PUBLIC NOTICE – BOARD MEETING
DATE: November 7, 2016 TIME: 6:00PM PLACE: Village Hall –2002 Cty. Q
Notice: Discussion and Possible Action may be taken on any of the Agenda items as follows:
AGENDA
Call Meeting To Order and Roll Call
Approve November 7, 2016 Agenda
Clerk Report – Approval of Meeting Minutes
1. October 3, 2016 Board meeting minutes
2. October 13, 2016 Special Board meeting minutes
Fire Dept. Report (Chief Turner Gross)
1. October Activities – Update
Public Works Report (Kevin Schutte)
1. October Activities – Update
2. Maple St - Update
Community Development
1. TID Construction – Update
2. Resolution #2016-67 Certified Easement Survey Map – Review - Approval
3. Developers Agreement w/Dairyland – Update - Acceptance
4. Resolution #2016-68 TID Loan – Review - Approval
Old Business
1. 2017 Budget Hearing – Review and Discuss
2. 2017 Budget for Year Ending December 31, 2017 – Acceptance and Approval
New Business
1. R & R Assessing LLC Proposal – Acceptance
2. 4004 Business 141 & V.O.Pound properties – Accept or Deny Quick Claim Deed
3. Billboard removal at corner of Business 141 & Crescent Lane – Discuss
Treasurer Report
1. Approve October Bills Paid
2. Approve October Financial Report
Public Comments (Time limit: 3 minutes per person)
Adjournment
Posting Places: Village Hall – 2002 Cty. Q / Community Center 1013 Cty. Q / US Post Office – 1018 Cty. Q / villageofpound.com
Posted By: Patricia Schutte 11-3-16 @ 3:00pm
Patricia Schutte, WCMC (Clerk/Treasurer) Date and Time of Posting
Requests from persons with disabilities who need assistance to participate in this meeting should contact the Village Clerk’s Office at (920) 897-4307.
When contacting the Clerk Office, please state which type of assistance is needed and please notify the Clerk with as much advance notice as possible.
VILLAGE OF POUND
Board Meeting Minutes of NOVEMBER 7, 2016
CALL MEETING TO ORDER & ROLL CALL
Meeting called to order by President Martens at 6:00pm.
Board Present: Jay Martens, Jerry Rogge, Mary Meyer, John Homontowski, David Navis & C/T Schutte
Absent: None Depts: DPW K.Schutte-FD Chief Gross General Public: None
AGENDA - Approve November 7, 2016 Agenda
Martens asked to approve November 7, 2016 agenda….motion to approve November 7, 2016 agenda; Meyer/Rogge; Vote 5/0; Carried.
CLERK REPORT – Approval of Meeting Minutes
1. October 3, 2016 Board Meeting Minutes
Motion to approve October 3, 2016 Board meeting minutes as written; Rogge/Meyer; Vote 5/0; Carried.
2. October 13, 2016 Special Board Meeting Minutes
Motion to approve October 13, 2016 Special Board meeting minutes as written; Meyer/Rogge; Vote 5/0; Carried.
FIRE DEPT. REPORT
1. October Activities – Update
October Activities Reported by Chief Gross: APPARATUS & EQUIPMENT-all in good working order; HYDRANTS-all working; FIRE/EMERGENCY CALLS-Sept & Oct there was 1 lift assist in VOP & 1 down tree in Beaver; MEMBERSHIP & MEETINGS-added 1 new member to the FD roster…tested all hose on Engine, rack & ladder truck; TRAINING-trained on extrications, ladder truck & water supply; INSPECTIONS-all complete; DONATIONS & FUNDRAISERS-$500 VanDe Walle Farms…$250 from Marinette Cty. Breakfast on the farm; $100 from Pound Woman Club; MISC-Fire Prevention demonstrations at Grandma Birdies Daycare & Coleman HS.
