.SWIM WAIKATO BOARD Inc.
MINUTES OF MEETING Monday 11thJanuary 2010
held at Hamilton Boys High Cricket Pavilion – 6.15pm
PRESENT:Tim Rogers (President),Mike Holcroft (Chairman), Joy Thompson (Sportsforce), Julie Richards (Publicity), Jenny Lornie (Competitions), Stu Woods, Curtis Edgecombe, Hamish Gordon, and Kate Thorn (Administrator)
APOLOGIES: Carolyn Edwards, Jan Missen - Accepted
WELCOME: Mike welcomed Shona Hutt and Humphrey Pullon to the meeting.
Meeting discussed the best way of utilising the sponsorship that has been received from Gallagher Group and Charitable Trust.
Swimmer and Coach Development
Team Uniform – Representative Shirts to be worn for all National finals. Club uniform to be worn at National Heats.
Promote Team atmosphere at National meets.
Mentoring – perhaps another coach could be used.
Scholarships offered to attend: Australian Coaches Conference, NZ SCAT Conference, SNZ Education Clinics (Auckland).
Look at possible Schools Relay meet, Open Water Competition,
NZ Secondary Schools Tournament Week – see what information we can find out.
Perhaps some funding could be used for the new KiwiSport incentive
Perhaps form a Junior AquaKnights – under 650
Subsidise Junior AquaKnights – select at the end of year.
Funding:$20,000.00
$3,000.00SportsForce
$7,000.00Coach Scholarships
$10,000.00Extras
Things to be looked into:
Top 30 on Xcelerate12yrs & under
12maleunder 650 FINA
12femaleunder 650 FINA
6 next top wildcards
Humphrey and Shona left the meeting
Announcement to be made 2nd week in February 2010-02-04
Letter to be formulated to Presidents
Polo shirts:Waikato logo on left breast with Gallagher in orange on Back and Perry’s on sleeve.
Minutes of Board Meeting 14th December 2009 – MovedRogers / Holcroftthat the minutes as circulated be accepted as a true and correct record. Cd.
REPORTS:
TECHNICAL:
Moved Rogers / Thompson the ratification of Technical Exams Cd.
Price to be obtained for new AOD Printer.
RECORDER:
Moved Woods / Gordon that the Records as presented for ratification be approved. Cd.
DEVELOPMENT
Development Panel have not held a meeting.
Open Water – final details still being formulated.
Lake Karapiro has been booked for 2010.
FINANCIAL
1.SNZ Open Water Entries - $260.00
2.Pre Xmas refund - $25.00
3.HCC – Pool Hireage - $2,842.00
Moved Rogers / Edgecombe the above payments Cd.
SPORTSFORCE
Moved Thompson / Gordon the acceptance of written report Cd.
COMPETITIONS PANEL
Jenny verbally reported.
Competitions Panel will re-discuss break timing and report back after Waikato Junior Champs.
PUBLICITY
Julie reported that she has had some success with the Waikato Times.
GENERAL
1.NZ Sign Co.-new screen for Waterworld - main wording to be “Swim Waikato – Proudly supported by Gallagher
Moved Gordon / Rogers Cd.
2.Hamish Gordon to consider SNZ Junior Team Manager position.
Meeting closed.
Signed as a true and correct record of the Swim Waikato Board meeting held 11thJanuary 2010.
Signed: ...... Dated: / /2010.
Correspondence:
3 Regions
1.Message from RDC
SNZ
1.SNZ Junior Champs contract signed and returned to SNZ.
2.SNZ recruits world class coach
3.SNZ Authorisation to travel / compete overseas for J. & A. Pullon and E. Wilson –
Aust Open Water Champs.
4.SNZ – Open Water swimsuit requirements – no change
5.SNZ – Epic Swim Meet – Taupo – inc. of SNZ open water champs
6.Response to Mike Byrne re Sportsforce – sent 5 monthly reports, SportsForce 6
monthly review
General
1.Perry Foundation – donation of $30,000 advised will be forthcoming late January
2010.
2.Kim Brown – looking for Oliver Brown’s Spring Series 2nd placing cheque. Have
asked Cambridge and Fairfield as to where this may be.
3.Mike Ardern – letter of thanks and advising his success at the World Short Course
Competition in Rio de Janiero.
