VILLAGE OF OAKFIELD BOARD OF TRUSTEES
MONTHLY MEETING
June 13th, 2016 @ 5:00 pm
A regular meeting of the Village of Oakfield Board of Trustees was called to order at 5:00 p.m. by Mayor Jason Armbrewster, followed by the Pledge to the Flag. The following Trustees were present: Scott Boring, Shelly D’Alba, David Boyle and John Igoe.
Also Present: Clerk/Treasurer, Andrew Maguire; Mountain Engineering President, Steve Mountain; Barbara Johnson, Labella Associates.
PUBLIC HEARING:
1. Resolution # 21-2016: Authorizing the creation of specific debt reserves in the General, Water and Sewer Funds, to pay for the bonding of Forest Avenue and Water Street Reconstruction Project.
A Motion by Trustee D’Alba to open the public hearing for Resolution #21-2016 @ 5:03 P.M., second by Trustee Boring. Ayes: Boyle, Boring, D’Alba, Igoe. Carried.
A Motion by Trustee D’Alba to close the public hearing for Resolution #21-2016 @ 6:43 P.M., second by Trustee Boring. Ayes: Boyle, Boring, D’Alba, Igoe. Carried.
A Motion by Trustee D’Alba to approve Resolution # 21-2016: Authorizing the creation of specific debt reserves in the General, Water and Sewer Funds, to pay for the bonding of Forest Avenue and Water Street Reconstruction Project, subject to permissive referendum, second by Trustee Boyle. Ayes: Boyle, Boring, D’Alba. Nays: Igoe Carried.
PUBLIC COMMENTS:
Two letters were submitted to the Village Board by Jenifer Igoe and Kelly Biro in regards to the youth recreation program. The Mayor will respond to the letters, in writing, informing them the Town of Oakfield is responsible for implementation of the program and its processes, although supported by the Village.
OLD BUSINESS:
1. Forest Ave and Water Street Reconstruction Update. President of Mountain Engineering, Steve Mountain presented the updates.
2. SSES and WWTP update. President of Mountain Engineering, Steve Mountain presented the updates.
3. Sale of 1996 Engine 71 and Approval of Reserve Transfer Amounts. President of Mountain Engineering, Steve Mountain presented the updates.
A Motion was made by Trustee Igoe to not reimburse the purchaser of the 1996 Engine 71 truck for parts or labor on a cracked valve, as the posting stated the truck should be inspected by the purchaser prior to pick-up/delivery, second by Trustee Boring. Ayes: Boring, Boyle, D’Alba, Igoe. Carried.
NEW BUSINESS:
2. Green Genesee Smart Genesee Presentation; Barbara Johnson from Labella Assoc.
3. GCEDC STAMP AID Payment; Per our Freed Maxick auditor and GCEDC Representative Mark Masse, there are no stipulations to those funds, they can be used in any way the Village Board deems fit.
A Motion was made by Trustee D’Alba to approve the use of $45,000 to apply toward the 1989 Bond Payment that was due May 15th, 2016 (F0.0202.000), The remainder of the funds, $155,000, shall be placed in the Specific Debt Reserve, created via Resolution #20-1993, for Future Water Debt Services (F0.0231.000), second by Trustee Boring, Ayes: Boring, Boyle, D’Alba, Igoe. Carried.
4. Fire Chief/President Report. Written Report Submitted.
5. Zoning/Code Reports. Written Report Submitted.
6. Historical Society Report. Written Report Submitted.
7. Camden Report. Written Report Submitted.
8. Approval of May 9th and May 23rd, 2016 Minutes.
A Motion was made by Trustee D’Alba to approve May 9th and 23rd, 2016 minutes., second by Trustee Boyle. Ayes: D’Alba, Boring, Igoe, Boyle. Carried.
9. Approval of June Abstract/ P.O’s
A Motion was made by Trustee D’alba to approve June’s Abstract 2016, second by Trustee Boyle. Ayes: D’Alba, Boring, Igoe, Boyle. Carried.
10. May Investment Report. The Village Board Reviewed the May Investment Report and found no issues.
11. D.P.W. Report. Written Report Submitted.
A Motion was made by Trustee D’alba to approve Odyssey Controls quote for services on the Telemetry Unit not to exceed the amount of $9999.99 second by Trustee Boring. Ayes: Boring, Boyle, D’Alba, Igoe. Carried.
