VILLAGE of SAVONA
15 McCoy Street – PO Box 411
Savona, NY 14879
607-583-2124
607-583-2617 Fax
September 15, 2016
The regular meeting of the Board of Trustees was called to order at 7:00 PM at the Village Hall by Mayor Scott.
PRESENT: Deputy Mayor: Donald Walker
Trustees: Charity L Beebe and Christopher McCann
ABSENT: Mayor: Brian Scott
ALSO PRESENT: VCT Susette Harrian, Mary Finch, Hal Bailey, Animal Control Officer Carl Tuttle, and Greg BeGell.
Deputy Mayor Walker led the Pledge to the Flag
PUBLIC SPEAKERS:
· None
MINUTES:
Motion made by Tr. McCann, seconded by Tr. Beebe and adopted by roll call vote that the August 11, 2016, Regular Monthly Meeting minutes be adopted in their entirety; “Yea” = 3; “No” = 0.
TREASURER’S REPORT:
Motion made by Tr. Beebe, seconded by Tr. McCann and adopted by roll call vote that the August 2016 Village Finance Report be adopted in its entirety; “Yea” = 3; “No” = 0.
BOARD REPORTS:
Tr. McCann –
· Some people are talking about that house; Lykes; wanted to know the status of the concern from a few months back
· Sidewalks are okay
· Fire Department – medic 20 has been out of service; Tr. Beebe added that there was a maintenance check on AMKUS equipment today
Tr. Walker –
· Street Light; previous 2 have been fixed; 44 West Lamoka and one on Maple St
· Building & Grounds; holding off on his list of repairs until we have hired a new maintenance person
Tr. Beebe –
· Drains: still waiting on Center St drain; still has a cone; still needs repair
Mayor report by Deputy Mayor Walker –
· Sewer Project; read a letter of support from NYS Department of Health for our proactive interest in a sewer system
· Savona in the Park/Christmas Magic; we are in need of a board member to commit to being a part of the committee and to attend the meetings
· Energy Audit; there were a couple of slight changes due to quantity changes and a manufacturer change; order should be placed next Monday
· Safety Committee; we are in need of couple more volunteer members; would like to see them meet at least quarterly or semi-annually
· Playground Equipment; the school has given us a piece of equipment and it will be installed in the spring
· Orkin; they have been back for a second time for treatment; they did comment that it is going to take a few more treatments
· Postcards; water billing for September will be on the postcard system
· Mary Finch asked how we are going to get the “FYI” information from the back of the current billing to the public; she understands that information will be made available on the website; not all residents have access to the internet or a computer; especially the elderly; several options were discussed
Fire Department report was read by Deputy Mayor Walker for August 2016:
EMS: 12
Mutual Aid: 4
Hazardous Condition: 3
Misc. Fire: 1
Motor Vehicle Accident: 2
Total Calls: 22
Calls to Date: 180
Mutual Aid Given: 4
(Campbell 3/Bath 1)
Received Mutual Aid: 0
Average Response Time: 3.54 minutes
Court report for August 2016 as read by VCT Harrian:
Report $4,984.00
Closed Cases 21
Opened Cases 36
Traffic Diversion Program $300
Bail Held $0
Code Enforcement Officer Report for August 2016 as read by Deputy Mayor Walker:
Hours Involved 16.5
Permits Issued: 1
Construction Inspections: 14
Complaints Investigated: 0
Mileage: 55
Water Department report for August 2016 as read by Deputy Mayor Walker:
Hours Involved: 59
Water Permits: 0
Water Inspections: 9
Complaints Investigated: 3
Mileage: 340
· Tr. McCann asked why the mileage was so high; wanted to know if it was from Elmira; the information is in the voucher
Animal Control report for August 2016 as reported by Deputy Mayor Walker:
Complaints: 1
Strays: 1
Action Taken:
Seized: 1
At Large: 1
Mileage: 42.6
Town of Bath report August 2016 by Hal Bailey:
· Working on annual budget; had one workshop already; next one is 9/22 at 4:30
· Will fill the part time code enforcement position soon
· Freeman Hollow Rd culvert has begun and the detour is in place.
· There was a bridge dedication in Kanona
· Requested Mayor Scott to submit his letter of request for the Fire Protection Contract for the next budget workshop
OLD BUSINESS:
RESIGNATION ZONING BOARD:
Deputy Mayor Walker read the resignation letter of Mary Finch as a Zoning Board Member and requested a motion to accept. The resignation is effective immediately.
