VILLAGE OF SAYWARD
MINUTES
REGULAR COUNCIL MEETING
MAY 19, 2010 7:00 PM
VILLAGE OFFICE
601 KELSEY WAY
PRESENT: Mayor John MacDonald
Councillor Debbie Coates
Councillor Rosemary Croteau
Councillor Norm Kirschner
Councillor Al Braybrook
IN ATTENDANCE: Cameron Cairncross, CAO
Jody Atchison, Clerk/Receptionist
Mike Atchison, Public Works Foreman
Diane Mason, Deputy Clerk/Finance Officer
The Regular Council meeting was preceded by the Inaugural meeting.
1. CALL TO ORDER.
Mayor John MacDonald called the meeting to order at 7:08 pm.
2. PUBLIC INPUT.
Nil
3. INTRODUCTION OF LATE ITEMS.
Nil
4. APPROVAL OF AGENDA.
MOTION R10/109
MOVED and SECONDED
That the Agenda for the Regular Meeting of Council held May 19, 2010 be approved.
CARRIED
5. MINUTES OF PREVIOUS REGULAR MEETING.
5.1 - Minutes of the Regular Meeting of Council held May 5, 2010 and the Minutes of the Special Council Meeting of May 10, 2010
MOTION R10/110
MOVED and SECONDED
That the minutes of the Regular Meeting of Council held May 5, 2010 and the Special Minutes of Special Council Meeting of May 10, 2010 be adopted.
CARRIED
6. PETITIONS AND DELEGATIONS.
6.1 - Sy Pederson made a presentation on the film in the White River Grove.
6.2 – Mr. Moeller presented the 2009 Annual Audit
MOTION R10/111
MOVED and SECONDED
That the auditor’s report be received for information.
CARRIED
7. CORRESPONDENCE.
7.1 – Letter of Support for Private Members Bill by MP Malcom Allen
MOTION R10/112
MOVED and SECONDED
That staff send a letter of support for the Private Members Bill by MP Malcolm Allen to the Federal Government asking for a GST exemption on the purchase of red label poppies on behalf of the Royal Canadian Legion.
CARRIED
8. COMMITTEE REPORTS AND STAFF REPORTS.
8.1 MIFLAG – Croteau
MOTION R10/113
MOVED and SECONDED
That Council receive Councillor Croteau’s verbal report for information.
CARRIED
8.2 Harbour Authority – Croteau
Next meeting held on the last Sunday of the Month.
8.3 Vancouver Island Regional Library – Coates
Next meeting being held on June 19, 2010.
8.4 Regional District – MacDonald/Coates
MOTION R10/114
MOVED and SECONDED
That the SRD report for May 19, 2010 be received for information.
CARRIED
8.5 Mayor’s Report
MOTION R/115
MOVED and SECONDED
That the Mayor’s report for May 19, 2010 be received for information.
CARRIED
8.6 – Councillor Croteau representing the Kusam Klimb Committee
MOTION R10/116
MOVED and SECONDED
That a $50.00 dollar donation be made to the Kusam Klimb Committee for a Sayward area participant.
CARRIED
8.7 Staff Reports
8.7.1 – Cameron Cairncross, Chief Elections Officer – May 8, 2010
By-Election Chief Election Officers Report
MOTION R10/117
MOVED and SECONDED
That the report of the Chief Election Officer for May 8, 2010 by-election be
received for information.
CARRIED
8.7.2 – Bi-monthly Recreation Report of the Recreation Supervisor
MOTION R10/118
MOVED and SECONDED
That the report of the Recreation Supervisor be received for information.
CARRIED
8.7.3 – Cameron Cairncross, CAO – Changing the Timing of the CAO’s
Monthly Reports
MOTION R10/119
MOVED and SECONDED
That the CAO’s monthly reports be changed from the second council meeting of
the month to the first council meeting of the month.
CARRIED
9. UNFINISHED BUSINESS.
Nil
10. NEW BUSINESS.
Nil
11. BYLAWS.
11.1 – Cameron Cairncross, CAO – Bylaw No. 212
MOTION R10/120
MOVED and SECONDED
That the Bylaw No. 212 be received for information.
CARRIED
There was general direction to staff to investigate whether the connection fee of cost plus with a minimum charge of $300 is still relevant since this bylaw was passed in 1990.
12. PUBLIC QUESTION PERIOD.
Nil
13. ADJOURNMENT.
13.1 - Adjournment
MOTION R10/121
MOVED and SECONDED
That the Regular Meeting of Council of May 19, 2010 be adjourned.
CARRIED
The Regular meeting of Council was adjourned at 8:11 pm.
______
Mayor John MacDonald
______
Cameron Cairncross, CAO
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