4.Entries for Pre Xmas Meet
5.Entries for Wk Juniors
6.Entries out for SNZ Open Water
7.Onehunga – advising to reimburse club for overpayment at Pre Xmas Meet.
8.New Secretary of Fairfield Swimming Club – Alison Harris
9.T. Balvert, J. Pullon, Matthew Stanley - $100 for grant towards Oct SNZ Camp.
10.Gallagher Group and Gallagher Charitable Trust – letter of thanks and return of
Advertising Agreement
11.Memo to Matamata and Thames – returning Bonds from Auckland Jnr Champs.
12.Payment to Clive Power – RDC expenses for 3 Regions.
13.V. Morrison – reimbursement for Div II expenses.
14,KiwiSport – draft consultation plan
15.Hamilton Canvas Quote for Screen - $208.13 & NZ Sign Co. $1320 +
16.Economic Development Ministry – sending reviewed accounts for lodging.
17.Feedback from Trust Waikato
18.Charities Commission – sending paperwork to obtain Charitable Status.
19.Trust Waikato – 2010 Grant application and information.
20.Graham Price – SCAT – seeking Conference information.
21.Development Camp 19.01.10 at St Peter’s forms and payment. All forwarded to
Tom Fronek and monies banked.
22.Note to Competitions Panel from Tom Fronek regarding the change of break between
sessions.
23.Piopio seeking Course dates
24.To Clubs regarding – Swim Waikato Poolside Team Managers still required and
Swim Waikato Awards – close 28th February 2010.
25.2nd Quarter affiliation accounts sent out – due 20.01.10
26.Response to letter from Opunake parent seeking exemption for non LC times for 3
Regions – Meet Director advised – no exception.
27.Transfers:Anahera and Jaquan Nin - transferred to Fairfield Swimming Club
Jade Webber-Taufale - transferred to Hamilton Swimming Club
Summer Kendall - transferred to Ace Swimming Club
WAIKATO TECHNICAL PANEL
REPORT TO BOARD MEETING, 11 January 2010
Arising from the last Board Meeting:
John Pike: At the Long Distant Meet, the comment made by John was not constructive and not in good taste. However, as Meet Director, I chose to ignore the comment as I did not believe any gain could be made from any discussion with John and the Meet needed to start without any unnecessary delays.
I cannot see any reason for writing a letter of reprimand or request for an apology as this may just create a “storm in a teacup” situation.
I suggest that the incident just be recorded in case another such incident occurs. If such outbursts become a frequent occurrence then action could be taken.
New Business: AOD printer
Frequently, at Meets, the AOD printer switches itself off. This can become frustrating for the AOD operator and the Referee. The reason for this happening could be that it is near the end of its life.
Suggestion: A replacement be purchased or service and maintenance be sought for the printer.
Officials for Ratification:
IOT – Joanna Little – Rovers
Gavin Ion - Ace
Carol Kiekebosch - Ace
Timekeepers
Anita M Litchfield Hillcrest
Michelle L Coombes Hillcrest
Samdra M Petrin Hillcrest
Melissa Z Young Hillcrest
Ineke Jocobsen Hillcrest
Dick Breukink Ace
Tim Goodson Cambridge
Angela ReedTe Kuiti
Wayne La RocheTe Kuiti
Rachel StubbsTe Kuiti
Sally DebenhamCoromandel
Michelle AttwoodCoromandel
Sharon TannerWhangamata
Soroya McGallAce
Richard LeachMatamata
Female 1111 1500 Free
20:23.37Casey Donoghue16/11/1996ACEWK
20:19.76**Sophie A. Pulford at Thames Cl27/10/2009THAWKWK
ub Nite
Female 1414 50 Fly
30.36Jade Tuwhangai 2009 Auckland Winter SC Champs22/08/2009FFDWKWK
29.50**Helena D. Gasson at 2009 New Z27/09/2009THAWKWK
ealand Spring Competition
Male 1313 400 Free
4:25.71Bradlee L. Ashby 2009 Swimming BOP Open SC 24/07/2009HAMWKWK
Championships
4:20.37**BRADLEE L. ASHBY at 2009 New Z27/09/2009HAMWKWK
ealand Spring Competition
Male 1313 1500 Free
17:00.53Bradlee L. Ashby 2009 Swimming BOP Open SC 24/07/2009HAMWKWK