It was moved by Tr. McCann, seconded by Tr. Beebe and adopted by roll call vote to accept the resignation of Zoning Board Member Mary Finch; “Yea” = 3; “No” = 0.
TRUSTEE POSITION:
Deputy Mayor Walker stated that we need a motion to accept the mayoral recommendation of Mary Finch for the vacant trustee position to be filled until the March 2017 election. The term shall be effective September 15, 2016 through March 31, 2017; “Yea” = 3; “No” = 0.
OATH OF OFFICE:
VCT Harrian gave the oath of office to Mary Finch as Trustee for the term of September 15, 2016 to March 31, 2017.
DOG LAW:
Deputy Mayor Walker stated that Mayor Scott will set a meeting with Animal Control Officer Carl Tuttle to review and make necessary changes to our local law and present to the board when complete.
FIRE DEPARTMENT APPLICATION:
Deputy Mayor Walker stated that Mayor Scott has met with the attorney regarding this matter. He is going to send a letter to the fire department regarding the discussion and the process of doing a fire department application.
MASSI’S REPLACEMENT OF TREES:
Deputy Mayor Walker stated that Mayor Scott reported that Israel of Massi’s will be coming in late September/early October to prune/trim the trees and at that time he will discuss the status of the replacement of the dead trees.
MAINTENANCE POSITION:
Deputy Mayor Walker stated that Mayor Scott has received 3 applications for the position and will be making a decision soon. He will contact the applicant and get them started very shortly.
NEW BUSINESS:
BATH TOWN MEETING ASSIGNMENT:
Tr. McCann is to attend the October 11, 2016 at 7:00 pm Town of Bath meeting.
PARK ASSIGNMENT:
Tr. Walker is to open and close the park for the month of October 2016.
TAX COLLECTION UPDATE:
Tax Collector Harrian stated that as of September 13, 2016 we have received tax money for 262 of 305 properties; total collected $168,819.61 of the tax warrant. The total outstanding is $34,878.80. There has been one adjustment done to the warrant which is the Time Warner tax bill. Per the franchise agreement, they do not get charged the yearly tax. The amount of the Time Warner tax bill that was adjusted was $426.80.
MUNICIPAL SHELTER INSPECTION REPORT 2016:
Deputy Mayor Walker read the inspection report. He stated it was unsatisfactory and read over the 4 infractions. He asked Animal Control Officer Tuttle if he had any information on the report; ACO Tuttle stated some of the kennels were rusted or cracked and she has replaced them and the lease agreement she could not find her copy. ACO Tuttle also stated that he talked to her today and everything was okay and the inspector has not been back to follow up on the infractions. Deputy Mayor Walker asked for a motion to accept the report. Tr. Beebe asked if we wanted to do that without the corrections. Deputy Mayor Walker stated that we have to accept the report as it written.
It was moved by Tr. McCann, seconded by Tr. Finch and adopted by roll call vote to accept the Municipal Shelter Inspection Report of 2016; “Yea” = 4; “No” = 0.
EES, INC. BUDGET REQUEST:
Deputy Mayor Walker stated Environmental Emergency Services, Inc. of Chemung, Schuyler and Steuben Counties is requesting our support again. This request is for the 2017 budget. They ask for $500 every year and we usually approve $100. The board wanted to review the report before they decided on the request. Deputy Mayor Walker asked for a motion to table the matter until further review.
Motion made by Tr. McCann, seconded by Tr. Beebe and adopted by roll call vote to table the request until next month’s meeting; “Yea” = 4; “No” = 0.
JCAP GRANT APPROVAL:
Deputy Mayor Walker stated that we need to do a resolution stating that the court office can apply for the JCAP grant that is required. They are applying for supplies and new equipment.
Motion made by Tr. Beebe, seconded by Tr. Finch and adopted by roll call vote to resolve that Justice Horton can apply for the J CAP grant; “Yea” = 4; “No” = 0.
MANDATORY SAFETY SEMINAR TRAINING:
Deputy Mayor Walker stated that we need to approve Mayor Brian Scott and Alyssa O’Dell to attend the safety training at the Town of Corning on September 20, 2016 from 8 AM to 12:30 PM.
It was moved by Tr. McCann, seconded by Tr. Beebe and adopted by roll call vote to approve the safety training for Mayor Brian Scott and Alyssa O’Dell; “Yea” = 4; “No” = 0.
