Vicnet Internet Training Course

Vicnet Internet training course

Workbook 4

Introduction to email

Easy English workbook
March 2011

Copyright © State Library of Victoria, 2011

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About Vicnet Internet training workbooks

This workbook is part of a series of workbooks in Easy English.They provide basic information on how to use the Internet.

You can see all the workbooks on the Vicnet website:

The workbooks were written by

Vicnet at the State Library of Victoria

The funding came from Department of Planning and Community Development

When writing this workbook Vicnet used computers with

• Microsoft Windows 7 operating system
• Internet Explorer version 8

How to use this workbook

This workbook should be used with a trainer. The trainer could be a friend or someone from your school, library, neighbourhood house or other organisation.

Websites on the Internet change often. The text and pictures in this workbook may be different from those you see on the Internet.

A circle is used to show you which part of the picture to look at.

What is in this Workbook

What is email?......

What is an email address?......

How to use email......

Start your email......

Write a new email......

Contacts......

Add new contacts......

Sign out of your email......

Hint

Use the left mouse button for this workbook.

What is email?

Email is electronic mail.

You get an email in your letter box. The email letter box is called
the inbox.

You need to have the Interneton your computerto use email.

You can sendemail messages.

You can receive emailmessages.

An emailmessage can be

• Writing
• Photos (attachments)
• Videos

What is an email address?

An email address has:

• A name

The name can be your real name or a made up name

• The @ symbol

• The Internet or email company name

• The type of email account

For example .com (company)

• Your country

For example au (Australia)

You need an email address to
use email.

Hint

To type the @ symbol

Press the Shift key on your keyboard
and at the same time

Press the number 2 on your keyboard

How to use email

You need to open the Internet to use email.

You can use any computer with theInternet to use your email.

In thisworkbook we will use a company called Google (Gmail) to demonstrate email.

The website address for Google Australia is

This is the home page of the Google Australiawebsite.

How to use email

1. Move your mouse over the address bar showing the current website address.

1. Do 1 click.

You will see the current website address surrounded with blue.

1. Type in this website address
   

1. Press the Enter key on
   your keyboard.

You will see the Google Australia website home page.

1. Move your mouse over Gmailat the top of the web page.

1. Do 1 click.

You will see the Gmail home page.

Start your email

To start using your email account (Gmail) you will need to sign in.

Sign in

When you sign in it is like using your key to unlock your front door. Use the correct key to open the door and go inside.

Username

The usernameis the first part of your email address.

Password

Yourpassword can be a word or numbers or both, of your choice

Keep your password a secret. This will stop other people using
your email.

Sign in to your email

1. Move your mouse in the box next to Username.

1. Do 1 click.

1. Type yourUsername.

1. Move the mouse in the box next to Password.

1. Do 1 click.

1. Type your Password.

You will not see what you type. You will see dots.

This is to keep your password
a secret.

Do not tick the box next to
Stay signed in.

Remember the computer you are using may be in a public Internet place.

1. Move your mouse over the Sign in box.

1. Do 1 click.

You will see yourGmail screen.

Your Inbox

Your Inbox is like your letter box
at home.

Emails go in to your Inbox.

YourInboxwill show you how many new emails you have received.

For example Inbox (2) means there are 2 new emails in the inbox.

Themessage list shows your emails in your inbox (new emails and old emails).

The new emails will be in bold.

Your inbox

1. Move your mouse over anewemail in your inbox.

1. Do 1 click.

Theemail will open and you can read it now.

Reply to an email

You can reply to the emails you get from others.

Reply is when you send an email back to a person who has emailed you.

Reply to an email

1. Move your mouse overReply.

1. Do 1 click.

The reply box will appear.

When you reply to a person’s email their email address will show in the To: box.

You do not need to type the person’s email address.

You will see a blinking line.

The blinking line shows you where totype your reply message.

1. Type your message in the message box.

1. Move your mouse over Send.

1. Do 1 click.

Youremailmessage will besent to the person you are replying to.

Write a new email

1. Move your mouseover Compose Mail.

1. Do 1 click.

1. Move your mousein the box next toTo:

1. Do 1 click.

1. Type the person’s email address in the To:box
   

1. Move your mouse on the box next to Subject.

1. Do 1 click.

1. Type the subject in the
   subjectline.

The subject tells the receiver what the main message in your email is.

1. Move your mouse in the space in the message box.

1. Do 1 click.

You will see a blinking line.

1. Type your message in the message box.

1. Move your mouse over Send.

1. Do 1 click.

Your new email message will be sent to this contact.

Contacts

A contacts list is like an
address book.

It contains a list of email addresses of people that you know and that you can send emails to.

Find a contact

1. Move your mouse
   over Contacts.

1. Do 1 click.

A list of contacts will appear.

1. Move your mouse over the box next to thecontactyou want to email.

1. Do 1 click.

A tick will appear in the box beside this contact.

1. Move your mouse over Email.

1. Do 1 click.

A new email screen will appear.

The email address you selected previously is now in the To: box.

You can add the Subject, type your message and send the email.

Add new contacts

1. Move your mouse over Contacts.

1. Do 1 click.

1. Move your mouse over the arrow next to

Add to “My Contacts”.

1. Do 1 click.

1. Move your mouse in the boxunder Add to “My Contacts”.

1. Do 1 click.

1. Type in the email address of the person you want to add to your contacts.

1. Move your mouse over Add in the yellow line.

1. Do 1 click.

The contact has been
added to My Contacts.

1. Move your mouse over the email address of the
   new contact.

1. Do 1 click.

You can add details for this new contact, such as their photo, name, phone numbers, address and/or birthday.

1. Move your mouse on the
   Add Namebox.

1. Do 1 click.

1. A blue box will appear around Add name.

1. Type the person’s name over the blue box.

1. Move your mouse overPhone.

1. Do 1 click.

1. You can type the mobile phone number of the new contact.

The information will be savedinMy Contacts.

You can add more phone numbers, the address and birthday of this contact.

Sign out of your email

To finish using your emailyou need to sign out.

You mustsign out to make sure other people cannot use your email.

Sign out

1. Move your mouse over
   Sign Out.

1. Do 1 click.

The Gmail sign in page
will appear.

You are now signed out of youremail account.

1