Washakie County School District #2 School Board MinutesJuly 18, 2012
The Annual Budget meeting of the Washakie County SD #2 Board of Trustees was called to order at 7:00p.m. byChairman Jonna Abel. Present were board members Jonna Abel, Terril Mills,Doug Smith, Becky Cooperand Holly Nash. Also present were Superintendent Jerry Erdahl, Principal Russell Budmayr, Business Manager Jim Mayer and Administrative Assistant Neysha Lyman. Guests were Boyd Whitlock, Betty Lyman, and Rachel Hetler.
Pledge of Allegiance was led by Chairman Jonna Abel.
Adopt Agenda: Holly Nash made a motion to adopt the amended agenda with the addition of Letter J: Ratify the approval of the transfer of $40,000 from the General Fund to the Depreciation Reserve Fund and Letter K: Surplus of computers that cannot be repaired, approximately 10-15, under Discussion Agenda. Seconded by Doug Smith. Motion carried 5-0.
Guests and Patron Comments:
Reports and Recognitions:
Food Service Update: Betty Lyman updated the board on new state requirements to school lunches.
Superintendent:Mr. Erdahl added comments to the superintendent report that was included in the packet.
Business (Consent Agenda Items): Minutes of the June 25, 2012meeting were approved. Board members received copies of the statements and bills for review. Doug Smithmade a motion to approve the consent agenda. Seconded byHolly Nash. Motion carried5-0.Authorization to pay the following vouchers: General Fund warrants #16368-16403in the amount of $155,027.57; Federal Fund warrants #3220-3223in the amount of $5,763.35; Major Maintenance Fund warrants #1147-1148in the amount of $7,869.00; Hot Lunch Fund warrant #1110 in the amount of$61.71; Teacherage Fund warrants #1312-1313 in the amount of $3,049.46; Activity Fund warrants #2082-2083in the amount of $251.00.
Approved prepaid bill: General Fund warrant #16405in the amount of $40,000.
Designation of Official Depositories: Pinnacle Bank, American National, Security State Bank of Cheyenne (bus purchases), WGIF (US Bank of Montana for bond funds), Wyoming Bank and Trust of Cheyenne (bus purchase) and the Summit National Bank.
Designation of Legal Representative: The office of Copenhaver, Kath, Kitchen & Kolpitche, LLC (Tracy Copenhaver).
Designation of Newspaper: Northern Wyoming Daily News.
Approved Kaiser and Company as bus lessee for 2012-2013 bus purchase.
Business (Discussion Agenda Items):
Propane Bids: The district received two bids for 35,000 gallons of propane for the school year 2012-2013. TJ Propane was $1.449 per gallon at $50,715/year for 35,000 gallons. V-1 Propane was $1.599 per gallon $55,965/year. Doug Smith made a motion to accept the bid from TJ Propane at $1.449 per gallon. Seconded by Becky Cooper. Motion carried 5-0.
Approve Student Handbook: Holly Nash made a motion to approve the 2012-2013 Student Handbook with changes. Seconded by Terril Mills. Motion carried 5-0.
County and District Assessed Valuation: Discussion followed. The District’s assessed valuation for 2012-2013 is $36,002,356.00 which is up approximately $2 million from last year.
Second Reading of Policy 6.10- Eligibility: Holly Nash made a motion to approve Policy 6.10 on second reading. Seconded by Becky Cooper. Motion carried 5-0.
Movie Rating Policy or Procedure: Discussion followed. Mr. Budmayr will address expectations with the staff.
Discuss Insurance Coverage After Resignation or Dismissal:Discussion followed. Mr. Erdahl will be looking into this and bring back to the board in August.
Board Retreat:Discussion.
Budget Hearing:
Doug Smith made a motion to adjourn the regular meeting and go into the Budget Hearing at 8:00 p.m. Seconded by Terril Mills. Motion carried 5-0.
Budget Session started at 8:00 p.m. Holly Nash made a resolution: WHEREAS, on the 10thday of May, 2012 the budget officer filed with the Board of Trustees of Washakie County School #2 a tentative budget message for the fiscal year ending June 30, 2013 and
WHEREAS, a summary of the budget was entered into the Board Minutes, and a notice of a public hearing on such budget together with said summary was published in the Northern Wyoming Daily News, a newspaper having general circulation in the county in which the district is located, on the 12th day of July 2012, and notice was posted in three conspicuous places in the district; and
WHEREAS, a public hearing was held concerning such budget on the third Wednesday in July at 8:00 p.m., at which time all interested parties were given an opportunity to be heard.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Washakie County School District #2 that such budget, as revised, if applicable, is hereby adopted and, subject to future amendments, is in effect for the fiscal year ending June 30, 2013.
BE IT FURTHER RESOLVED that the following appropriations are made as of and for the fiscal year ending June 30, 2013, and that those respective expenditures applicable to each department and fund shall be limited to the amounts hereby appropriated, subject to future amendment.
Appropriations:
General Fund$3,100,000.00
Special Revenue Fund (s)333,854.00
Teacherage 25,868.00
Capital Projects Fund (s)177,570.00
Food Service Fund103.539.00
Pupil Transportation______
Trust Fund (s)32.556.00
Pupil Activity Fund (s)45,000.00
Total Appropriations$3,815,387.00
BE IT FURTHER RESOLVED that after deducting all available cash and estimated revenues, the following amounts must be raised through general taxation, and that such levies as are required to provide such amounts are hereby authorized as of and for the fiscal year ending June 30, 2013.
Amounts to be raised:
General Fund$900,059.00
Special Revenue Fund (s)$
Debt Service Fund (s)$
Capital Project Fund (s)$
$900,059.00
Terril Mills made a motion to go back into the regular Board meeting. Seconded by Holly Nash. Motion carried 5-0.
Chairman Jonna Abel called the regular meeting back to order at 8:09 p.m.
Board Retreat: Board Retreat will be August 6th, 2012 at 6:30 p.m. at Jonna Abel’s house.
Personnel:
- Approve the Resignation of Aaron Abel asMS/HS Social Studies Teacher: Terril Mills made a motion to approve the resignation of Aaron Abel with regrets as MS/HS Social Studies Teacher while returning for the 2012-2013 Basketball Season as Head Coach for this year only. Seconded by Holly Nash. Motion carried 5-0.
- Amend the Approval of Advertising of the MS/HS Social Studies Position: Terril Mills made a motion to amend approval of the advertising for the MS/HS Social Studies Position. Seconded by Holly Nash. Motion carried 5-0.
Ratify the approval of the transfer of $40,000 from the General Fund to the Depreciation Reserve Fund: Becky Copper made a motion to ratify the approval of the transfer of $40,000 from the General Fund to the Depreciation Reserve Fund. Seconded by Terril Mills. Motion carried 5-0.
Surplus of computers that cannot be repaired: Holly Nash made a motion to approve the surplus of 10-15 computers that cannot be repaired. Seconded by Terril Mills. Motion carried 5-0.
AugustBoard Agenda Items: Review Open Enrollment Figures. Designate Federal Program Directors. Approve Isolation Requests. Approve WSBA Resolutions and Delegate. Approve Bus Routes. Board Retreat.
Meeting Was Adjourned: Becky Cooper made a motion to adjourn the meeting at 8:23 p.m. seconded by Holly Nash. Motion carried 5-0.
Sincerely,
______
Jonna Abel, Chairman
______
Neysha Lyman, Board SecretaryHolly Nash, Clerk