VILLAGE OF PARADISE HILL
April 08, 2013
TIME: 6:30 P.M., April 08, 2013
PLACE: Village Office, Paradise Hill
PRESENT: Mayor Isabelle Jasper, Councilors Dave Konopelski, Bernard Ecker, Michael Nasby, Merle Bielecki, Administrator M. Hougham
VISITOR:
Mayor Isabelle Jasper called the meeting to order at 6:30pm.
#100/13 SUSPEND MEETING:
KONOPELSKI moved this meeting be suspended for the purpose of conducting a public hearing to hear any person or group that wants to comment on proposed Bylaw #06/2013.
CARRIED.
#101/13 RECONVENE REGULAR MEETING:
BIELECKI moved to reconvene the regular meeting.
CARRIED.
#102/13 AGENDA:
NASBY moved the adoption of the agenda.
CARRIED.
#103/13 MINUTES:
ECKER moved that the minutes of the March 11, 2013 regular meeting be adopted, as circulated.
CARRIED.
#104/13 FINANCIAL STATEMENT:
BIELECKI moved that the financial statement for the month ending March 31, 2013 be adopted, as circulated.
CARRIED.
#105/13 BANK RECONCILIATION:
ECKER moved that the bank reconciliation statement dated March 31, 2013 be accepted, as circulated.
CARRIED.
#106/13 ANIMAL CONTROL OFFICER REPORT:
KONOPELSKI moved to accept the report from Animal Control Officer, Sabra Patmore, for the month ending March 31, 2013, as presented.
CARRIED.
VISITOR: Paul Norman, Surface Land, CNRL – 7:00pm
The surface lease agreement for the gas well on LSD 13-34-52-24-W3M was discussed. Council reiterated their concern with signing any long term lease agreement without some provision for removing or moving the gas line that crosses NE-33-52-24-W3M. CNRL expects that the well will be depleted within 1 to 3 years. Abandonment may not take place immediately, but that is not a concern as long as the pipeline can be removed. After some discussion, it was agreed that:
· CNRL will draft a new agreement for the surface lease of the gas well.
· A short term right-of-way agreement for the pipeline crossing NE-33-52-24-W3M will be drafted separately.
Paul will forward copies of the agreements, once they are drafted.
#107/13 MONTHLY WATER TREATMENT PLANT REPORT:
NASBY moved that the Water Treatment Plant Monthly Operating Report for the month ending March 31, 2013, be accepted, as presented.
CARRIED.
April 08, 2013 regular meeting con't………………………………………………………………………….……Page 2.
VILLAGE FOREMAN’S REPORT:
The foreman reported the following:
· The trees and lumber pile at the transfer site has been burned. With all the snow, it did not burn as well as hoped. Will try and burn in the fall.
· Ensured that all of the culverts are open by Sasktel building, Car wash, and Schaaf’s
· Bernard will call and schedule the Acme for the bi-annual cleaning of sewer lines.
· Hammer’s had problems with tree roots plugging their sewer line. Bernard confirmed that the blockage did not occur in the sewer main.
· Gas has been disconnected at Lot 22, Block 2, in preparation for demolition.
#108/13 BYLAW #06/2013:
KONOPELSKI moved that Bylaw #06/2013, a bylaw to provide for the exchange of dedicated lands, be read a second time.
CARRIED.
#109/13 BYLAW #06/2013:
BIELECKI moved that Bylaw #06/2013, be read a third time and adopted.
CARRIED.
#110/13 COMMUNITY PLANNING FEE:
NASBY moved to issue a cheque to the Minister of Finance, Community Planning Branch, for $250.00, the subdivision application fee for the proposed Lot 8, Block 5, an alteration of the boundary between the water plant and Bernard Ecker’s property.
CARRIED.
#111/13 WATER PLANT PLAN OF SUBDIVISION – SETBACK ADJUSTMENT:
BIELECKI moved to that the administrator request Meridian Surveys to adjust the Proposed Plan of Subdivision for the alteration of boundaries between the water plant and Lot 7, Block 5, to provide a 2 foot setback on the west side of the water plant building.
