MINUTES
VILLAGE OF ARKPORT
REGULAR BOARD MEETING
****** August 21, 2012 ******
6 Park Ave., Arkport, NY
Pledge to the Flag
Call to order: Regular Board Meeting, 7:00PM
Roll Call: Mayor Charles Flanders Trustee Jeff Bossie Trustee Mike Brewer Trustee Jon Hedges Trustee Susan Thompson
Absent Call: None
Others Present: Jennifer Bush, Clerk; Li Gallant, Treasurer; Bill Rusby, CEO; Sue White; Sandra Karns; Edward Karns; Al Bruce, Evening Tribune
Approval of Minutes- No corrections or additions to the July 17, 2012 workshop meeting and the July 17, 2012 regular Board meeting minutes.
M24 Motion made by Trustee Hedges, seconded by Trustee Bossie, to approve the minutes as written. All ayes. Motion carried.
Reports:
Cemetery – Tom Hunt – Report on File (gray) – Absent – No burials for July. Received a quote of $1,275.00 from Marcus Farms for 15 Crimson King Norway Maple trees for the cemetery. Trustee Thompson suggested possible flowering trees, she will talk with Mr. Hunt.
Code Enforcement Officer- Bill Rusby – Report on file (green) – Two building permits issued for July. Three Certificates of Compliance issued and one Certificate of Occupancy. Edward Karn’s variance process is moving along.
DPW/Water Department – Bob Mauro – Report on file (blue) – Preventive maintenance on Meadowbrook Bridge completed. Have started adding some new walking paths in Village Park. Two sides of the tennis court fence have been removed. Trustees do not want the fence sold. Bob can start removing the blacktop and poles. Need to consider leach basins on Northridge Drive. Bob can possibly do one or two a year.
Book Center – Cathy Smith – Report on file (pink) – There were a total of 331 books checked out for the month of July. 170 people visited the Book Center, not including Lisa’s Daycare. The Summer Reading program had 66 children sign up to participate.
Treasurer – Li Gallant – Report on file (white) -
Resolution# 12-4 Supplemental Appropriation:
The Board of Trustees makes the following supplemental appropriations to the 2012-2013 General Fund Budget: Decrease sidewalks $5,950.22 and increase Chips Base $.22 and increase Machinery & Equipment $5,950.00. No net change to budget.
M25 Motion made by Trustee Thompson, seconded by Trustee Brewer, to approve Resolution#12-4 as read. All ayes. Motion carried.
M26 Motion made by Trustee Hedges, seconded by Trustee Thompson, to approve Treasurer’s reports of the General Fund and Water Fund as written. All ayes. Motion carried.
Public Comment: The Karns family wanted to thank Bill Rusby for all his help and information during the process to apply for a variance for 12 East Ave. They have been very impressed and he has worked very hard.
Old Business & Tabled Items:
· Sale of Wright Zero Turn Mower- Bid received from Jonathan Mahany for $1,658.79 and from Michael Bossie for $600.00.
M27 Motion made by Mayor Flanders, seconded by Trustee Hedges, to accept the bid from John Mahany for $1,658.75 to purchase the mower. All ayes. Motion carried.
· Sale of Yard Man Self Propelled Mower – Bid from Michael Bossie $50.00. No other bids.
M28 Motion made by Trustee Thompson, seconded by Trustee Brewer, to accept the $50.00 bid from Michael Bossie for the Yard Man mower. Trustee Bossie abstained from voting. Trustee Brewer, yes; Trustee Hedges, yes; Trustee Thompson, yes. Motion carried.
· Sale of Old Community Rm. Chairs: Bid from Fresh Start Church for $1.00 per chair, total $47.00 for 47 chairs. No other bids.
M29 Motion made by Trustee Brewer, seconded by Trustee Bossie, to accept the bid of $1.00 per chair for 47 chairs from Fresh Start Church. Trustee Hedges abstained from voting. Trustee Brewer, yes; Trustee Bossie, yes; Trustee Thompson, yes. Motion carried.
· STTAC Plaque- Southern Tier Tobacco Awareness Community Partnership presented Arkport with a plaque for our commitment to a tobacco-free park for a healthier place for children and families of the community.
· Barbara Roderick Letter: Charlie Bliss from the State had a lengthy conversation with Mrs. Roderick. Bill Rusby will write a letter to Mrs. Roderick and make sure she is satisfied with the response from Charlie Bliss.
· Fire Dept. Lease: Jon Hedges/Mike Brewer. Jon stated this was discussed at the 6:00pm workshop meeting earlier.
· Tennis Court: There was a grant for $12,000. The land must be kept as recreational into perpetuity (forever). Discussed at the time of Bob Mauro’s DPW report. Board is considering possibly installing a volley ball court.
New Business:
· Environmental Emergency Services request for a donation of $500.00 will be tabled until the September meeting and all trustees will have a chance to read the literature.
· The Mayor accepted resignations from Gordon Auckland, Zoning Board and Robert Smith, Planning Board, thanking them for their service to the Village.
· The Mayor appointed Walter Canfield to the Planning Board (2013) and Thomas Hunt to the Zoning Board (2017) to fill both open positions.
· Donald Tronetti of The Oaks Lot#18 has a complaint regarding a large tree over Lime Kiln Creek. Is afraid of possible flooding and would like the tree removed. The DEC has been contacted and the creek is a protected stream. Lt. Barton suggested we talk with the school and see what can be done. If the tree can be removed, the DEC will need to be contacted first.
· Jeff Bossie had a question regarding the 5ft. to 3ft. set back from a property line. In 2007 the issue was presented by the Planning Board to change the setback for an accessory building from 5ft. to 3ft. This was discussed by the Board at three Board meetings and a decision was made to have a Public Hearing to change the code. This was never completed in 2007. Mr. Rusby was under the impression the code had been changed. The current Planning Board will now review the same issue and make a recommendation to the Village Board of Trustees.
Ratification of Abstract #2, Voucher #41 to #71, in the amount of $115,661.43.
M30 Motion made by Trustee Hedges, seconded by Trustee Brewer, to ratify Abstract #2 , vouchers#41 to #71, in the amount of $115,661.43. All ayes. Motion carried.
Next Meeting Date: September 18, 2012
M31 Motion made by Trustee Thompson, seconded by Trustee Brewer, to adjourn the meeting at 7:45pm.
Respectfully Submitted,
Jennifer D. Bush
Village Clerk
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