VILLAGE INN OWNERS’ ASSOCIATION BOARD OF DIRECTORS’ MEETING RULES

Draft Revision 6/16/2017

EXPECTATIONS OF AUDIENCE MEMBERS

  1. All comments shall be limited to 3 minutes, whether as comments on subjects not listed on the agenda, or comments on a particular agenda item.
  2. Persons should be aware this time is an opportunity to bring issues and suggestions to the Board regarding the operation of OVI for future consideration.
  3. Audience members will be urged to support previous audience comments with which they agree by indicating such agreement, and not repeat the same comment.
  4. Audience members may not give time to someone else.
  5. Audience members shall address comments to the chair and not to individual Board members, or audience members.
  6. Audience members may not engage in debate with, or questioning of, other audience members
  7. Audience members will be respectful of othersand civil to,audience members and Board members and shall not personalize comments, or provide derogatory statements about other audience members, or Board members; an audience member doing so shall be ruled out of order and be required to yield the floor.
  8. Audience members are requested to sign-in and indicate whether they wish to speak on a specific agenda item, or make a comment on a subject not listed on the agenda. A sign-in sheet will be provided for audience members wishing to speak on a specific agenda item. Another sign-in sheet will be provided for audience members wishing to speak on items not listed on the agenda – audience members will be asked to identify the subject of the non-agenda item.

EXPECTATIONS OF BOARD MEMBERS

  1. Board members shall be attentive to the audience and each other and refrain from conversing with other Board members during audience comments or Board comments.
  2. The chair shall acknowledge all audience comments and requests of the recording clerk that the audience member’s comment/question be recorded.
  3. Board members shall direct questions through the chair and not to individual audience members.
  4. Board members will be respectful of, and civil to, audience members and Board members and shall not personalize comments, or provide derogatory statements about other audience members, or Board members; a Board member doing so shall be ruled out of order and be required to yield the floor.
  5. A Board member, other than the President, shall be requested to be the time keeper for audience member comments.
  6. The chair shall request of the recording clerk that the recording clerk repeat any motion before the Board takes action on a motion.