Work Instruction
Functional Area: Project Systems / Display Project
Purpose
Use this procedure to display an existing project.
Trigger
Perform this procedure when you need to view project structure information.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
  • Select AccountingProject SystemProjectProject Builder to go to theProject Builder screen.
Transaction Code
CJ20N
Business Process Information
The project structure consists of the Project Definition and WBS Elements arranged in a hierarchical manner. The Project Definition as well as the WBS Elements has master data associated with them.
Two types of projects will be created:
  • A construction project contains all the required accounting information pertaining to the planning, design, and construction of a building. Costs will accumulate for a project and enable the reporting and capitalization of the building.
  • A debt project contains all the required accounting information pertaining to the issuance of debt and capital leases.
There are two levels of WBS elements under the Project Definition:
  • WBS Element Level 1 will consist of the project number.
  • WBS Element Level 2 will consist of the type of expense (10 = Construction, 20 = Finance Costs, 30 = Equipment, 40 = Non-Capital Expenses). Additionally, WBS Element Level 2 will contain revenue postings (70 = Revenue). These categories may be expanded in the future.
Construction projects will post transactions only at the Level 2 WBS Elements. Debt projects will post transactions on both Level 1 and Level 2 WBS Elements.
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.

Work Instruction
Functional Area: Project Systems / Display Project
Procedure
1. / Start the transaction using the menu path or transaction code.
Project Builder

2. / Select Project Open.
Open Project

3. / As required, complete/review the following fields:
Field / R/O/C / Description
Project Definition / Conditional / Framework of data that is binding to the entire project
Example:
01122
This is the Project Definition of the WBS Element for which you want to display. You need to enter a project definition or a WBS Element (not both).
WBS Element / Conditional / Work Breakdown Structure Element
Example:
01122Z
This is the WBS element for which you want to display. You need to enter a project definition or a WBS element (not both).
4. / Click .
5. / Perform one of the following:
If You Searched By / Go To
Projection Definition / Step 6
WBS Element / Step 21
Project Builder: Project XXXX

6. / Click .
/ This will switch the screen from display to change or change to display, depending on what level of the document is active. It is a toggle button.
Project Builder: Display project XXXX

7. / Review the displayed information.
8. / Perform one of the following:
If You Want To View / Then / Go To
Basic data information / Click the tab. / Step 9
Control data information / Click the tab. / Step 11
Administrative information / Click the tab. / Step 13
Long text information / Click the tab. / Step 15
Customized fields at the WBS element level / Click the tab. / Step 17
WBS Element Overview information / Click to the right of the Overview(s): field. / Step 21
Exit this transaction / --- / Step 38
Project Builder: Display project XXXX

9. / Review the displayed information.
10. / Return to Step 8.
Project Builder: Display project XXXX (Control data tab)

11. / Review the displayed information.
12. / Return to Step 8.
Project Builder: Display project XXXX (Administration tab)

13. / Review the displayed information.
14. / Return to Step 8.
Project Builder: Display project XXXX (Long txt tab)

15. / Review the displayed information.
16. / Return to Step 8.
Project Builder: Project XXXX (Cust. enhancement tab)

17. / Review the displayed information.
18. / Return to Step 8.
Project Builder: Subproject XXXX

19. / Click .
/ This will switch the screen from display to change or change to display, depending on what level of the document is active. It is a toggle button.
Project Builder: Display subproject XXXX (Basic data tab)

20. / Click .
Project Builder: Display project XXXX (Basic data tab)

21. / Perform one of the following:
If You Want To View / Then / Go To
Basic data / Click the tab. / Step 22
Organization data / Click the tab. / Step 24
Responsibility information / Click the tab. / Step 26
Control data / Click the tab. / Step 28
Overview data / Click the tab / Step 30
Customized fields at the WBS element level / Click on the desired element in the Project Structure: Description area. / Step 33
Exit this transaction / --- / Step 38
Project Builder: Display project XXXX (Basic data tab)

22. / Review the displayed information.
23. / Return to Step 21.
Project Builder: Display project XXXX (Organization tab)

24. / Review the displayed information.
25. / Return to Step 21.
Project Builder: Display project XXXX (Responsibilities tab)

26. / Review the displayed information.
27. / Return to Step 21.
Project Builder: Display project XXXX (Control tab)

28. / Review the displayed information.
29. / Return to Step 21.
Project Builder: Display project XXXX (Over. tab)

30. / Review the displayed information.
31. / Return to Step 21.
Project Builder: Display project XXXX

32. / Review the displayed information.
33. / Click to move between tabs or click for a drop down list of available tabs to go to desired tab (Cust. enhancem…).
Project Builder: Display project XXXX (Cust. enhancement)

34. / Review the displayed information.
35. / Click .
36. / Return to Step 21.
Project Builder: Display project XXXX (Basic Data)

37. / Return to Step 21.
38. / Click until you return to the SAP Easy Access screen.
39. / You have completed this transaction.
8/7/2017
Ver: / 01_PS_CJ20N_Disp Project_0_ProjectSystems_02.udc
© University of Cincinnati / 1/22
Work Instruction
Functional Area: Project Systems / Display Project
Result
You have displayed an existing project.
Comments
None
8/7/2017
Ver: / 01_PS_CJ20N_Disp Project_0_ProjectSystems_02.udc
© University of Cincinnati / 1/22