CARRIED.
#112/13 FINK, ADAM - SUBDIVISION:
NASBY moved that the administrator write a letter to Adam Fink, stating that the Village of Paradise Hill has no opposition to the proposed commercial subdivision plans for SE-4-53-24-W3M, but that there is not capacity in the Village’s lagoon to accommodate connection to municipal sewer at this point in time.
CARRIED.
#113/13 BYLAW #07/2013:
NASBY moved that Bylaw #07/2013, being a bylaw to establish a committee responsible for the operation and maintenance of the Paradise Hill Arena, be read a first time.
CARRIED.
#114/13 BYLAW #07/2013:
KONOPELSKI moved that Bylaw #07/2013 be read a second time.
CARRIED.
#115/13 BYLAW #07/2013:
BIELECKI moved that Bylaw #07/2013 be given three readings at this meeting.
CARRIED UNANIMOUSLY.
#116/13 BYLAW #07/2013:
ECKER moved that Bylaw #07/2013 be read a third time and adopted.
CARRIED.
#117/13 BYLAW #08/2013:
NASBY moved that Bylaw #08/2013, being a bylaw to establish a committee responsible for the operation and maintenance of the Paradise Hill Curling Rink, be read a first time.
CARRIED.
April 08, 2013 regular meeting con't…………………………………………………………………………………..Page 3.
#118/13 BYLAW #08/2013:
KONOPELSKI moved that Bylaw #08/2013, be read a second time.
CARRIED.
#119/13 BYLAW #08/2013:
BIELECKI moved that Bylaw #08/2013, be given three readings at this meeting.
CARRIED UNANIMOUSLY.
#120/13 BYLAW #08/2013:
ECKER moved that Bylaw #08/2013, be read a third time and adopted.
CARRIED.
#121/13 BYLAW #09/2013:
NASBY moved that Bylaw #09/2013, being a bylaw to establish a committee responsible for the operation and maintenance of the Paradise Hill Bowling Alley, be read a first time.
CARRIED.
#122/13 BYLAW #09/2013:
KONOPELSKI moved that Bylaw #09/2013, be read a second time.
CARRIED.
#123/13 BYLAW #09/2013:
BIELECKI moved that Bylaw #09/2013, be given three readings at this meeting.
CARRIED UNANIMOUSLY.
#124/13 BYLAW #09/2013:
ECKER moved that Bylaw #09/2013, be read a third time and adopted.
CARRIED.
#125/13 TAX ENFORCEMENT PROCEEDINGS – LOT 9 BLOCK 1:
Whereas Louise Dufrense has been making regular payments on the tax arrears on Lot 9 Block 1,
KONOPELSKI moved that the administrator defer submitting a request to the Provincial Mediation Board for permission to proceed with tax enforcement on Lot 9, Block 1.
CARRIED.
#126/13 CREDIT CARD:
ECKER moved that the administrator apply for a credit card for charging Village purchases.
CARRIED.
#127/13 BYLAW #01/2013:
BIELECKI moved that resolution #45/13, third reading of Bylaw #01/2013, passed on January 28th, 2013, be repealed, and that the issue of Bylaw #01/2013, regarding the Official Community Plan, be placed back on the agenda in order to provide for the requested corrections submitted by the Ministry of Government Relations, Community Planning Branch.
CARRIED.
#128/13 BYLAW #02/2013:
NASBY moved that resolution #47/13, third reading of Bylaw #02/2013, passed on January 28th, 2013, be repealed, and that the issue of Bylaw #02/2013, regarding the Zoning Bylaw, be placed back on the agenda in order to provide for the requested corrections submitted by the Ministry of Government Relations, Community Planning Branch.
CARRIED.
#129/13 BYLAW #01/2013 - AMENDMENT:
ECKER moved that Section 16.3.6 of the Official Community Plan, the appendix to Bylaw #01/2013, the section allowing for the consideration of contract zoning, be removed, as advised by the Ministry of Government Relations, Community Planning Branch.