TRAINING FOR E-MAILS IN THE 21ST CENTURY:
Deputy Mayor Walker stated that we need to approve Tr. Christopher McCann to attend the training at Southern Tier Central Regional Planning & Development Board in Corning on September 20, 2016 from 5:30 PM to 8:30 PM.
It was moved by Tr. Beebe, seconded by Tr. Finch and adopted by roll call vote to approve the training for Tr. McCann; “Yea” = 3; “No” = 0; “abstain” = 1.
QUARTERLY COURT STATUS REPORT:
Deputy Mayor Walker stated that VCT Harrian has completed the first court status report for 2016-2017. The budgeted amounts for revenue and expenses are $20,750.00 and 19,064.00 respectively. The revenue collected to date is $3,965.00 and the expenditures are $3,341.01. They are in the black by $323.99 with the Driver Diversion Program and in the red $576.01 without the Driver Diversion Program. We will continue to review court revenue quarterly to assure that they stay on target.
It was moved by Tr. McCann, seconded by Tr. Beebe and adopted by roll call vote to accept the 1st quarterly court status report for 2016-2017 as stated; “Yea” = 4; “No” = 0.
LEAF & BRUSH PICK UP:
Deputy Mayor Walker announced that the following days will be the annual leaf and brush pick for the village:
· Friday, October 28, 2016
· Friday, November 18, 2016
Motion made by Tr. Beebe, seconded by Tr. McCann and adopted by roll call vote to accept the dates for leaf and brush pick up; “Yea” = 4; “No” = 0.
ZONING BOARD MEMBER:
Deputy Mayor Walker stated that with the recent appointment of Mary Finch as a trustee, we are now in need of a member for the zoning board. If you know of anyone that is interested or you think would make a good member please let Mayor Scott know and he will contact them.
CONTRACTS:
Deputy Mayor Walker stated that Jarvis Barney did come in to the office and clarified our two questions regarding his bid application for the On Call Contract. The annual payment for both years is $2,205.00 to be paid quarterly; this is no increase from last year’s contract. The other question was on his after-hours labor rate; the rate is $20.00 per hour; this is no increase from last year’s contract. Mr. Barney entered the numbers in the documents and initialed the correction.
Motion made by Tr. Beebe, seconded by Tr. Finch and adopted by roll call to accept the contract with Jarvis Barney for the two year On Call contract for December 1, 2016 through November 30, 2018 per the bid that was submitted with above stated corrections “Yea” = 4; “No” = 0.
TRANSFERS:
VCT Harrian read and explained the following transfers:
A9040.8 Workman’s Comp to A9040.81 Workman’s Comp, $152.00
Motion made by Tr. Beebe, seconded by Tr. McCann and adopted by roll call vote to do the transfer(s) as stated “Yea” = 4; “No” = 0.
BILLS:
VCT Harrian read the following:
Fund A $10,585.81 Fund F $2,861.83
As Annexed in Abstract #4; Dated September 15, 2016
Deputy Mayor Walker stated that Mayor Scott has noted that he is not in agreement with 3 vouchers and after review, he is also not in agreement with 3 vouchers and that he would like to have a motion to pay the bills excluding the following vouchers until further information can be received:
General Fund Voucher #120 Amount $29.70
Water Fund Voucher #55 Amount $184.14
Water Fund Voucher #56 Amount $363.00
Motion made by Tr. McCann, seconded by Tr. Finch and adopted by roll call vote that the bills be paid as per the approved abstract excluding the above stated 3 vouchers; “Yea” = 4; “No” = 0.
The board discussed how to see the bills prior to the meeting so that they can have a full review before they have to vote on paying them. There were many ways discussed; before the meeting; using the mail boxes; coming in to the office during office hours. VCT Harrian stated that the bills are ready for review by end of day Monday or Tuesday morning of board meeting week; they always have been. Once you have received your copy of the abstract then they are ready. It was asked what time VCT Harrian gets here for the meeting and she stated 6:30 PM. No decision was made; we will continue to work on this concern.
ADJOURNMENT OF MEETING:
It was moved by Tr. McCann, seconded by Tr. Beebe and adopted by roll call vote to adjourn the regular meeting at 8:09 PM; “Yea” = 4; “No” = 0.
______
Alyssa E O’Dell, Deputy CT
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