Waterworks District No. 2, Parish of Beauregard
MINUTES
The Board of Commissioners met in a regular session held in the office of the Waterworks District No. 2, Parish of Beauregard on December 11, 2017 @ 6:00 p.m.
The Board of Commissioners was duly convened as the governing authority of said district by Vice President Billy White, who then stated that the Board was ready for the transaction of business at 6:00 pm, with a quorum being present.
Roll Call: The roll was called by Vice-President Billy White and the following Commissioners were present:
Billy White, Carol Johnson, Delores Franks, & Jeanez McLeod
Absent: President-Jerry Cooley
Others Present:Operations Supervisor-Jeremy Joffrion, Office Work Coordinator -Patricia Davis
Public Participation: There was no public participation
Approval of Minutes:
Mrs. Delores Franks, 2nd by Mr. Caroll Johnson, moved to adopt the Minutes of theNovember 9 and 13th, 2017 meeting and to forego the reading thereof, motion carried without opposition.
Approval of Financial reports:
Mrs. Jeneaz MCleod, 2ndby Mrs. Delores Franks, moved to adopt the financial reports as written for November 2017, the motion carried without opposition.
Payment authorization:
Mrs. Delores Franks, 2nd byMrs. Jeanez McLeod, moved to pay monthly invoices for December 2017, the motion carried without opposition.
Unfinished Business
Mrs. Jeanez McLeod, 2nd by Mrs. Delores Franks, moved to adopt/enter into a written lease, whereas the Beauregard Fire District No. 1, agrees to undertakes the obligations of maintenance, up keep and insuring of the District Office, the motion carried without opposition.
New Business:
i)Mrs. Jeanez McLeod, 2nd by Mr. Caroll Johnson moved to adopt the Industrial-Commercial water line Resolution #121117; the motion carried without opposition.
ii)Mr. Caroll Johnson, 2nd by Mrs. Jeanez McLeod move to adopt the Annual 2018 Holiday Schedule as written, the motion carried without opposition
iii)Mr. Caroll Johnson, 2nd by Mrs. Jeanez McLeod, moved to adopt the 2018 Projected Budget(s) as written, the motion carried without opposition.
iv)Mrs. Jeanez McLeod, 2nd by Mr. Caroll Johnson moved to adopt the Operating and Capital Outlay Resolution(s), the motion carried without opposition.
v)Mrs. Jeanez McLeod, 2nd by Mrs. Delores Franks, moved to waive the Disconnect List for Non-Payment for the month of December 2017, the motion carried without opposition.
vi)January 8, 2018 @ 5:00 p.m. date was set for Employee Evaluation(s).
Reports:
Maintenance-Jeremy Joffrion
vii)Mr. Joffrion gave an overview of work that was accomplished in the Maintenance Department.
viii)Discussed the purchase of a new Excavator with a Quick Connect, Compactor and Hydraulic Thumb.
a)Bobcat $46, 373.90 (State Contract)
b)CLN (Case) $43,286.45 (State Contract)
The Board agreed to table the purchase of a new Excavator until the January 2018. The Board was also informed that you cannot trade in old equipment on new purchases from a State contract.
ix)Mrs. Jeanez McLeod, 2nd by Mr. Caroll Johnson, moved to sell the Backhoe and the 32” Gooseneck Trailer at the scheduled auction for March 12, 2018 at 10:00 a.m., in addition to the property in Oretta, the motion carried without opposition.
x)Quotes for Four (4) new Durabook Tablets for the Maintenance Department were as follows:
(a)Staples $13, 970.88
(b)Ip Micro $14, 296.00
(c)Xplore $16,700.00
The Board tabled the tablets until further review and requested prices for less expensive tablets.
xi)Mrs. Jeanez McLeod, 2nd by Mr. Caroll Johnson move to purchase Tools and Supplies from Coburns in the amount of $5,215.90, the motion carried without opposition.
xii)Quotes to purchase a Utility Light Plant for the Maintenance Department.
a)Kellogg’s---2009 model, $3,500
b)HE------2016 model. $2,500
c)Hertz-----2011 with 2900 hours---$2,920.
d)New purchase---$9,000 with 0 hours
Mr. Caroll Johnson, 2nd by Mrs. Delores Franks, moved to purchase the Utility Plant from Hertz in the amount of $2,920 with less hours, the motion carried without opposition.
Secretary- Paula Rose
xii)The Board agreed to close the office at 2:00 p.m., December 21, 2017 for employee Christmas Party.
xiii)Discussed the late Penalties for customer’s over the postal issued, and the board agreed to leave the penalties as is.
xiv)Mrs. Jeanez McLeod, 2nd by Mrs. Delores Franks moved that customer Mr. Malcom Guillory must pay in full the past due balance before his service is reconnected.
xv)Ladies Shirt Uniforms were tabled until January 2018.
xvi)Mrs. Jeanez McLeod, 2nd by Mr. Carol Johnson, moved to purchase the telephone equipment from The Telecom Spot for $3,443.40, with Mr. Chris Dellimagine to install at $150 per hour.
a)The Telecom Spot------$3,443.40
b)Turner Telecom-Alexandria-----$3,992.00
xvii)Recording hardware tabled until January 2018
xviii)Paula will be out for vacation next week.
Adjournment:
There being no further businessMrs. Delores Franks, 2ndy by Mr. Caroll Johnson, moved to adjourn,themotion carried without opposition.
I DO HEREBY CERTIFY that the above and foregoing is a true and correct copy of the minutes of the business meeting held onDecember 11, 2017 2017 at the office for the Waterworks District No.2, Parish of Beauregard
__________,
Paula Rose-Secretary/Treasurer