Voyage Academy Charter School

MINUTES

Voyage Academy Charter School

Board Meeting

January 17, 2013

6:42 p.m.

Board Members / April Olson – Chair, Mindy Hamblin – Vice Chair, Ashley Roberts– Secretary,
April Hanks – Treasurer, Melissa Kelley – Key Holder, Anna Stanton-Trustee, Seth Finlinson – Trustee
Absent:
Visiting: Stacee Phillips and Jeff Biesinger
1.  Welcome – Ashley Roberts
“Unless someone like you cares a whole awful lot, nothing’s going to get better it’s not.”
Mission Statement
The mission of Voyage Academy is that through Expeditionary Learning, children will explore
Life Skills and gain personal responsibility. As they strive for excellence in the molding of their future, they will become honest, compassionate and respectful seekers of learning.
2.  Informational Items
a)  Calendar and Events
January 23rd – Mtg. with Dirk @ Syracuse Library @ 10 am
January 24th – Library Mtg. @ 4 p.m.
January 25th – Finance/Admin Mtg.
February 6th – Parent Mtg. @ 6:30 p.m.
Board Mtg. 7:30 p.m.
February 11th – Charter School Capital Day
February 13th and 14th – Site Seminar, Denver
February 18th – Open Enrollment Closes
February 27th to March 2nd – Conferences
March 7th – Acceptance Letters Sent Out
March 9th – Charter School Career Fair @ Summit Academy High School
March 21st – Teachers-Teachers Career Fair USU
March 22nd – Teachers-Teachers Career Fair BYU
October – Conference
b)  Check List
Student Information System – not sure where it stands
c)  Approval of last board meeting minutes
Motion to approve the last board meeting minutes for January 3rd by Ashley Roberts, and a second by a Seth Finlinson. Motion passed. Votes unanimous.
3.  Public Input/Comments
None
4.  Discussion Items
a)  Director’s Update
·  Program designed by the USIMAC. They will provide info in Braille and large print. Fee is based on student enrollment. $300-400 per year. Conference with Hollie Murdock.
·  Gun Regulations in Utah. Cannot create a policy banning guns. If a person has a concealed weapons permit they aren’t required to disclose this information to anyone, including administration. In fact if they do it is actually violating the terms of having a concealed weapons permit. If carrying gun, it must be on you.
·  Post on the doors that they support current gun laws so there could possibly be guns on campus.
·  Emergency Response Plan. It must be complete, certified, and submitted to the Charter School Director’s office by July 1st. This plan must be sent out yearly. Backpacks with information inside classes like DSD. Emergency Location??? Talk to Pres. Hollist about using Stake Center across the street.
·  Snow days? How are we going to handle this? Teacher work days, we could use one of those if needed? Follow Davis County School District but the option to cancel if needed.
·  Feb. 11th Charter School Day on the Hill
·  Computer Adaptive Assessment System is designed for Utah to measure common core standards.
-  Summative Adaptive Assessment – Will replace CRT’s (grades 3-12 administered in the Spring)
-  Interim – Optional online assessment given in the Fall and midyear and used to evaluate students learning of common core (more accurate picture of students growth)
-  Formative Assessment – designed to replace and expand UTIPS
·  Assessment Director’s meeting on Jan. 31st. Still receiving more info on that.
·  Saturday March 9th from 9-2pm is a charter school job fair at Summit Academy High. You can request reimbursement. $200. Put on by UAPCS and teachers-teachers.
·  Grant for Live Scan - $15,000 – Due February 15th
·  Health Insurance Doug Bronson – Heiners Insurance.
·  Going with 401K – Crossroads (Clint)
·  Met with Paul Richins with Curriculum Company
-  Envisions Program—he will be getting us more info
b)  Marketing Committee
·  Fliers (are they being delivered?)
·  Mailers – Postcards
·  Banner
c)  Founding Members
·  Plaque
·  Lottery
Kitchen/Food Crew
·  Andy and Jill Hale
·  Jamie Abshire
·  Anna Slater??
Safety/Security Crew
·  Leilani Burnell
·  Sonya Evans
Parade Committee
·  Sonya and Chauncey Evans
·  Monica Moore
Library
·  Jenny Talbot
·  Mirinda Kendrick
Procurement
·  Julia Bar???
Marketing
·  Shamra
·  Mike and Trina Sheen
d)  Mascot
Voyage Vikings
e)  Finance Committee
·  Risk Management Insurance
·  Per diem for travel and food
$30 for in state/$40 out-of-state/$45 for premium cities out-of-state
·  Vericart/$24 a month
·  Reimbursement
Susan – Gift Cards/Stipend
·  Finance Meetings twice a month
f)  Marketing Committee
·  Fliers (are they being delivered?)
·  Mailers – Postcards
·  Banner
·  Floats - Monica Moore - $1500
·  Facebook and e-mails for enrollment
·  Smaller signs for enrollment in yards
·  Business Cards
·  Thank you cards
·  Brochures
g)  Policies
·  Administration of all state mandated tests in an ethical manner
·  Attendance
·  Employment of substitute teachers
·  Field work and overnight policy
·  Internet safety policy
·  Other food sales on campus
·  Parent involvement
·  Religion in the curriculum and school sponsored activities
·  Religious expression
·  Special education
·  Staff dress code
·  Volunteer dress code
·  Standardized testing
·  Substitute teacher policy
·  Tv and movie viewing policy
·  Vending machine policy
·  Discipline, harassment, bullying, suspension, expulsion, and parent notification policy
·  Termination policy
·  Dress code policy
·  Acceleration policy
·  Retention policy
I, Melissa Kelley motion to approve the above listed policies as written, with a second by April Hanks to approve the above policies as written. Motion approved. Votes unanimous.
h)  Committee/Crew Updates
5.  Action Items
6.  Questions/Concerns
7.  Executive Meeting
8.  Adjourn
Motion to Adjourn by Ashley Roberts, with a second by Seth Finlinson.