Village of Jester Crossing
Homeowners’ Association
106 Roeper Street
Bear, DE 19701
Minutes of Board Meeting
Monday, November 15, 2010
Tom Chas, President
Geoff Daras, Vice President
Dawn Schumaker, Treasurer
John Guida, Secretary
Sandy Cornell, Member
Bob Heinz, Member
Juanita McCormac, Member
Call to Order – Tom Chas called the meeting to order at 7:05 p.m.
Roll Call – All members were present except for Sandy Cornell.
TruGreen Fertilization Presentation - Mr. Vince Roccograndi, representing TruGreen, presented a fertilization program offered by his company and some background on the company itself. The fertilization is a 5 step program used to control weeds and insects. Some applications will be liquid and the others will be dry. All applications will be documented, a summary provided, and the community will be advised when they are applied. Watering instructions may come with some of the applications. Soil testing is available at no cost. Some problems have already been identified and they are primarily wet and steep slope areas. TruGreen is planning a newsletter and we will be notified when it is available. The contract was presented, agreed upon, and signed by Tom and Geoff. Applications begin in the spring.
Approval of Agenda – The agenda was approved as presented.
Approval of Minutes from the Board of Director’s October 18, 2010 Meeting – The minutes were approved.
Community Open Forum (approximately 5 minutes per person)
Bob Wall reported hoses were missing from the Clubhouse and 2 sprinklers that were at the Clubhouse are also missing. One sprinkler belonged to Bob and the other sprinkler was on loan from Betty Oleksey. Tom explained that the hoses appeared to be slit by the mowers (?) and were thrown away. Tom reported never seeing the sprinklers.
Bob Wall reported visiting the Clubhouse earlier in the week and the thermostat was at 84 degrees and the building was extremely hot! He thought it should be set at 62 degrees. Tom explained that Bob Heinz reset the program to 62 degrees since it had somehow been overridden.
Bob also questioned why the community was not given an advance copy of the proposed 2011 budget for review. Tom reminded Bob that this was never done in the past and that Geoff (being a past President and Treasurer), and the rest of the Board were in agreement. Note: There is no mention of “Budget” being addressed anywhere in our documentation.
Ken Volanoskie thought that the fire hydrants should be tested, since to his recollection they have never been tested. Dawn took the action to check the matter with the fire department.
Conchita Showell advised that the exercise class that was explained at the October meeting has been approved by our insurance company as not presenting a liability problem. Conchita is to meet with the trainer and review the upcoming plans. The Social Committee will also be involved. The classes will commence after January 1, 2011.
President’s Report – Tom reviewed his plans for the committees and plans to meet with them soon. Tom reported that Sandi is still working on the Web Site.
Committee Reports:
· Architectural Committee– No report
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· Deed Restriction Committee - No report
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· Landscaping, Beautification Committee - No report
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· Social Committee - Sally Heinz presented a Treasurer’s Report and Meeting Minutes from the October 14, 2010 meeting. Sally also stated the committee is going to sponsor a Food Bank again this year with details to follow. Saturday, December 16, is the Spirit of New Castle Tour and everyone is invited to participate. The community Christmas Party is scheduled for Wednesday, December 15 at the Clubhouse. This will be a dessert only function and gift swap. Information on the Xmas party and the New Year’s Eve party are forthcoming. Our own Tom Chas will provide the music at the New Year’s Eve Party!
Treasurer’s Report - Dawn presented balance sheet as October 20. The report was approved. Through October 20, the community had a balance of $101,835.67, comprised of $29,266.03 our checking account, and 2 CD’s (005 = $52,217.25), and (006= 20,352.39) for a total of $72,569.64.
Old Business:
· Status of 207 Derrickson St. (Ham) No Update.
· Audit – Dawn is to contact a friend for some help regarding this item.
· Budget – The final Budget was presented and approved for distribution to the community at the Membership meeting scheduled for November 22.
· Weed Control Bids – See TruGreen Presentation, above.
· General Membership Meeting - the meeting is scheduled at 7 p.m. on November 22, 2010. Millie will be asked to post a reminder on the sign at the mailbox area.
New Business:
Security – Tom and John met with Preferred Security to discuss our options for the Clubhouse. Several options were discussed and John is to meet with a technician to review our requirements.
Adjournment - Meeting was adjourned at 8:20 p.m.
Next Meeting – The December Board of Directors Meeting is scheduled at 7 p.m. on December 20, 2010.