2017 FD Budget: Reviewed FD 2017 Budget….some discussion…but looks good.
PUBLIC WORKS REPORT
1. October Activites – Update
October Activities Reported by K.Schutte: Sprayed weeds around village & cleaned up park & ballfield; met w/the lady from Country Concrete out of Tigerton, WI regarding the retaining wall in the TIF would cost approx. $50,000-$60,000 in materials for a 2 tiered wall....something to think about for next year; Schutte said 2 boys turned on the water & let it run for a couple of days....don't know who they are but will try to find out; fixed the side gate of the pick up because it wouldn't open; garbage truck compactor ram was fixed again; hauled out 3 loads of rocks from TID; batting cage is done; Schutte caught someone steeling cans from the can bin....PD was in contact w/her & Schutte will contact PD to find out was in going on w/case now.
2. Maple St – Update
K.Schutte gave update as follows: Fixed all the lawns & all street lights are installed....Schutte measured & found they submitted larger numbers than what was actually installed....a bill will be sent w/correct amounts. The
COMMUNITY DEVELOPMENT
1. TID Construction – Update
Schutte reported the Memorial & Oak Streets are complete until next year....some discussion on how much further to go w/the streets.
2. Resolution #2016-67 Certified Easement Survey Map – Review – Approval
Martens explained & showed the Board the easement survey map w/regards to the resolution; motion to approve Resolution #2016-67 for the Certified Easement Map on Memorial Drive in the 141 Business Park; Navis/Meyer; Vote 5/0; Carried.
3. Developers Agreement w/Dairyland – Accept or Deny
C/T Schutte stated that all Board members have a copy of the letter VOP received from attorney Vande Castle regarding the developer’s agreement.
4. Resolution #2016-68 TID Loan – Review – Approval
Martens & C/T Schutte explained the resolution regarding the financing of the TID & payment plan…..motion to approve Resolution #2016-68 to Refinance loan #209056 for the infrastructure of the TID; Meyer/Homontowski; Vote 5/0; Carried.
OLD BUSINESS
1. 2017 Budget Hearing – Review and Discuss
Some discussion regarding the VOP debt service that increased due to the TID expenses.
2. 2017 Budget for Year Ending December 31, 2017 – Acceptance and Approval
Martens asked for approval of the 2017 budget….motion to approve the 2017 Budget ending December 31, 2017; Meyer/Navis; Vote 5/0; Carried.
NEW BUSINESS
1. R & R Assessing LLC Proposal - Acceptance
Martens & C/T Schutte went through the proposals w/some discussion….motion to accept the
2. 4004 Business 141 & V.O.Pound properties – Accept or Deny Quick Claim Deed
C/T Schutte & K.Schutte stated the VOP owns a triangle piece of property that is an island on 171-137.0 & would swap a section of said parcel to the VOP for the small triangle piece….this would allow VOP to have control over the strip of land north-west of the corner at Bus.141 & Cty. Q….some discussion of why would the VOP want to do this…Martens said if there is no more discussion, the item is tabled.
3. Billboard removed at corner of Business 141 & Crescent Lane
Martens said the billboard has been removed at the corner of Business 141 & Crescent Lane.
TREASURER REPORT
1. Motion to Approve October Bills Paid
Motion to approve October bills paid; Meyer/Homontowski; Vote 5/0; Carried.
2. Motion to Approve October Financial Report
Motion to approve October financial statement as written; Meyer/Homontowski; Vote 5/0; Carried
PUBLIC COMMENT (Time limit: 3 minutes per person)
None
ADJOURNMENT
Motion to adjourn November 7, 2016 meeting; Homontowski/Meyer; Vote 5/0; Carried. Adjourn at 7:36pm
Respectfully submitted to the best of my ability and knowledge:
Patricia Schutte
Patricia Schutte, WCMC – Clerk/Treasurer Date: November 7, 2016 Rec: A-11/0-01:33:44
(The minutes submitted are of “Draft” form until approved by a motion of the Village Of Pound Board Trustees.)