Championships
16:51.77**BRADLEE L. ASHBY at 2009 New Z27/09/2009HAMWKWK
ealand Spring Competition
Male 1313 200 Fly
2:19.08Bradlee L. Ashby 2009 Swimming BOP Open SC 24/07/2009HAMWKWK
Championships
2:18.77**BRADLEE L. ASHBY at 2009 New Z27/09/2009HAMWKWK
ealand Spring Competition
Male 1313 400 IM
4:56.91Bradlee L. Ashby 2009 3 Regions Grand Prix Final5/09/2009HAMWKWK
4:51.29**BRADLEE L. ASHBY at 2009 New Z27/09/2009HAMWKWK
ealand Spring Competition
Male 1616 100 Free
53.46Jonathan R. Pullon1/08/2008FFDWKWK
53.46**Murray Pretorius at 2009 New Z27/09/2009FFDWKWK
ealand Spring Competition (NOW JOINT RECORD HOLDER WITH J. PULLON)
Male 1616 50 Fly
26.51Murray Pretorius 2009 Waikato Winter Short Course 7/08/2009FFDWKWK
Championships
26.25**Murray Pretorius at 2009 New Z27/09/2009FFDWKWK
ealand Spring Competition
Male 1616 100 IM
1:01.27Murray Pretorius 2009 Waikato Winter Short Course 7/08/2009FFDWKWK
Championships
1:00.78**Murray Pretorius at 2009 New Z27/09/2009FFDWKWK
ealand Spring Competition
Comment:
Initially, the results file for the NZ Spring Competition had an age-up date of 31/12/2009 rather than the date of the meet (27/9/2009). Accordingly, the new records above for Helena, Bradlee and Murray weren’t identified.
RECOMMENDATION
That the above times be ratified as new Short Course Age Group Records
SportsForce Report
(Swim Waikato Board Meeting 11th January 2010)
(as at 7th January 2010)
Sport Waikato was closed from 23rd December to 6th January.
Chris will be back in the office on 11th January 2010.
Squads / Courses / Clinics/ Camps Planned / completed or in progress
1) Chris will beplanning further technique clinics throughout the summer season. Further dates, details and
venues will be advised.
Swim Clubs
1)Chris has planned another visit to the Hillcrest Swim Club to support their coach. This is a follow up visit to
the one on 9th December.
2)Chris visited Huntly Swim Club 14th December – for coach mentoring and also ‘evidence gathering’ for a coach that is likely to continue to the next level at the club
3)Chris visited the Whangamata Swimming Club on 15th December for coach mentoring to the entry level coaches needing support.
4) Chris is still trying to put together a swim clinic for the Tokoroa Swim Club as noted in last report.
Schools
Due to current school holidays no school visits have taken place.
Swimming New Zealand / Water Safety New Zealand
1) The following are a list SwimStart and teacher PD sessions for the start of the New year as were organized
from the last report As these courses are now starting to get popular Erin Luce is going to tutor some of the
courses which Chris has organized. The reduction in cost has made it more attractive and affordable
($80 for first teacher with a manual and then $50 without)
a) Swimstart at Karapiro on 4th January
b) Swimstart at Cambridge & Lemington Schools 10th January
c) Swimstart pool session for both Cambridge & LemingtonSchool 18th January
d) SwimStart at PuketeSchool 25th Jan
e) SwimStart at St Josephs Morrinsville 28th Jan
f) Swimstart at Saint Andrews middle School 28th January
g) PD session with Maeroa Intermediate 3rd February
h) SwimStart Karapiro Primary 4th February part one
i) PD session Tokoroa North 8th February
j) Swimstart for PuketahaSchool 8th & 9th February
k) SwimStart Cambridge Primary 10th February part one
l) SwimStart Cambridge Primary/Karapiro part two.
2) The following courses have been organized for the Waikato region
a) ASTA – Waterworld 24th January 2010
b) ASTA – Waterworld 14th March 2010
Sport Waikato
1) Office closed 23rd December and reopened 6th January
Other
1) Chris had the Coaches catch up newsletter (due 1st January) distributed just before Christmas