CARRIED.
April 08, 2013 regular meeting con't…………………………………………………………………………………..Page 4.
#130/13 BYLAW #02/2013 - AMENDMENT:
KONOPELSKI moved that Section 3.10 of Zoning Bylaw #02/2013, in its entirety, the section outlining the requirements for the consideration of contract zoning, be removed, as advised by the Ministry of Government Relations, Community Planning Branch.
CARRIED.
#131/13 BYLAW #02/2013 - AMENDMENT:
BIELECKI moved that Section 16.1 of Zoning Bylaw #02/2013 be amended by replacing the words “Bylaw No. 3/85” to “Bylaw No. 4/85”, in order to ensure that the previous zoning bylaw was repealed as advised.
CARRIED.
#132/13 BYLAW #01/2013:
NASBY moved that Bylaw #01/2013, having incorporated the minor changes as advised by Ministry of Government Relations, Community Planning Branch, as per resolution #129/13, be given a third reading and adopted.
CARRIED.
#133/13 BYLAW #02/2013:
ECKER moved that Bylaw #02/2013, having incorporated the minor changes as advised by Ministry of Government Relations, Community Planning Branch, as per resolution #130/13 and resolution #131/13, be given a third reading and adopted.
CARRIED.
#134/13 WAIVE ADVERTISING REQUIREMENT:
KONOPELSKI moved to request the Minister of Government Relations to waive the advertising requirement for Bylaw #01/2013 and Bylaw #02/2013, under the authority granted by section 37(3) of The Planning and Development Act, 2007, as the changes made to the bylaws, as per resolutions #129/13, #130/13, and #131/13 were minor in nature.
CARRIED.
#135/13 BYLAW #01/2013:
Whereas, Figures 6 and 7, contained in Section 17 of the Official Community Plan are inconsistent with Figure 5.1, and
Whereas Community Planning has approved some minor changes to the Official Community Plan:
ECKER moved that changes required to the Residential Land Use Map (Figure 6) and the Commercial Land Use Map (Figure 7) to make them consistent with the Future Land Use Map (Figure 5.1), all of which are contained in Bylaw #01/2013, Official Community Plan, be implemented along with other minor changes, as advised by the Ministry of Government Relations, Community Planning Branch, should this department agree to accepting this as a minor change.
CARRIED.
#136/13 BYLAW #02/2013 – FORM A:
NASBY moved to approve Form A, attached to these minutes, to be used as the Development Permit Application, under Section 3.3(1) of the Zoning Bylaw #02/2013.
CARRIED.
#137/13 BYLAW #02/2013 – FORM B:
BIELECKI moved to approve Form B, attached to these minutes, to be used as the “Notice of Decision for Application to Develop” under Section 3.5(3) of the Zoning Bylaw #02/2013.
CARRIED.
#138/13 DEVELOPMENT PERMIT #02/2013 - MOORE:
KONOPELSKI moved that the Development Permit application #02/2013 submitted by John Moore, for a 40’x 30’ shop, on Lot 15-16, Block 9, Plan BK4038, valued at $40,000.00, be approved, subject to the following adjustments:
· Maximum wall height of 10 feet.
· Maximum area of shop to be 1000 sq ft.
pending approval of the building inspector.
CARRIED.
April 08, 2013 regular meeting con't…………………………………………………………………………………. Page 5.
#139/13 BYLAW #10/2013:
BIELECKI moved that Bylaw #10/2013, being a bylaw to prohibit the use of wood and coal burning stoves, be read a first time.
CARRIED.
#140/13 BYLAW #10/2013:
NASBY moved that Bylaw #10/2013, be read a second time.
CARRIED.
#141/13 BYLAW #10/2013:
ECKER moved that Bylaw #10/2013, be given three readings at this meeting.
CARRIED UNANIMOUSLY.
