or 707-827-1484.

We appreciate your time and thank you for making Maker Faire Bay Area 2012 even better!

Regards,

The Maker Faire Team

Curator Checklist:

Create Group Name

Submit Group Entry Form:

There are 5 Steps to the Entry Form*:

*Note the steps below have been adjusted for submitting a Group Entry

Project Details – Tell us about your Group in general and use your Group Name as the Project Name. This entry will serve as the overall exhibit, which all of your other exhibits will be grouped underneath.
Maker Information – Tell us some background about your group/organization.
Exhibit Details – Explain your setup requirements. We’ll work with you to ensure that your requests include, but do not duplicate, the requests of the exhibits within your group.
Project Tags – Select topics inline with your group.
Review and Submit – Finalize your application.

Review the Maker Manual so you can answer your group members’ questions:

Review sample letter 1, include items listed, edit accordingly, and send to your group.

If you plan to exhibit your own project within your group, submit an entry for yourself: Important: Be sure to select one the links after “No, none of these are me!” so that the Maker Information in your first entry is not overwritten.

So we can link all of your group’s entries, email your list of exhibits to by April 1st.

You will receive a Group Report from the Maker Faire team, which includes the exhibit and setup information submitted by the Makers within your group and basic fire marshal guidelines to be followed when designing your layout. Use this information to start your layout.

Optional - Meet with Maker Faire team onsite to review your space. Register here:

Thursday, March 29th, 12pm-3pm

Thursday, April 12th, 12pm-3pm

Thursday, April 26th, 12pm-3pm

Submit layout for review to by April 13th.

Receive approval for layout and confirmation that it meets the fire marshal requirements.

Review sample letter 2, include items listed, edit accordingly, and send to your group.

Plan to be onsite Friday during setup to coordinate and assist your group.

Deadline for List for Group Member entries:April 1, 2012

Deadline for Layout:April 13, 2012

Questions? Contact:

Letter 1- Introduction letter and invitation to participate as a group.

Edit the letter below as needed, and send to your group members as soon as possible.

Dear <Group Name>,

Plans are moving forward for the upcoming Maker Faire Bay Area 2012 on May 19th and 20th:

We are applying as a Maker Group for Maker Faire. As a Maker Group, we have the opportunity to showcase our group effectively and make the experience better for you and the attendees.

I am working directly with the Maker Faire team to organize our group layout and want to be sure <Group Name> is well represented.

Each exhibit within our group still needs to fill out its own entry form. Then, I’ll ensure we are all placed together have the necessary resources.

The deadline for submissions is March 20th. If you have not yet submitted your application, please go to and create an entry.

In Step 3 of the application there’s a question asking if you are part of a group; mention that you are part: <Group Name>.

Once you have created your entry, let me know so I can add you to our group list, which will be sent to the Maker Faire team.

If you need assistance while entering your exhibit or if you have questions pertaining to our group, please contact me:

<Name>

Thank you for your time in representing <Group Name> at Maker Faire!

Regards,

Letter 2 – Onsite setup details.

Edit the letter below as needed, and send to your group members a week or two before the event.

Dear <Group Name>,

Maker Faire Bay Area 2012 is just around the corner!

Before you pack up and head to the fairgrounds, please review the important information below for our group.

Setup Times:

I will be onsite to assist our group setup at these times:

Friday, May 19th from XX:00 - XX:00

Saturday, May 20th from XX:00 - XX:00

Please do your best to arrive at these times, so we can follow the layout I have planned with the Maker Faire Team. The check-in staff may not have the specific layout for our group area.

Maker Entry Passes:

You need to obtain your Maker Entry Passes before arriving at Maker Faire. Each exhibit within our group needs to get their own passes. See the Maker Toolkit for details:

Checking In:

When you arrive at the Maker Service Center, use your Maker Entry Passes to get in. Then, proceed to our area’s check in station located here: [Curators, your area check in station and map will be sent before the faire]. There, you will find out our specific location within that area.

Setting Up:

After you reach our location, find me before setting up. If I am not there, call me at <cell phone>.

See you at Maker Faire,