12. Clerk’s Report.
A Motion was made by Trustee D’alba to approve the two requests for use of Triangle Park from Haxton Memorial Library on June 21st and June 23rd, second by Trustee Boyle. Ayes: D’Alba, Boring, Igoe, Boyle. Carried.
A Motion was made by Trustee D’alba to approve Clerk-Treasurer Maguire attendance to the GFOA Summer Seminar at Terry Hills in the amount of $75, Clerk-Treasurer Maguire will pay for the gold portion, second by Trustee Boyle. Ayes: D’Alba, Boring, Igoe, Boyle. Carried.
A Motion was made by Trustee D’Alba to approve usage of the Debit Card to purchase Microsoft Office 365 for 5 computers at a cost of $12.95 per month and hosted page of e-mails at a total cost of $14.55, for a total of $27.50 as a recurring automatic monthly debit, second by Trustee Boyle. Ayes: D’Alba, Boring, Igoe, Boyle. Carried.
A Motion was made by Trustee D’Alba to approve usage of the Debit Card for a rubber sheet roll, 10x30, for the sewer plant, through the company RSR at a cost of $296.87, second by Trustee Boyle. Ayes: D’Alba, Boring, Igoe, Boyle. Carried.
13. Mayor’s Report.
Having no further business to come before the Board, the meeting was adjourned @ 6:45 p.m. on A Motion by Trustee D’Alba seconded by Trustee Boyle. Ayes: Boyle, Boring, D’Alba, Igoe. Carried.
The next regular Board Meeting will be June 27th, 2016. @ 5:00 p.m.
Respectfully Submitted,
Andrew Maguire
Clerk/Treasurer
June 13th, 2016
VILLAGE OF OAKFIELD
Adopted: June 13th, 2016
RESOLUTION #21 – 2016 AUTHORIZING THE CREATION OF SPECIFIC DEBT RESERVES IN GENERAL, WATER AND SEWER FUNDS, TO PAY FOR THE BONDING OF FOREST AVENUE AND WATER STREET RECONSTRUCTION PROJECT
The Village Board of the Village of Oakfield met at a regular board meeting at the Village Board Room located at 39 Main Street in the Village of Oakfield, New York on June 13th, 2016, commencing at 5:00 p.m. and the following members were:
Present: Mayor __Jason Armbrewster__
Trustee __Shelly D’alba______
Trustee __Scott Boring______
Trustee __David Boyle______
Trustee __John Igoe______
ABSENT: Trustee ______
WHEREAS, all Village Board Members, having due notice of said meeting, and that pursuant to Article 7, §104 of the Public Officers Law (Public Meetings Law), said meeting was open to the general public and due and proper notice of the time and place whereof was given as required by law; and
WHEREAS, the purpose of the Reserves is to make interest and principal payments for the Bonding associated to the Forest and Water Reconstruction Project. The Project was split between the General Fund, Water Fund and Sewer Fund based on the overall cost of each pieces to the project total. The percentage of each fund, based on the scope of work and bonding, will dictate the percentage of funds being deposited into said reserves. The percentage breakdown of remaining fund balance is as follows:
General Fund: 54% (fifty-four), Water Fund: 14% (fourteen), Sewer Fund: 32%(thirty-two).
WHEREAS, the Village Board of the Village of Oakfield finds it in the best interest of the Village of Oakfield to hold a public hearing to consider establishing said reserves, at which time and place all interested parties and citizens for or against the proposed Resolution will be heard. The Specific Reserve is subject to permissive referendum.
NOW ON A MOTION OF Trustee D’Alba______which has been duly seconded by Trustee Boyle______be it
RESOLVED, that the Village Board of the Village of Oakfield will hold a public hearing on the 13th day of June 2016 at 5:00 p.m. at the Village Board Room in the Village of Oakfield, to consider the proposed resolution titled: RESOLUTION #21 – 2016 AUTHORIZING THE CREATION OF SPECIFIC DEBT RESERVES IN GENERAL, WATER AND SEWER FUNDS, TO PAY FOR THE BONDING OF FOREST AVENUE AND WATER STREET RECONSTRUCTION PROJECT.