#142/13 BYLAW #10/2013:
KONOPELSKI moved that Bylaw #10/2013, be read a third time and adopted.
CARRIED.
#143/13 ECKER - CONTRACT:
NASBY moved that the contract between Bernard Ecker and the Village of Paradise Hill, be extended beyond the expiry date of April 30, 2013, and that the foreman continue to be paid at the rate set out in the expiring contract until such time as a new contract is negotiated.
CARRIED.
#144/13 ADVISORY COMMITTEE APPOINTMENT:
ECKER moved to appoint the Care Home Board of Directors as an Advisory Committee to represent the Village in matters relating to provision of physician services and to act as a liaison between Prairie North Health Region and the community.
CARRIED.
#145/13 APPOINTMENT - CARE HOME:
NASBY moved that Dave Konopelski be appointed to represent the Village of Paradise Hill on the Care Home Board of Directors, replacing Larry Harland, and that Merle Bielecki be appointed as an alternate.
CARRIED.
#146/13 CIRCLE THE NORTHWEST:
BIELECKI moved that a ¼ page advertisement be purchased in the Circle the Northwest 2013 edition, the cost totalling $225.54.
CARRIED.
#147/13 RIVERS WEST MEMBERSHIP:
ECKER moved that the River’s West District for Sport, Recreation, and Culture 2013 membership fee, totalling $20.00, be paid out of the Recreation Board Funds.
CARRIED.
#148/13 TRANSFER TO RESERVE:
KONOPELSKI moved that $2,914.90, being 20% of the New Deal installment received March 12, 2013, be transferred to the reserve for Regional New Deal Projects.
CARRIED.
#149/13 SUMA MEMBERSHIP:
BIELECKI moved to that the Saskatchewan Urban Municipalities 2013 membership fee of $1,916.31, be paid.
CARRIED.
#150/13 CORRESPONDENCE:
NASBY moved that the following correspondence be noted and filed:
1) RCMP – Annual Performance Planning Meeting
2) Ministry of Government Relations – Education Mill Rates
3) Sask WCB – Hearing Loss Claims
4) Ministry of Government Relations – Community Planning – Subdivision Approval
5) Sask Environment – Permit to Operate a Transfer Station
6) SUMA - Membership
CARRIED.
April 08, 2013 regular meeting con't………………………………………………………………………………….Page 6.
#151/13 ACCOUNTS:
ECKER moved to approve payment of all accounts as per “Accounts Paid – April 8, 2012”, totaling $695.00.
CARRIED.
#152/13 ACCOUNTS:
KONOPELSKI moved to approve payment of all accounts as per “Deposit Register Pay Period: – 03(01 Mar 2013 to 31 Mar 2013)”, except payment to E105 – Bernard Ecker, totaling $4,655.79.
CARRIED.
#153/13 ACCOUNTS:
NASBY moved to pay all accounts as per “Accounts for Approval – April 8, 2013”, except #21393, totaling $32,409.15.
CARRIED.
Bernard Ecker, having declared a pecuniary interest in the payment of a previously committed expense, declined to vote on resolution #154/13.
#154/13 ACCOUNTS:
BIELECKI moved to pay accounts #21393, EFT transfer to E105, totaling $6,588.75;
Further, to authorize EFT transfer of $4,062.50 to Bernard Ecker on April 30, 2013 for final payment of the April, 2013 Village Foreman’s contract.
CARRIED.
155/13 ACCOUNTS:
KONOPELSKI moved to pay Turtleford Co-op $657.37, for payment of the March, 2013 statement.
CARRIED.
156/13 SCHEDULE MEETING:
KONOPELSKI moved that a regular meeting be scheduled to take place on April 29, 2013 at 6:30pm, at the Village Office, 210 Main street, Paradise Hill.
CARRIED.
#157/13 ADJOURNMENT:
ECKER moved to adjourn, council to meet again Monday, May 13, 2013.
CARRIED.
Presented to Council this ______day of ______, 2013
MAYOR ______ADMINISTRATOR ______